- Revision History
- Overview
- Feature Summary
- Payroll
-
- Global Payroll
- Payroll for Canada
-
- Canadian Oracle Payroll Tax Engine
- Record of Employment (ROE) Override Dates
- Data Validations Added for Pending Worker
- Retroactive Earnings and Pretax Use Current Province of Employment After Provincial Transfer
- Generate Employee Active Payroll Balance Report in Excel
- Enable Designated Group Information for Employee Self-Service
-
- Payroll for India
- Payroll for Mexico
- Payroll for Oman
- Payroll for the United Kingdom
- Transactional Business Intelligence for Payroll
- IMPORTANT Actions and Considerations for Payroll
September Maintenance Pack for 23C
This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
Date | Module | Feature | Notes |
---|---|---|---|
28 AUG 2023 | Created initial document. |
HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:
- Release Updates (23A, 23B, 23C, and 23D)
- Optional Monthly Maintenance Packs to each update
It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.
____________________
HAVE AN IDEA?
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
Suggested Reading for all HCM Products:
- HCM Common What's New - In this What's New you will find feature that are used across applications.
- Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.
NOTE: Not all Global Human Resource features are available for Talent and Compensation products.
- Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
- Oracle Help Center – Here you will find guides, videos and searchable help.
- Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training
GIVE US FEEDBACK
We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
|||||
---|---|---|---|---|---|---|
Feature |
Report |
UI or |
UI or |
|
||
Payroll for Oracle Human Capital Management for Canada supports country specific features and functions for Canada. It enables users to follow Canada's business practices and comply with its statutory requirements.
Submitting Canada Processes and Reports as a French User
You can now submit all Canadian archiver processes signed on as a Canadian French user.
This feature allows employees to submit all processes as a Canadian French user.
Steps to Enable
You must have a language pack installed to use the language translation features.
To set the language for the user, you have two options:
- Select the language on the sign-on page, if available.
- Set the default language for a user.
- Under Settings and Actions on the main page, select Set Preferences.
- Under General Preferences, select Language.
- Set the default language to Canadian French.
- Click Save and Close.
Tips And Considerations
Note the following important considerations for this feature:
- If the Correspondence Language of the employee is English, the documents are generated in English.
- You no longer must run the Record of Employment or Payroll archives signed in as an English user.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Product Documentation > Payroll Guides > Implementing Payroll for Canada
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Payroll for Canada
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
August Maintenance Pack for 23C
This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
Date | Module | Feature | Notes |
---|---|---|---|
28 JUL 2023 | Payroll for Canada | Enable Designated Group Information for Employee Self-Service |
Moved Feature to Update 23C. |
28 JUL 2023 | Created initial document. |
HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:
- Release Updates (23A, 23B, 23C, and 23D)
- Optional Monthly Maintenance Packs to each update
It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.
____________________
HAVE AN IDEA?
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
Suggested Reading for all HCM Products:
- HCM Common What's New - In this What's New you will find feature that are used across applications.
- Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.
NOTE: Not all Global Human Resource features are available for Talent and Compensation products.
- Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
- Oracle Help Center – Here you will find guides, videos and searchable help.
- Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training
GIVE US FEEDBACK
We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
|||||
---|---|---|---|---|---|---|
Feature |
Report |
UI or |
UI or |
|
||
Payroll for the United Kingdom
Payroll for Oracle Human Capital Management for the United Kingdom supports country specific features and functions for the United Kingdom. It enables users to follow the United Kingdom's business practices and comply with its statutory requirements.
LGPS Supports Lunar Payroll Frequencies
LGPS is now supported for Lunar Payroll frequency. Users using Lunar Payrolls will now be able to use seeded LGPS functionality to get the following:
- Calculated Annualized Pensionable Pay based on periodic Lunar Month pensionable pay (default option of 13 lunar pay periods)
- Calculated Assumed Pensionable Pay based on 3 lunar pay periods (12 weeks) average.
This feature enables you to enhance the user experience by calculating the correct LGPS rates when using payrolls based on lunar months.
Steps to Enable
The changes made for supporting lunar payroll, have an impact on:
- The setup to work with different frequencies (monthly or periodically,
- The setup for calculating Assumed Pensionable Pay
1. Steps for enabling the work with different frequencies:
1.1: Step 1
Create a new Main Pension Scheme element and follow the setup steps in the document Oracle Fusion HCM (UK) Public Sector Pensions – Local Government Pension Scheme.
1.2: Step 2
Create different Rate Definitions for:
- Semiannual and Quarterly frequencies and/or,
-
Monthly or Periodically and Annual frequencies
1.2.1: Rate Definition for Semiannual and Quarterly Frequencies
In the Rate Definitions task, create a new rate for the category Derived Rate with the following details:
- Select the ‘Payroll Assignment’ as the Employment Level.
- Keep the Reporting Required check box deselected (as it will not be picked up in the HCM Generate Rate Process)
- Select the Calculate Live Rates check box.
- On the Returned Rate Details tab, select the following options:
- Periodicity: ‘Null’
- Periodicity Conversion Formula: ‘Standard Rate Annualized’
Rate Contributor for Semiannual and Quarterly Frequencies
- In the Calculation Details section, click + and create a Rate Contributor with the following details:
- Contributor Type: ‘Balance’
- Balance Name: The relevant balance for Calculated Pensionable Pay
- Balance Dimension: ‘Assignment, No Calculation Breakdown, Tax Year to Date’
- Periodicity ‘Null’
- Click Save and Continue.
1.2.2: Rate Definition for Monthly or Periodically and Annual Frequencies
In the Create Rate Definitions task, and create a new rate for category Derived Rate with the following details:
- Select the ‘Payroll Assignment’ as the Employment Level.
- Keep the Reporting Required check box deselected (as it will not be picked up in the HCM Generate Rate Process)
- Select the Calculate Live Rates check box.
- On the Returned Rate Details tab, select the following options:
- Periodicity: ‘Null’
- Periodicity Conversion Formula: ‘Standard Rate Annualized’
Rate Contributor for Monthly or Periodically and Annual Frequencies:
- In the Calculation Details section, click + and create a Rate Contributor with the following details:
- Contributor Type: ‘Balance’
- Balance Name: The relevant balance for Permanent Pensionable Pay.
- Balance Dimension: ‘Assignment NoCB Period to Date’
- Periodicity ‘Null’
- Click Save and Continue.
1.3: Create a different Calculation Value Definitions for:
- Semiannual and Quarterly frequencies
- Monthly or Periodically and Annual frequencies
1.3.1: Calculation Value Definition for Semiannual and Quarterly Frequencies:
- In the Create Calculation Value Definition task, create a new calculation value definition with the following details:
- Type: ‘Rate Definition’
- Value Definition Group: ‘Public Sector Pension Rates’
- Retrieval Date: ‘Effective Date’
- Calculation Type: ‘Rate Definition’
- In the Calculation Values section, click Add and assign the previously created Rate Definition (as defined in step 1.2.1)
- Click Submit.
