May Maintenance Pack for 22B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
29 APR 2022			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (22A, 22B, 22C, and 22D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Recruiting

Recruiting

Oracle Recruiting Cloud provides tools for hiring managers and recruiters to source and nurture candidates, create and manage job requisitions, screen and select candidates, create and manage job offers, and onboard new employees into the organization. It also provides career sites for employees and external candidates to search, discover and apply to jobs using a frictionless application process.

Vanity URL for External Career Sites

Use a corporate Vanity URL to allow external candidates to access career sites.

A Vanity URL is a descriptive, pronounceable, truncated URL that redirects users to a longer URL. It also extends an organization’s brand.

When the Vanity URL feature is enabled, a Vanity URL is used in the candidate journey in the career site, and in candidate facing communication.

Here’s an example of how Vanity URL works. Let’s say a company has the following web domain addresses: https://jobs.vision.com and https://www.vision.com/jobs.

Step 1: Candidates visit https://jobs.vision.com or https://www.vision.com/jobs from their web browser.

Step 2: The company web domain address is controlled by the customer, and the customer’s web site sends the initial request. The company’s web server or content server responds to this request with static HTML content.

Step 3: The HTML returned in Step 2 contains JavaScript that instructs the browser to load the career site application from Oracle HCM Cloud.

Step 4: The JavaScript code replaces the browser content with the career site application from Oracle HCM Cloud. All subsequent actions from the career site are directly routed to Oracle HCM Cloud using REST service calls.

Vanity URL Workflow

With this feature, you can enhance your corporate branding and create a seamless candidate experience from a corporate site through the career site and application process. 

Steps to Enable

By default, Vanity URL isn’t available to customers. You can set up only one Vanity URL for your organization. The Vanity URL will be used for all career sites.

To enable a Vanity URL, you need to follow these steps:

1. Create a profile option called IRC_VANITY_URL_ENABLED.
2. Enable the profile option IRC_VANITY_ URL_ENABLED.
3. Enable the Vanity URL feature.
4. Set up CORS.
5. Add HTML to your website.
6. Review third party integrations setup.
7. Review features not supporting Vanity URL.
8. Test the configuration.

Step 1: Create Profile Option

You need to create a profile option called IRC_VANITY_URL_ENABLED.

1. In the Setup and Maintenance work area, search for the task Manage Profile Options.
2. On the Manage Profile Options page, click the Create icon.
3. On the Create Profile Option page, create the profile by entering these values:
   • Profile Option Code: IRC_VANITY_URL_ENABLED
   • Profile Display Name: Vanity URL
   • Application: Recruiting
   • Module: Recruiting Common
   • Description: Enable the Vanity URL feature in the Setup and Maintenance work area.
   • Start Date: Today's date
4. Click Save and Close.

You're back on the Manage Profile Options page and the profile option IRC_VANITY_URL_ENABLED is displayed. You need to enable the profile option at the Site level.

1. On the Manage Profile Options page, go to the Profile Option Levels section.
2. Set the profile option to be enabled and updatable at the Site level.
3. Click Save and Close.

Step 2: Enable Profile Option

You need to enable the profile option IRC_VANITY_URL_ENABLED so that the Vanity URL feature becomes available in the Recruiting and Candidate Experience offering.

1. In the Setup and Maintenance work area, search for the task Manage Administrator Profile Values.
2. On the Manage Administrator Profile Values page, search for the profile option code IRC_VANITY_URL_ENABLED.
3. In the Profile Values section, set the profile value to Y.
4. Click Save and Close.

Step 3: Enable Vanity URL Feature

You need to enable the Vanity URL feature in the Setup and Maintenance work area.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Enterprise Recruiting and Candidate Experience Information
2. In the Corporate Branding section, select Active for the Vanity URL option.
3. Enter the URL. For example: https://jobs.vision.com
4. Disable the Keep Me Signed In feature. Vanity URL can’t be used if this feature is enabled.
5. Click Save and Close.

