Update 22B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Product	Feature	Notes
25 MAR 2022	Absence Management	New Responsive Availability Calendar	Updated document. Feature delivered in update 22B..
04 MAR 2022			Created initial document.

Overview

IMPORTANT NOTE: If you are being updated directly from 21D to 22B you should review the content of both 22A and 22B sections to ensure you see all the changes included in the update.

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (22A, 22B, 22C, and 22D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

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HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

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Suggested Reading for all HCM Products:

• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Absence Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

New Responsive Availability Calendar

You can now view an employee’s availability in an all new availability calendar. Employees can access the calendar from Me >Time and Absences > Calendar.

Calendar tab in the Time and Absences landing page

They can also use the Calendar quick action after clicking on Show More under the Me tab.

Calendar quick action in Me tab

Managers can access an employee's calendar from the My Team page; click Actions > View Calendar.

View Calendar action in My Team page

They can also access the calendar to view absence information of their direct reports using the View Calendar quick action from the My Team tab. Select an employee from the View Calendar page to see their calendar.

View Calendar quick action under My Team tab

You can switch the calendar between four different views: Monthly, Weekly, Daily, and List.

Daily view of the responsive calendar

List view of the responsive calendar

You can also use filters to view only the relevant information that you want to see in the calendar. For example, let’s assume you want to see information about only work shifts, and not absences and public holidays. Click Show Filters, and then select the Work Shifts option from the calendar's search filters.

Filters options

If an employee has multiple assignments, you can use the Business Title option to choose the assignment for which you want to see the absence information. Meanwhile, the managers can see the absence information of their direct report for only those assignments that they have access to.

The new calendar is view-only. You can’t use it to perform any transactions such as recording absences. Currently, this calendar doesn’t display absences recorded on non-working days.

Experience a streamlined view of an employee's availability in an all new responsive calendar.

Steps to Enable

The new responsive calendar isn’t enabled out of the box. Employees will continue using the older calendar, until you enable the new calendar. Here’s how you enable it:

1. In the Setup and Maintenance work area, search for the Manage Administrator Profile Values task.
2. In the Manage Administrator Profile Values page, search for ORA_HTS_ENABLE_RESP_AVAIL_CALENDAR profile option code.
3. Set the Profile Value to Y at the Site profile level.

   Profile value configuration

4. Click Save and Close.

Role Information

You need to add the View Worker Calendar by Manager role to the custom line manager roles for them to access the new responsive calendar. Similarly, you need to add the View Worker Calendar by Worker role to the custom employee roles for them to access the new responsive calendar.

Process Absences When Employee Data Changes

Global Absences use HCM Events to respond to certain Core HR transactions as they happen. For instance, employees, when hired, are enrolled into the relevant absence plans automatically. Likewise, they will be unenrolled from plans, if required, automatically. You now have the ability to configure such events so that you can track them, and specify what action needs to be taken by an absence plan when that event occurs.

You now have the ability to configure absence plans to re-process enrollments and recalculate accruals automatically when any employee data changes across HCM. You can manage it all in one process instead of managing multiple processes.

Steps to Enable

Configuring event conditions

Here's how you configure the event processing:

1. In the My Client Groups tab, click the HCM Experience Design Studio quick action.

   HCM Experience Design Studio quick action

2. Click the Event Conditions tab.

Event Conditions tab in the HCM Experience Design Studio page

3. Click Add.

4. Specify the necessary details of the event. In the Condition Details section, enter the specific details of the conditions of the event in which it will be triggered. You need to enter the details for how a particular data changes from old to new.

Event Conditions page

3. Click Save and Close.

Configuring absence plans

Once the event conditions are configured, you need to specify which absence plans track that event and what needs to happen when the event is detected. Here’s how you configure the absence plan to respond to events:

1. Click the newly added Additional Details tab in the absence setup page.

   

2. In the Event Processing section, click Select and Add.

3. In the Select and Add Event Processing Rule window, select the event from the Event option. You can configure how an absence plan responds when this event occurs by selecting an option from the Response option.

   

4. Click OK.

5. Click Save and Close.

New Absence Process

When you're done setting up the absence plans, you can use the Process Events absence process to process all events. This single process performs both enrollment and accrual related processing. You can access this process from My Client Groups > Absences > Schedule and Monitor Absence Processes.

Schedule and Monitor Absence Processes page

When you run this process, you’ll need to set the following parameters for the process:

Parameter	Description
Effective Date	Only events whose effective date is earlier than this date are processed. If you leave it blank, the process will fetch all un-processed events.
Legal Employer	Employees who belong to the legal employer you specify are processed.
Person Selection Rule	You need to write a fast formula to explicitly specify which employees are to be processed.

Process Events parameters

Multiple Assignment Support for Leave Agreements

Leave agreements now support multiple assignments. Previously, you could use leave agreements to convert adoption, maternity, or paternity leaves from continuous to intermittent leaves for multiple absence plans, but only for single assignment employees. You can now manage shared parental leave entitlements belonging to multiple plans associated with multiple assignments using a single leave agreement.

For example, you created a created a shared parental leave agreement for a new mother who’s an employee with multiple assignments. You can now view the assignments associated with the leave agreement in the Entitlement Agreements page that you can access from the Manage Absences and Entitlements page. When you click the Evaluate Assignments button, the application generates entitlement rows for each entitlement band in the target plan for each assignment.

Occupational Entitlements section

You can adjust the shared and allocated entitlement from one assignment to another. For example, let’s assume the employee has two assignments: Baker and Brewer. You can now reduce the shared and allocated entitlement from the Baker assignment, and add that entitlement amount to the Brewer assignment. But you need to ensure that the shared and the allocated entitlements when combined doesn’t become greater than the available entitlement. Similarly, you can’t reduce the allocated entitlement amount to an amount that's lesser than what's already used.

When you click Actions, you get two options: Update Entitlement History and View Entitlement Conversion. When you select Update Status History, the application allows you to update the entitlements. When you select View Entitlement Conversion, the application shows how the Converted Entitlement was calculated.

Entitlement Column	Description
Converted	The amount of entitlement that is converted from the source plan (such as Maternity Pay) to the target plan (such as Shared Parental Leave Pay)
Adjustments	The amount of entitlement that you can increase or decrease from the converted entitlement
Available	The sum total of the converted entitlements and the adjusted entitlement
Shared	The amount of entitlement shared with the partner. This field is informational only.
Allocated	The amount of entitlement given to the employee associated with the agreement
Used	The amount of entitlement consumed by the target plan
Remaining	The amount of allocated entitlements that remains after the used entitlements are deducted from it

For the employee's spouse or partner, the HR specialist directly enters the available amount. There are no converted entitlements and adjustments in the case of the partner.

Entitlement allocation for the spouse or partner

This functionality doesn’t require absences to be entered by assignment. The absence will be broken down against each active assignment. If an assignment isn’t included in the agreement, the application displays an error for the absence. In that case, return to the agreement and add any missing assignments by using the Evaluate Assignments button. Agreements that were created prior to the 22B release won’t display assignment information.

Manage an employee's leave entitlements more efficiently using the enhanced leave agreements. You can now allocate and adjust entitlements belonging to different assignments using a single leave agreement. 

Steps to Enable

You don't need to do anything to enable this feature.

IMPORTANT Actions and Considerations for Absences

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
	Nothing at this time.

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KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)