Note: Enter minimum/maximum values in From Value and To Value. For example 0 and 9,999,999.
1.3.2: Calculation Value Definition for Monthly or Periodically and Annual Frequencies:
- In the Create Calculation Value Definition task, create a new calculation value definition with the following details:
- Type: ‘Rate Definition’
- Value Definition Group: ‘Public Sector Pension Rates’
- Retrieval Date: ‘Effective Date’
- Calculation Type: ‘Rate Definition’
- In the Calculation Values section, click Add and assign the previously created Rate Definition. (as defined in step 1.2.2)
- Click Submit.
Note: Enter minimum/maximum values in From Value and To Value. For example 0 and 9,999,999.
1.4: Assign the Calculation Value Definitions to the LGPS element:
- In the Elements task, search for and select the <BaseName> Calculator element.
- On the left panel, click Calculation Factor.
- Click + to create a new calculation factor.
1.4.1 For Semiannual or Quarterly:
- In the Create Calculation Factor pop-up window, the following details:
- Calculation Step: ‘LGPS Calculation Rate Frequency – Semiannual or Quarterly’
- Calculation Value Definition: Select the previously created calculation value definition for Monthly or Periodically and Annual (see step 1.3.1)
- Click OK.
1.4.2 For Monthly or Periodically and Annual
- In the Create Calculation Factor pop-up window, the following details:
- Calculation Step: ‘LGPS Calculation Rate Frequency’
- Calculation Value Definition: Select the previously created calculation value definition for Monthly or Periodically and Annual (see step 1.3.2)
- Click OK.
2. Steps for Calculating Assumed Pensionable Pay
2.1: Rate Definition
In the Create Rate Definition task, create a new rate for category Derived Rate with the following details:
- Select the ‘Payroll Assignment’ as the Employment Level.
- Keep the Reporting Required check box deselected (as it will not be picked up in the HCM Generate Rate Process)
- Select the Calculate Live Rates check box.
- On the Returned Rate Details tab, select the following options:
- Periodicity: ‘Null’
- Periodicity Conversion Formula: ‘Standard Rate Annualized’
Rate Contributor for Semiannual and Quarterly Frequencies:
1. In the Calculation Details section, click + and create a Rate Contributor with the following details:
- Contributor Type: ‘Balance’
- Balance Name: The relevant balance for Assumed Pensionable Pay
- Balance Dimension: ‘Assignment NoCB Period to Date’
- Periodicity: ‘Null’
2. Click Save and Continue.
2.2: Create Calculation Value Definition
1. In the Create Calculation Value Definition task, create a new calculation value definition with the following details:
- Type: ‘Rate Definition’
- Value Definition Group: ‘Public Sector Pension Rates’
- Retrieval Date: ‘Effective Date’
- Calculation Type: ‘Rate Definition’
2. In the Calculation Values section, click Add and assign the previously created Rate Definition (as defined in step 2.1)
3. Click Submit.
Note: Enter minimum/maximum values in From Value and To Value. For example, 0 and 9,999,999.
2.3: Assign Calculation Value Definitions to the LGPS Element:
1. In the Elements task, search for and select the <BaseName> Calculator element.
2. On the left panel, click Calculation Factor.
3. Click + to create a new calculation factor.
For Semiannual or Quarterly:
1. In the Create Calculation Factor pop-up window, the following details:
-
Calculation Step: ‘LGPS Average Three Months Earnings’
-
Calculation Value Definition: Select the previously created calculation value definition for Semiannual and Quarterly (see step 3.2)
2. Click OK.
This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
Date | Module | Feature | Notes |
---|---|---|---|
15 DEC 2023 | Global Payroll > Redwood Experience |
Redwood Experience For Payslips | Updated document. Revised feature information. |
15 DEC 2023 | Global Payroll > Redwood Experience |
Redwood Experience for Payroll Relationships | Updated document. Revised feature information. |
05 DEC 2023 | OTBI for Payroll | Actual Dimension Name in Payroll Balances | Updated document. Revised feature information. |
27 OCT 2023 | Global Payroll > Redwood Experience | Redwood Experience For Payslips | Updated document. Revised feature information. |
27 OCT 2023 | Global Payroll > Redwood Experience |
Redwood Experience for Payroll Relationships | Updated document. Revised feature information. |
28 AUG 2023 | Global Payroll | Redwood Experience for Payroll Relationships | Updated document. Feature delivered in update 23C. |
28 JUL 2023 | Canada Payroll | Canadian Oracle Payroll Tax Engine | Updated document. Feature delivered in update 23C. |
28 JUL 2023 | Canada Payroll |
Record of Employment (ROE) Override Dates | Updated document. Feature delivered in update 23C. |
28 JUL 2023 | Canada Payroll |
Enable Designated Group Information for Employee Self-Service | Updated document. Revised feature information. |
30 JUN 2023 | OTBI / Global Payroll | Additional Attributes in Payroll Costing Setup Detail Real Time | Updated document. Feature delivered in update 23C. |
30 JUN 2023 | OTBI / Global Payroll |
Actual Dimension Name in Payroll Balances | Updated document. Feature delivered in update 23C. |
02 JUN 2023 | Created initial document. |
HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:
- Release Updates (23A, 23B, 23C, and 23D)
- Optional Monthly Maintenance Packs to each update
It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.
____________________
HAVE AN IDEA?
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
Suggested Reading for all HCM Products:
- HCM Common What's New - In this What's New you will find feature that are used across applications.
- Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.
NOTE: Not all Global Human Resource features are available for Talent and Compensation products.
- Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
- Oracle Help Center – Here you will find guides, videos and searchable help.
- Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training
GIVE US FEEDBACK
We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
|||||
---|---|---|---|---|---|---|
Feature |
Report |
UI or |
UI or |
|
||
Retroactive Earnings and Pretax Use Current Province of Employment After Provincial Transfer |
||||||
Enable Designated Group Information for Employee Self-Service |
||||||
Make EFT Payments Process Includes Enhancements for Fast Payments |
||||||
Additional Attributes in Payroll Costing Setup Detail Real Time |
||||||
Oracle Global Payroll is a high-performance, graphical, rules-based payroll management application. It’s designed to keep pace with the changing needs of your enterprise and workforce in order to reduce setup costs, administration, and processing time. It operates globally and consistently in every country supported by Oracle. It uses a highly scalable processing engine that takes advantage of the features of the Oracle database for parallel processing, resulting in optimal performance. In countries with payroll extensions delivered and supported by Oracle, the application delivers the calculations, tax reporting, and regulatory rules required to accurately process payroll and remain in compliance.
Payslip Performance Enhancement
You can now generate your payslips more quickly. During the payslip process, payslip template files get downloaded, including files for multiple installed languages. The method of retrieving the payslip templates has been enhanced to better support customers with large payslip templates or multiple templates for different languages.