Step 4: Set Up CORS

1. In the Setup and Maintenance work area, search for the task Manage Administrator Profile Values.
2. Search for the profile option code ORACLE.ADF.VIEW.ALLOWED_ORIGINS.
3. Go to the Profile Values section.
   • If the Site row already exists, make sure to retain the existing value and append the Vanity URL domain to it.
   • If the Site row doesn’t exist, create a Site Row and assign the Vanity URL domain.
4. Ensure the value “self” is part of the profile option value. Here’s an example.

Syntax	Example
'self' <vanityURL>	'self' https://jobs.vision.com
'self' <optional - existingURLValue> <vanityURL>	'self' https://abc.previousvalues.com https://jobs.vision.com

5. Make sure to only enter the Vanity URL domain or sub-domain, don’t include any portion of the relative path.

Example:

If the Vanity URL domain is a separate sub-domain such as https://jobs.vision.com, add https://jobs.vision.comand and https://vision.com to the profile option value.

If the Vanity URL domain includes a relative path such as https://www.vision.com/jobs, add https://www.vision.com and https://vision.com to the profile option value.

6. Search for the profile option CORS_ACCESS_CONTROL_ALLOW_HEADERS. 
7. Go to the Profile Values section.
8. Append these values to existing profile option value:

ora-irc-language, ora-irc-access-code, ora-irc-validation-mode, ora-irc-vanity-domain, ora-irc-cx-userid, ora-irc-oauth-token, ora-irc-cx-timestamp

       9. Verify that you have entered the values exactly as specified. Make sure that there’s no extra white space or missing hyphens.

      10. Click Save and Close.

Step 5: Add HTML to Your Website

Work with your IT department to complete this step. You can use the Vanity URL HTML file sample as a guidance. For details, see Vanity URL HTML Sample on My Oracle Support (DOC ID:2855834.1).

You can use a domain such as www.visionjobs.com or a sub-domain such as jobs.vision.com to host the external career site. In this case, place the HTML in your website’s root index page.

Alternatively, you can use a path-based domain such as careers.vision.com/jobs. This setup is appropriate when you have an existing career site that hosts your recruiting marketing content, and you can set up a relative path (/jobs) to host the jobs from the candidate experience site. In this case, place the HTML in the index page of your career website's relative path.

Make sure to replace the <<FUSION_CE_HOST_ADDRESS>> token used in the sample file, with CE host address in the HTML.

NOTE: Don’t create a DNS CNAME entry pointing your domain and subdomain to Oracle’s Fusion Applications domain. This isn’t supported.

Step 6: Review Third Party Integrations Setup

If you enabled LinkedIn Profile Import, make sure to add the vanity domain. For details, see the chapter Integrating Third Party Services in the Implementing Recruiting guide.

Step 7: Review Features Not Supporting Vanity URL

Review the list of features that don’t work with Vanity URL.

Site Preview on Social Media: The open graph tags won’t be recognized when your site uses Vanity URL. Instead, you should add static open graph meta tags in the static HTML. For example, adding the following meta tags will result in the social media sites (such as LinkedIn or Facebook) to use the title, description, and image in the job posting link preview.

<meta property="og:title" content=“Vision Careers">

<meta property="og:description" content=“Explore exciting jobs at Vision">

<meta property="og:image" content="http://careers.vision.com/thumbnail.jpg">

<meta name="twitter:card" content="summary_large_image">

Keep me signed in: This feature isn’t compatible with the Vanity URL feature. Turn off this feature if Vanity URL is enabled.

Career site links in site editor: All redirections from the editor to career sites or pages (for example, “Go To Site” link) won’t use the Vanity URL; Fusion Application CE links will be used instead.

Step 8: Test the Configuration

Test your configuration on a test or staging environment. Test all candidate facing use cases before enabling Vanity URL in production.

Tips And Considerations

When Vanity URL is enabled, a request from a user's browser (only in Chrome and Microsoft Edge) occasionally times out which results in the user not able to view a page or complete an action. Once a particular request has timed out, all subsequent attempts for the same request from the same browser will time out. This timeout issue doesn’t impact other users or the same user using a different browser to view the page or complete the action in the career site.

While this problem is a browser-specific issue and may only occur on rare occasions, we advise all customers using the Vanity URL feature to enable the profile option ORA_IRC_CE_VTURL_ADD_TIMESTAMP_HEADER with the value set to Y. By setting this profile option, all browser requests to Oracle Recruiting will include a request header with the current system time, which prevents the browser requests from timing out.