The enhanced payslip process ensures better performance and quick generation of the payslips.
Steps to Enable
You don't need to do anything to enable this feature.
Offset Costs Allocation in Distributed Costing
You can now view employee assignment details for offset account of distributed costing. The offset cost results are distributed to all the applicable assignments and the corresponding assignment details are displayed for each record. These details are displayed in Run Payroll Cost Results report and Costing Results page.
For example, an employee has 2 assignments, Manager and Analyst. The Manager assignment has an earnings element entry of VV Appliances Base Salary Earnings Results ($5000), and the Analyst assignment has an earnings element entry of VV VOl Ded1 Results ($200). The employee also has a relationship level element entry VV Employee Club Contribution Results ($100) with distributed costing. With this feature, the offset cost results of VV Employee Club Contribution Results are now distributed in the ratio of both assignment earnings and the assignment details are displayed.
The assignment details on offset side for distributed costing gets displayed even in single assignment scenario.
Distributed costing now allocates offset cost results to all the available assignments in the applicable ratio. The payroll costing results page displays the respective assignment detail for the offset side costs in distributed costing and these details are displayed in the Costing Result Report.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
- If you don't want to split the offset cost results in multiple assignments for distributed costing, set the process configuration parameter Date used to split the distributed cost in offset account to a later date.
NOTE: All new costing processes submitted after this date will split the offset cost results for distributed costing. The default date is: 2023/01/01. The offset will always split when the cost account is different.
- This feature does not affect the existing costing results.
- The assignment_id is now stored in pay_costs table using the below logic:
- Assignment level element costing results are populated with the respective pay_assignment_id
- Relationship Level elements with distributed costing uses the assignment_id of distribution group member.
- Assignment_ID will be NULL for Relationship level elements with Costed or Fixed Costing type.
Key Resources
For more information see the Administering Global Payroll Costing guide located in the Oracle Help Center.
Update Existing Absence Entitlement Records in Payroll
Load only the updated absence entitlement information into the Payroll application, when you update an absence entitlement record.
For example: An employee submits an absence entitlement record for 05/01, 05/02, and 05/03, with 8 hours per day. The absence is loaded into the Payroll application. Subsequently, the employee updates the existing entitlement record by another hour to 9 hours per day. When the absence is next loaded to Payroll, only the 3 hours update will be included for the absence. If the absence has already been paid, the additional 3 hours will be identified by the Retropay process and paid in the next payroll period.
This enhancement is currently available only for the new absence elements created from the 23C update onwards. It's recommended that all customers who are creating absence elements for a payroll implementation should enable this feature.
NOTE:
An upgrade for absence elements created before 23C will be available in 23D.
The absence update feature is currently available only for updates to absence entitlements. This feature will be expanded to also support updates to final disbursement and discretionary disbursement absences in a later release.
When you change the absence start date, it's considered as a new absence. The original absence records are deleted, and a new absence is created.
This enhancement reduces the number of absence and element entries created when an absence is updated. As a result, it also reduces the volume and complexity of retropay processing for absence changes.
Steps to Enable
- Set the profile option ORA_PAY_INTFC_ABSENCE_IN_PLACE_UPDATE to Yes. By default, the profile option is set to No, which means that absence records are deleted and recreated when updated absence information is loaded. To disable this action, set the profile option to Yes. so that only the updated absence information is passed to Payroll.
- When absence information is loaded into the Payroll application, the details including costing, are held in the calculation information tables. Expand the retropay event group to include changes to these absence details.
- Navigate to My Client Groups and select the Event Group task.
- Add the Calculation Range Item entity to the Entry Change for Retro event group for each type of update such as correction, insert, remove.
- Take the same action if you have defined your own event group for retropay purposes.
Tips And Considerations
As a prerequisite, calculation range item should be added to the retro event group with the ORA_PAY_INTFC_ABSENCE_IN_PLACE_UPDATE profile option set to Yes.
Key Resources
For more information, see the "Calculation Entries" chapter in the Administering Global Payroll guide.
Payroll Archive Reports Translation
You can now configure the Payroll Archiver to store the archived payroll information in multiple languages such as English (by default), French and Spanish. You can then generate these archive-based reports in the language of the user's preference.
- Payroll Register Report
- Payroll Register Report for the Latest Process
- Periodic Payroll Register Report
Configuration and Processes
Before you run the Archive Periodic Payroll Results process, complete the following tasks.
- Add the process configuration parameter, Support for Archive Translation, to your default process configuration group or a user-defined process configuration group. If you had already run the payroll archive before adding this parameter, you must roll back the existing process, and rerun the payroll archive process using a process configuration group having this action parameter.
-
Set the parameter values with the Oracle National Language Support (NLS) Codes as required. Enter NLS codes of the additional languages you require other than the application default language. The default language is generally English, but it can be any other language depending on your implementation.
Follow these steps to add the translation parameter and set the NLS Codes as Override Values:
- Navigate to My Client Groups > Show More > Payroll > Payroll Process Configuration.
- Search for the default configuration group or click Add and create a configuration group.
- Click the Add icon and add the Support for Archive Translation parameter to the group.
- In the Override Value field, enter the NLS codes for the additional languages you require other than the application default language. Use separators if you enter multiple languages.
For example, this image shows NLS Codes for FRC (Canadian French) and E (Spanish) in the Override Value field as additional languages to archive the payroll information. Apart from the additional languages, the payroll archive data is always archived and stored in the application default language.
- Click Save and Close.
For example, with the configuration as shown in this image, when you run the Archive Periodic Payroll Results process, the archived payroll data is stored in English (default language), FRC (Canadian French) and E (Spanish).
Update User Profile Language Preference
Any user who wants to submit the archive-based payroll reports and view the report output in their preferred language must update their default language settings.
To check the user's language setting, navigate to User Preference > Language > Default Language.
You must also add the NLS Code of the preferred language of the submitting user to the Override Value field of the configuration group of the report task or flow.
Submitting User Language
Each user has a language preference code configured within his or her user profile. If the submitting user doesn’t have a language preference code, the report is generated in the application default language. To generate the three archive-based reports in the user’s preferred language, follow these steps.
- Navigate to My Client Groups > Payroll > Payroll Flow Patterns.
- Select the Legislative Data Group and search for the report task name, for example, Run Payroll Register Report. You can also search for a flow that has the Run Payroll Register Report task.
- Click Edit.
- Under the Tasks tab, select the report task, and click the Edit icon.
- Select the Submitting User check box on the Flow Pattern page. Complete the steps to save and submit the flow.
After you have updated the flow or report task under a particular Legislative Data Group, you can submit the flow or report task for that Legislative Data Group. The application takes the submitting user’s default language setting and generates the report output in that language. The report output meets all the translation requirements in the standard output formats of the report, such as MS Excel, PDF, and Text. The MS Excel output displays the data as text.
You can now generate the archive-based payroll reports in a language of your preference.
Steps to Enable
- Add the Support for Archive Translation actions parameter in the configuration group of the report task and add the Oracle NLS codes in the Override Value field, so that the report is translated in the language of your preference when you submit the flow.
- Select the Submitting User check box on the flow setup page to ensure that the report is translated in the language preference of the person submitting the report or flow.
Key Resources
For more information on translations, refer to the following topics On the Oracle Help Center:
Generate Check Payment Task Positive Number Validation
When you use the Generate Check Payment task, you can only enter positive whole numbers in the Start Check Number and End Check Number parameters. The new validation ensures that these two parameters only take positive numbers without any decimals, alpha characters, special characters, or comma separators. This validation takes place when the parameters are submitted.
For user-defined flows, use the Positive Number display type for these two parameters to enable positive number validation.
If you enter an alpha-numeric Start Check Number and submit the flow, an error message displays asking you to enter a positive whole number in the Start Check Number or End Check Number field.
You can now only enter positive whole numbers in the Start Check Number and End Check Number parameters when you use the Generate Check Payment task. The positive number validation ensures only correct check numbers are used when you submit the Generate Check Payment task.
Steps to Enable
You don't need to do anything to enable this feature.
These pages or flows have been recreated in the Redwood tool set Visual Builder Studio (VBS) to improve your user experience. The pages or flows look and act like Redwood pages or flows, to help create cohesiveness through the application.
Redwood Experience For Payslips
The Payslips page has been moved to the Redwood toolkit, giving the page the look of Redwood, along with the backend functionality that Redwood has to offer. With this new page you can quickly view and manage your payslips. Access this page from the Ask Oracle page, include it in a journey, or enable page nudges.
The redesigned payslip page is available by default when the ORA_HCM_VBCS_PWA_ENABLED profile is enabled. However, if you want to disable the redesigned Redwood payslip page and want to view the earlier version of the payslip pages, use the ORA_PAY_PAYSLIPS_REDWOOD_ENABLED profile option to disable the redesigned Redwood payslips page.
You can now view summary payslip information, such as earnings and deduction amounts, using the new payslip page. You can also preview your full payslip document, held in the document of records, and embedded on the page.
The redesigned page offers you the following:
- View at any given time, 25 payslips listed in date order; payslips with the latest available date are displayed at the top of the page. If you select multiple payslips, details of the payslip you select last is displayed.
- View all available payslips, but those pending payments, are highlighted with a Pending badge.
- Select a payslip and the payslip page displays a Summary region and these tabs:
- Earnings
- Deductions
- Net Pay Distribution
- Payroll Preview
-
Click on the Earnings tab to view a summary of the amounts paid on your payslip. Click on the Deductions tab to view a summary of the amounts deducted on your payslip. These tabs also includes an analytics region that break down the payslip amounts in a pie chart and provides a bar chart to compare payslips.
- The pie chart displays the percentage of each earnings or deduction. Select an earning or deduction to view the amount.
- By default, the bar chart includes the selected payslip and two previous payslips. You can use the chart to compare the details across the payslips.
- Select the Net Pay Distribution tab to view the net pay distribution information such as the bank account details.
- Use the Payroll Preview tab to view the payslip, held in the Document of Records, and embedded within the Payslips page. You also have the option to download the document from this page.
- Select the check boxes against the payslips and use the export option at the top of the page to export one or more payslip documents.
- Hide or display the tabs and analytics to meet your business requirements. You can even configure the page to simply display your payslip document embedded within the page.
- Use the Journeys option to include the Redwood version of the page in a Journey. Refer to the Extensibility Limitations mentioned in the Steps to Enable section.
- Add your own help content using the Guided Journey feature. For example, add help information to explain the type of payments made by your company.
- Use the Ask Oracle option to include the page in the search results on the Ask Oracle page.
- Use the Nudge option to enable nudges.
NOTE: The type of earnings and deduction amounts displayed on the page are controlled by the payslip balance groups rules defined for your legislation.
The Payslips page can be accessed by an employee using the ‘My Payslips’ task. The Payroll Admin user can access the page using the ‘Payslips’ task.
Take advantage of all the features that come with the new Redwood Payslips page for a more modern feel. With the new page you can have the ability to search for the page on the Ask Oracle page, include the page in a journey, or enable nudge for the page.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
The redesigned payslip page is available by default. However, if you want to disable the redesigned Redwood payslip page and want to view the earlier version of the payslip pages, use the ORA_PAY_PAYSLIPS_REDWOOD_ENABLED profile option to disable the redesigned Redwood payslips page.
Complete these steps to disable the redesigned Redwood VBS Payslip page.
- Navigate to the Setup and Maintenance area and search for the Manage Administrator Profile Values task.
- On the Manage Administrator Profile Values page, search for and select the ORA_PAY_PAYSLIPS_REDWOOD_ENABLED profile option.
- In the Profile Values section, click Add.
- Specify the level at which the profile value is to be disabled. Select Site as the profile level, select No in the Profile Value field if you want to disable the profile option for the entire site of deployment.
- Click Save and Close.
Key Resources
For more information on extending Redwood pages in HCM, refer to this announcement on the Oracle Help Center.
For more information on enabling Redwood functionality, refer to this on My Oracle Support document located on the All Fusion HCM Cloud Product Papers (Doc ID 1504483.1):
Redwood Experience for Payroll Relationships
Use the new Redwood Payroll Relationships page that was moved to the Redwood toolkit, to manage employee assignment records for payroll statutory calculation and reporting purposes. You can also include this page in a journey.
A payroll relationship record is automatically created when a person is hired. Use the redesigned Payroll Relationships page to manage employee payroll information captured in the different sections of the page:
- Basic Information
- Assignment
- Payroll Association
- Payroll Assignment Details
Use the redesigned Payroll Relationships page to manage the following:
- Use the Assignment picker to switch between active assignments for a person with multiple assignments. Select an active assignment and view the assigned payroll and relationship information for the selected assignment.
- Use the Date picker to switch the date and view the assignment, assigned payroll and payroll relationship information as of the date selected. You can select a date between the start and end date of the assignment.
- Use the Transfer button to transfer the payroll of an employee due to changes in the employee's terms and conditions such as a promotion, demotion, new position, new job, and so on. The employee is assigned a new primary payroll association effective the transfer date, and the current payroll association gets terminated as of a day prior to the transfer date.
- The element duration dates on the assignment record control when element entries for an employee start or end. For example, a sales employee is terminated, and the Last Standard Process Date is automatically set to the last date of the employee’s payroll, say 25 Aug 2022. However, a commission payment is due to be paid after the termination date, so you want to keep the employee's payroll record open until 31Dec 2022. To ensure that the employee is paid the commission, you can set the Final Close date on the assignment record to 31 Dec 2022.
- When you delete a payroll, the payroll association including the element and CIR entries associated with the payroll association is purged. However, you can’t remove a payroll that’s invalid as of the start date.
- Hide or display fields to meet your business requirements. However, you can’t hide fields based on specific legislative requirements.
- Use the Journey option to include the VBS version of the page in a Journey. Refer to the Extensibility Limitations mentioned in the Steps to Enable section.
- Add the PER_ENABLE_WORKER_SEARCHES_USING_EFFECTIVE_DATES_PRIV functional privilege to a user-defined role, so that a person with the role can have access to date effective changes to the assignment.
The Payroll Admin user can access the page using the ‘Payroll Relationships’ task.
The new Redwood Payroll Relationships page allows you to take advantage of the Redwood look and feel as well as the Redwood toolkit to manage employee assignment records for payroll statutory calculation and reporting purposes. You can also include this page in a journey.
Steps to Enable
Use these steps to enable the redesigned Redwood VBS Payroll Relationships page.
- Navigate to the Setup and Maintenance area and search for the Manage Administrator Profile Values task.
- On the Manage Administrator Profile Values page, search for and select the ORA_PAYROLL_RELATIONSHIPS_REDWOOD_ENABLED profile option.
3. In the Profile Values section, click Add.
4. Specify the level at which the profile value is to be set. Select Site as the profile level, select Yes in the Profile Value field if you want to enable the profile option for the entire site of deployment.
5. Click Save and Close.
Key Resources
For more information on extending Redwood pages in HCM, refer to this announcement on the Oracle Help Center.
For more information on enabling Redwood functionality, refer to this on My Oracle Support:document located on the All Fusion HCM Cloud Product Papers (Doc ID 1504483.1):
Access Requirements
Add the PER_ENABLE_WORKER_SEARCHES_USING_EFFECTIVE_DATES_PRIV functional privilege to a user-defined role, so that a person with the role can have access to date effective changes to the assignment.
Payroll for Oracle Human Capital Management for Canada supports country specific features and functions for Canada. It enables users to follow Canada's business practices and comply with its statutory requirements.
Canadian Oracle Payroll Tax Engine
Oracle is now delivering its Canadian Oracle Payroll Tax Engine (CAOPTE). With this feature you will get the following deliverables:
- Canadian Oracle Payroll Tax Engine
- Period-to-Date Aggregation
- Tax Calculation Report
Canadian Oracle Payroll Tax Engine
Overview
Use the new Canadian Oracle Payroll Tax Engine to calculate federal and provincial taxes. This new Oracle Payroll Tax Engine replaces the Vertex tax engine.
With the new tax engine, all tax calculation information will now be held in Oracle Fusion. This means that all legislative updates to tax calculation information will come from one source, Oracle, rather than Oracle and Vertex.
IMPORTANT:
-
This only applies to Canada, not US tax calculations.
-
There is NO IMPACT on:
-
Workers’ Compensation, Provincial Medical, and sales tax calculations
-
Configuration of tax elements and balances
-
GL and costing
-
Year-end processing or reporting
-
-
There is NO change to existing setup, processes, or reports
High-Level Structure
The diagram below highlights the components that are changing and those that are not. As noted, the only change is the engine that is performing the tax calculations.
Timeline for Adoption for the Canada Oracle Payroll Tax Engine (CAOPTE)
- Update 23A – the solution was delivered to Early Adopters
- Update 23B – the solution wad delivered to a Controlled Availability group
- Update 23C – CAOPTE is Generally Available for ALL Customers
- In Update 23D – All newly provisioned environments will have CAOPTE enabled by default
- In Update 24B - All customers will be switched over to CAOPTE as the default (no option to switch back)
NOTE: The Canadian Oracle Payroll Tax Engine is not enabled by default in Update 23C. To perform tax calculations using CAOPTE, you must enable it. The Manage Tax Engine flow allows the user to select which tax engine to use for Canadian Payroll processing. For details, refer to the Steps to Enable section.
Transitioning Customers
The feature is Generally Available in Update 23C for customers to start reviewing and testing, with the final cutover in Update 24B. For additional details, please see the Transition Plan document located on the Canada Information Center. Refer to the Key References section for navigation.
Period-to-Date (PTD) Aggregation
Overview
Period-to-date aggregation provides the functionality to tax multiple payments of regular earnings in the same pay period, with the resulting taxes as if the payments were combined as one.
Within a pay period, CAOPTE aggregates regular earnings (including previous payments in the current period) and calculates the full pay period taxes on the aggregated earnings. From the resulting tax amount, it subtracts the taxes previously deducted for regular earnings in the current period.
The benefit is that multiple payments of regular salary, in the same pay period, are taxed as if they were paid in a single payment, thereby not under deducting taxes.
Vertex does not have functionality related to PTD aggregation. Multiple payments of regular earnings in the same pay period are taxed independently of each other.
NOTE: Both Federal and Quebec taxes are impacted by PTD aggregation.
Example
A semi-monthly paid employee in Ontario receives $3,000 per pay. As a result of that single payment, the employee pays $561.83 in Federal/Provincial taxes (based on 2022 rates using CRA PDOC tool).
Without PTD aggregation, if that same employee receives two payments of $1,500.00 regular salary in the same pay period, each of those payments have approximately $171.55 in Federal/Provincial taxes deducted for a total pay period tax contribution of $343.11.
The reason for the under deduction of taxes is that the individual tax calculations of $1,500.00 income ‘expect’ an annual salary of $36,000.00 ($1,500.00 * 24), which is in a lower tax bracket than an annual salary of $72,000.00 ($3,000.00 * 24).
With PTD aggregation, the first payment of $1,500.00 results in a tax deduction of $171.55, however the second payment deducts $390.28 ($561.83 – $171.55) thereby treating the aggregation of the two payments as if they were a single payment.
NOTE: The CRA PDOC tool assumes each payment is the only one in the pay period, so PDOC results will not match CAOPTE results in this case.
Enabling and Disabling PTD Aggregation
By default, the PTD aggregation is disabled. You may choose to keep the feature disabled. If PTD aggregation is enabled, and the employee exceeds earnings limits, they are taxed more. Even though this is more accurate, it may not be desirable in all cases.
You can configure the feature at the PSU or TRU levels, on the organization calculation card. If you set PTD aggregation at the PSU level, it applies to all TRUs associated with the PSU. You may also set the feature at the TRU level to override the setting at the PSU and have different settings for different TRUs.
To enable or disable PTD aggregation at the PSU level:
- Navigate to Legal Entity Calculation Cards and enter the Effective As-of Date.
- Select the Calculation Rules for Tax Reporting and Payroll Statutory Unit calculation card.
- Select the Federal component group and select the Federal Tax calculation component.
- In the Federal Tax > Calculation Component Details, click Actions > Edit > Update
- In the Enable Period to Date Tax Calculation field, select Yes or No.
To enable or disable PTD aggregation at the TRU level:
- Navigate to Legal Reporting Unit Calculation Cards and enter the Effective As-of Date.
- Select the Calculation Rules for Tax Reporting and Payroll Statutory Unit calculation card.
- Select the Federal component group and select the Federal Tax calculation component.
- In the Federal Tax > Calculation Component Details, click Actions > Edit > Update
- In the Enable Period to Date Tax Calculation field, select Yes or No.
The illustration below highlights the setting at the PSU calculation card level.
Tax Calculation Report
Overview
As part of this feature, you may run a report as a troubleshooting mechanism, to get a detailed statement of how the tax was calculated for an employee. This report provides a detailed breakdown of the calculations used in the Oracle Payroll Tax Engine for a payroll or a Quickpay. The report is provided as a tool for you to understand what factors were used in the calculations, as well as a detailed description of the calculation steps that produced the taxes.
The report is generated manually after the payroll process completes. It is a separate process called the Canadian Tax Calculation Report. The report can be generated for a payroll or a Quickpay process, that has a minimum logging parameter of 'F'.
Report Requirements
The following is required to run the report:
- The minimum logging level must be set to F.
- The submitting user must have the following role assigned to them (most users probably already have this role to access information from the UCM server):
- Role Name: Attachments Administrator
- Role Code : AttachmentsAdmin
How to Use
To generate the output:
- Navigate to My Client Groups > Payroll > Submit a Payroll Flow.
- Select a Canadian LDG.
- Search and select the flow Canadian Tax Calculation Report.
- Select a payroll flow name.
- Select the Canadian Tax Calculation.pdf.
Output
The excerpt below shows the employee information and the factors, formulas, and results for the EI tax calculations.
IMPORTANT:
-
To remain performant, the report will only provide output for a maximum of 20 people.
-
If the logging level is set at a more granular level (>F), the report will only provide output for one person.
-
The report is only applicable when the Oracle Payroll Tax Engine is enabled.
This feature provides the following benefits:
- Removes the dependency on Vertex for Canada payroll tax data and calculations
- Oracle retains complete control of tax data and calculations
- Simplifies architecture
- Removes need to run Load Payroll Tax Information for Canada for payroll tax data changes
- Better visibility of tax calculation steps and factors
- Improves error logging
- Detailed breakdown provided by the Tax Calculation Statement
- Simplifies troubleshooting process
- Faster resolution
- Oracle retains complete control of legislative updates
- Simplifies process
- Provides faster delivery, especially for late-breaking government updates
- Improves legislative compliance by addressing known gaps
- Calculation of the dynamic Basic Personal Claim Amount for Federal, Nova Scotia, and Yukon
Steps to Enable
Enabling and Disabling the Oracle Payroll Tax Engine (Switch)
Overview
The Manage Tax Engine flow, allows the user to select which tax engine to use for Canadian Payroll processing. It also allows users to use both tax engines at the same, time to show both calculation results simultaneously.
The parameters of the Manage Tax Engine flow are:
- Current Status: Displays the status of which tax engine is used to calculate taxes. Valid values are:
- Oracle: The new Oracle Payroll Tax Engine is used to calculate taxes.
- Vertex: The existing Vertex Tax Engine is used to calculate taxes.
- Both: Both the Vertex and Oracle Payroll Tax Engine are used to calculate taxes.
- Change Status: Allows you to change the tax engine used for calculations.
When running payroll processing using the Both option, the results of both tax engine calculations are displayed in the run results for a person. The actual balance updates that are reflected in the Statement of Earnings and corresponding Payroll Reports are fed from the Vertex solution. When running payroll processing using either the Oracle or Vertex options, only one set of run results is displayed.
NOTE: The Manage Tax Engine flow will be removed once the Vertex Tax Engine is desupported in Update 24B.
The illustration below shows both sets of run results. The run results from the Oracle Payroll Tax Engine contain Oracle in the names. For example, Canada Pension Plan Employee Oracle Taxes run result and Canada Pension Plan Oracle Withheld balance.
NOTE: There is no impact on costing.
How to Use
To enable or disable the Oracle Payroll Tax Engine:
- Navigate to My Client Groups > Payroll > Submit a Flow.
- Select a Canadian LDG. Search for and select Manage Tax Engine.
- Enter a flow name.
- Select the desired change status.
Tips And Considerations
Note the following important considerations for this feature:
- The Canadian Oracle Payroll Tax Engine replaces the Canadian Vertex Payroll Tax Engine.
- This only applies to Canada, not US tax calculations.
- NO IMPACT on:
- Workers’ Compensation, Provincial Medical, and sales tax calculations
- Configuration of tax elements and balances
- GL and costing
- Year-end processing or reporting
- NO change to existing setup, processes, or reports
- You no longer need to run the Load Payroll Tax Information for Canada flow. All tax information will now be delivered by Oracle.
- For those customers that are transitioning from Vertex to Oracle, please see the Transition Plan document located on the Canada Information Center. Refer to the Key References section for navigation.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Canadian Oracle Payroll Tax Engine
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Record of Employment (ROE) Override Dates
When there is a gap between the employee's last payroll run and a future termination date, you can now report all earnings and hours on the Record of Employment Worksheet by entering the Override Last Day for Which Paid date in the ROE Data Component of the Reporting Information card.
The example below highlights the functionality, using the following details.
- Payroll: Semi-monthly
- Hire Date: Jan 1, 2023
- Employee’s last payroll run: Feb 28, 2023
- Termination date (in future): Jun 30, 2023
- Reporting Information card created as of Jun 30, 2023 (termination date)
- ROE Data component’s Override Last Day for Which Paid: Feb 28, 2023
- ROE archive run Jun 30, 2023 (employee’s termination date)
Using the details above, the Record of Employment Worksheet reports all earnings and hours based on the employee’s final payroll run of Feb 28, 2023 even though there was a future termination date.
This feature allows employees to generate the ROE Worksheet according to their business requirements.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Note the following important consideration for this feature:
- If overrides are required for employment dates or balance amounts, you can create a Reporting Information Calculation Card that will capture the ROE details pertaining to an employee. For more information on ROE processing and reporting, see the Key Resources section.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Product Documentation > Technical Briefs > Record of Employment Processing
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Payroll for Canada
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Data Validations Added for Pending Worker
You can now use the existing Payroll Data Validation Report to report exceptions for missing or invalid data that is required for payroll processing and reporting in Canada. The report was enhanced to include validations on this data for pending workers:
- Date of birth is missing for the pending worker
- Work location is missing for the pending worker
This feature provides improved data validation on required data, allowing data errors to be found before payroll processing takes place.
Steps to Enable
You don't need to do anything to enable this feature.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Product Documentation > Payroll Guides > Implementing Payroll for Canada
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Payroll for Canada
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Canada End-of-Year Processing
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Retroactive Earnings and Pretax Use Current Province of Employment After Provincial Transfer
After a provincial transfer, all retroactive earnings are taxed based on the current province of employment on the employee’s Tax Credit Information calculation card, as per legislative guidelines. Retroactive pretax deductions are also based on the current province of employment.
This feature supports the required taxation of retroactive earnings and deductions.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
This feature is only available for new elements.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Payroll for Canada
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Canada End-of-Year Processing
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Generate Employee Active Payroll Balance Report in Excel
You can now generate the Employee Active Payroll Balance Report in Excel using the new Report Category parameter. These values are displayed using the new parameter during report submission:
- Employee Payroll Balance Report in Text
- Employee Payroll Balance Report in Excel
Previously, the report was generated in text format by default.
This feature offers the option to automatically generate the report in Excel, which enhances the user experience since the user no longer needs to manually convert the text file to Excel.
Steps to Enable
You don't need to do anything to enable this feature.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Payroll for Canada
- CA – Payroll tab > Product Documentation > Payroll Guides > Administering Canada End-of-Year Processing
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Enable Designated Group Information for Employee Self-Service
You can now enable specific information for self-service so employees are able to self-identify the attributes related to designated group information used for employment equity reporting.
This feature allows employees to self-identify designated group information.
Steps to Enable
You must enable this feature for employee self-service.
The process includes these steps:
- Enabling the Additional Person Info tile
- Setting up the Security Roles for the Self-Service Users
- Testing Access to Designated Group Information for Self-Service Users
Enabling the Additional Person Info Tile
This tile is not enabled out of the box. To enable this tile in the structure for employee self-service:
- Navigate to Configuration > Sandboxes.
- Select Structure and click Create Sandbox.
- Enter a name, then click Create and Enter.
- Select the name of the sandbox you created.
- Select Structure, then Me.
- Select the Quick Actions tab.
- Expand Personal Info, then select Additional Person Info to edit the Quick Action.
- Under Visible, select Yes.
- Click Save and Close, then Save and Close.
- Under the sandbox, select Publish.
- Login as a self-service user, navigate to Me > Personal Information. You will see the tile Additional Person Info is now visible.
Setting up the Security Roles for the Self-Service Users
The employee must be assigned the role to update their own Designated Group Information. Please refer to the configuration required in the Designated Groups technical brief (see “Setting up the Security Roles”), located on the Canada Information Center.
If the employee does not have the appropriate security configuration, they will receive an error stating that they don’t have the security privilege to create data for the Canadian Designated Groups flexfield.
Testing Access to Designated Group Information for Self-Service Users
The following section describes how to test that the employee has access to the Designated Group Information as an employee self-service user. To validate the security setup is correct:
- Login as a self-service user, navigate to Me > Personal Information > Additional Person Info.
- Click Add.
- Select the appropriate designations.
- Click Save.
Tips And Considerations
These steps must be performed by a user who has admin rights to a sandbox.
Key Resources
Refer to these documents on the Canada Information Center for additional information.
Canada Information Center: https://support.oracle.com/rs?type=doc&id=2102586.2
- CA – Human Resources tab > Product Documentation > Technical Briefs > Designated Groups
Hot Topics Email (To Receive Critical Statutory Legislative Product News)
To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support. Refer to the document below on the Canada Information Center for additional information.
https://support.oracle.com/rs?type=doc&id=2102586.2
- Welcome tab > Other Documents > How To Use My Oracle Support Hot Topics Email Subscription Feature
Payroll for Oracle Human Capital Management for India supports country specific features and functions for India. It enables users to follow India's business practices and comply with its statutory requirements.
You can now compute and deduct the income tax on the bonus using one of the 3 methods:
Fixed Percentage Taxation: Bonus is taxed at a fixed percentage in the period it is paid.
Distributed or Regular Taxation: Bonus amount is added to the gross total income and the tax is calculated in the same way as other earnings.
Lump Sum or Spot taxation: The additional tax payable because of the bonus payment is deducted in the same period in which the bonus is paid.
Choose the new secondary element classification Bonus with the required taxation type, when you create the Bonus earning element.
Simplify the process of computing and deducting the income tax on the bonuses paid to employees, using the different taxation methods, based on the requirement.
Steps to Enable
To create the Bonus element:
- From the home page, navigate to My Clients Group > Show More.
- In the Payroll task, click Elements.
- Use the Create Elements task, in the Elements page.
- Choose the primary classification Earnings, select the new secondary classification Bonus and category Standard.
- Enter all the required information for the bonus element.
- Select the Bonus Taxation Type as applicable and choose the appropriate answers for the questionnaire.
- Create the element eligibility rule for the Bonus element created, using the element template.
You can use the income tax computation sheet to view the summary of income tax calculations for the current financial year based on earnings, allowances, perquisites, other income, and applicable deductions including chapter VIA deductions.
Employees can view the annexure of IT Computation Sheet for more details.
Run the payroll process with appropriate values for the following parameters:
- Effective Date
- Payroll Period
- Payroll ID
Click Generate IT Computation Sheet. After successful completion of the process, employee can view the IT Computation Sheet by navigating to Person > Person and Employment > Document of Records
You can get the overview on income tax computation using the income tax computation sheet, as employees.
Steps to Enable
You don't need to do anything to enable this feature.
Payroll for Oracle Human Capital Management for Mexico supports country specific features and functions for Mexico. It enables users to follow Mexico's business practices and comply with its statutory requirements.
SDI is Unchanged During Employee Disability Absence
When an employee is absent due to a disability and a Salario Diario Integrado (SDI) change is effective during that absence period (e.g. caused by seniority, salary update, UMA change), the new SDI change will take effect when the employee returns to work, as per legislative guidelines.
This feature supports the legislative reporting to the IMSS of SDI changes and disability absences.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Retrospective changes to the social security reporting cannot be made in the case of a disability absence being reported after the social security reports have been filed with the Instituto Mexicano del Seguro Social (IMSS).
To comply with Comprobantes Fiscal Digital por Internet (CFDI) version 4.0, you can now reissue employee CFDIs that have been stamped by Servicio de Administración Tributaria (SAT).
Here are the steps to reissue stamped CFDIs:
- Identify the CFDIs that need to be reissued and the original Run CFDI Payslip Interface flow that created them.
- Create a Payroll Relationship Group for the employees that need CFDIs cancelled and reissued.
- Submit the Run CFDI Cancellation task flow.
- Correct the employee data related to the cancelled CFDIs.
- Create Document Records for the cancelled CFDIs.
- Submit the Run CFDI Payslip Interface task flow to reissue the corrected CFDIs.
You need to submit the new task flow Run CFDI Cancellation.
Create a Document Record entry for each of the CFDIs that need to be cancelled.
Manage the cancelling and reissuing of CFDI by correcting information that doesn't impact the payroll calculation already processed.
Steps to Enable
Define the Folio Rule and Series Rule configuration for your legal employers using the Manage Legal Entity HCM Information task for your legal employers.
Key Resources
For more information about this feature, see Administering Payroll for Mexico.
For more information related to bulk loading the Document Records, see Guidelines for Loading Document Types.
For information on creating a payroll relationship group, see Overview of Object Groups topic in the Administering Global Payroll guide on Help Center.
Payroll for Oracle Human Capital Management for Oman supports country specific features and functions for Oman. It enables users to follow Oman's business practices and comply with its statutory requirements.
Element Template for Additional Allowances
With this enhancement, use the Oman-specific element template and calculation rules when the primary classification is standard earnings, and the secondary classification is one of the following:
- Cost of Living Allowance
- Housing Allowance
- Nature of Work Allowance
- Phone Allowance
- Subsistence Allowance
- Transport Allowance
- Utilities Allowance
When you create a new allowance the application automatically creates the appropriate objects such as Base Element, Fast Formula, Balance, and Calculation Value Definitions.
Use the Oman element template for allowances, distinguishing between social and nature of work characteristics.
Steps to Enable
You don't need to do anything to enable this feature.
Payroll for the United Kingdom
Payroll for Oracle Human Capital Management for the United Kingdom supports country specific features and functions for the United Kingdom. It enables users to follow the United Kingdom's business practices and comply with its statutory requirements.
Mass Data Loading to Match on Previous HMRC Payroll ID
You can use the enhanced process to load the data received from HMRC to match on previous HMRC Payroll ID, if there is no match on HMRC Payroll ID for these inbound processes:
- P9 : PAYE Tax Code / Tax Basis
- P6 : PAYE Tax Code / Tax Basis / Previous Taxable Pay & Paid
- SL1 : Student Loan start
- SL2 : Student Loan stop
- PGL1 : Post Graduate Loan start
- PGL2 : Post Graduate Loan stop
- NVREP : NINO Verification Reply in response to NVREQ or FPS submission
Statutory deductions card is required with all the required associations as this is used for all matching. You need to ensure that the student loans and postgraduate loans element is created for the legislative data group.
This process loads the HMRC data into the application tables and validates the inbound data against the current data (**MATCHING**). If no match is found, then the process tries to match this against previous HMRC Payroll ID and Employer PAYE Reference combination. You can review the Audit report. The HCM Data Loader file is generated for records that are successfully validated.
Use the enhanced process to load the data received from HMRC to match on previous HMRC Payroll ID, if there is no match on HMRC Payroll ID.
Steps to Enable
You don't need to do anything to enable this feature.
P11D Process Parameter to Include Leavers
You can use the new parameter Paper P11D for Leavers in the flow Run P11D Archive and Generate Reports from April 2022. Select this to suppress the P11D on Documents of Record for leavers and only print a paper copy. The new parameter is set to No, by default. You can set it to Yes if you want to suppress P11D created on Documents of Record for leavers:
Paper P11D for Leavers Value |
Results |
---|---|
Yes | P11D on Documents of Record is suppressed for leavers. |
No | P11D on Documents of Record is produced but based on the delivery preference parameter. |
Additionally, the parameter Include Leavers has been renamed to Include for Paper in the flow Generate Paper P11D or Employee Payrolled Benefit Statement. This is a required parameter, and it also has a value set that you can select to control the P11D output result:
Include for Paper Value |
Result |
---|---|
Leavers |
Only leavers will be included for Paper P11D (PDF) and the parameter Use Delivery Preference isn't considered. |
Current Employees |
Only current employees will be included for Paper P11D (PDF), but the parameter Use Delivery Preference setting is considered. |
Current employees and Leavers |
Both current employees and leavers will be included for Paper P11D (PDF). The value for Use Delivery Preferences is considered only for employees and not for leavers. |
Suppress the P11D on Documents of Record for leavers and only print a paper copy for employees who have left your organization. This feature gives you the flexibility to select only leavers, current employees, or both for paper P11D.
Steps to Enable
You don't need to do anything to enable this feature.
FPS Errors and Warnings Report Includes all Errors
The employees that are included in a prepayment but not reported due to not having any earnings in the period are now reported in the FPS Process Results. These employees will be reported on the Errors and Warnings report even if there are no other warnings or errors detected during the process.
The report displays a warning message for employees who are deemed as nonreportable, and therefore not included in the FPS XML output file and the Audit Report.
You can filter the results in the report by setting the Employees Included in Output column to No.
In this enhancement, the nonreportable warnings are included in the FPS Errors and Warnings report.
Steps to Enable
You don't need to do anything to enable this feature.
Make EFT Payments Process Includes Enhancements for Fast Payments
You can now make fast payments for multiple employees, and multiple payments for a single employee in a single file.
To do this, use the Submit a Flow task. Search for and select the Make EFT Payments flow pattern for a UK legislative data group. Select the report category Fast Payment EFT:
Enter the required parameters and submit the flow. Upon successful completion of the process, you can find the fast payments file is displayed under Output and Log Files.
Use this enhanced reporting by selecting the report category for fast payments included in the Make EFT Payments process.
Steps to Enable
You don't need to do anything to enable this feature.
Transactional Business Intelligence for Payroll
Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making. Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.
Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.
Additional Attributes in Payroll Costing Setup Detail Real Time
Payroll - Payroll Costing Setup Detail Real Time subject area has been enhanced to include the following attributes:
Folder | Attributes |
---|---|
Costing Level Identifier Details |
|
The attribute Element Link Name is renamed as Element Eligibility Name |
With these attributes you can enhance your reporting on payroll costing setup in the Payroll - Payroll Costing Setup Detail Real Time subject area.
Steps to Enable
You don't need to do anything to enable this feature.
Actual Dimension Name in Payroll Balances
Payroll - Payroll Balances Real Time subject area has been enhanced to include the user dimension name of payroll balance in the Balance Dimension folder. Until now, only the base dimension name attribute was available. The new attributes include the following:
- Dimension Name
- Country Code
Note: When you report on Dimension Name (new attribute), it will be displayed for each legislation. You should pull Dimension Name along with Country Code to get the name for each legislation.
With this enhancement you can improve your reporting on payroll balances in the Payroll - Payroll Balances Real Time subject area.
Steps to Enable
You don't need to do anything to enable this feature.
IMPORTANT Actions and Considerations for Payroll
REPLACED OR REMOVED FEATURES
From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.
Product |
Removed Feature |
Target Removal |
Replacement Feature |
Replaced In |
Additional Information |
---|---|---|---|---|---|
Global Payroll | Enhanced Reports Available and Previous Versions Are No Longer Supported | 23D |
|
Exists prior to 22D |
_________________________
KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS
Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.
Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.
To review these documents you must have access to My Oracle Support:
Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)