Add Labels to Candidates in Pools and Candidate Search

Add labels to candidates from the candidate search result list, and the pool members list.

There is a new Add Label option on the Actions menu on the candidate search results page. This lets you add labels to one or more candidates.

Add Labels from Candidate Search

Select the candidates you want to add the label to, and then click Actions > Add Label. A new Select Label section opens, and you can select a label, or begin typing the name of the label you want.

Select a Label

In a similar manner, you can add a label to one or more Candidate Pool members using the new Add Label option in the Actions menu.

Add Label to Candidate Pool Members

You can also add a label to an individual Candidate Pool member using the new Add Label option in the menu next to the candidate.

Add Label for Single Candidate Pool Member

You can filter results on this page by Label.

Label Filter for Candidate Pools

Enables you to organize candidates quickly, and in creative ways that make sense for your business.

Steps to Enable

You don't need to do anything to enable this feature.

Collect Job Function Information in Talent Community Sign-up

Take note that you can configure the talent community sign up process so that candidates can enter data in the Job Function field in addition to, or instead of Job Category, and Location.

1. In the Setup and Maintenance area go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Recruiting and Candidate Experience Management
• Task: Enterprise Recruiting and Candidate Experience Information

2. Scroll down to view the Talent Community section.

New Talent Community Configuration Setting

3. Select one of the following from the drop-down list:

• Category - to display the Job Category field.
• Job function - to display the Job Function field.
• Category and job function - to display both the Job Category and Job Function fields.

NOTE: The Location field is always displayed to Candidates by default.

When you create a Candidate Pool, and you select the Talent Community Pool check box, you will see your Talent Community selections from Setup and Maintenance.

NOTE: "Job Category" is the field name that displays to Candidates. Internally, this field displays to Administrators as "Job Family".

Fields Displayed Based on Setup and Maintenance Selections

There is a new filter on the Candidate Pools page to let you filter results by job function.

New Talent Community Job Function Filter for Candidate Pools Page

Let's you collect more appropriate data to better align prospective candidates to job openings.

Steps to Enable

You don't need to do anything to enable this feature.

Configure Campaign Audience Using a Saved Search

Use a saved search to define the list of recipients when configuring the audience for a campaign. There is a new Saved Search option in the Add menu for Audience Criteria.

New Saved Search Option

Select it to use a save search to create your campaign audience.

Audience Criteria Saved Search

Select the saved search you want from the Saved Search drop-down list, and click Save.

This enhancement shortens the time it takes to create audience criteria for Campaigns.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You can only use one Saved Search per Audience.
• If a campaign has not yet run, and there are multiple owners for a given campaign, any owner can change the saved search that is used for the Audience. For example, if Campaign Owner 1 has added one of their saved search to a campaign, Campaign Owner 2 can replace it with one of their own saved searches. Campaign owners can only see their own saved searches in the Saved Search drop-down list.

Key Resources

• See the in this What's New the enhancement called Create, Run, and Manage Saved Searches for instructions on creating saved searches.

Filter Search Results by Opt-in to Marketing Emails

Filter the candidate search results page based on whether a candidate opted in to marketing communication emails. 

New Filters for Marketing Emails

Using the new Marketing Communications filter on the Candidate Search page, select one or more of the following:

• Agreed to receive - to include candidates who have agreed to receive marketing communication emails. These are candidates who have clicked a check box indicating their preference.

• Declined to receive - to include candidates who have indicated that they do not want to receive marketing emails. These are candidates who were presented with a check box, but indicated their preference by not clicking it.

• Not specified - to include candidates who have not yet specified whether they wanted to receive marketing emails. These are candidates who have not yet been presented with a check box to indicate their preference.

This feature enables you to refine candidate search results by marketing message preference.

Steps to Enable

You don't need to do anything to enable this feature.

Create, Run, and Manage Saved Searches

Save search and filter criteria so that you can use them again at any time to get a list of the latest candidates. There is a new Search Action section on the Candidate Search page.

New Search Action Section

You can use it to search for candidates, run saved searches, or manage existing saved searches.

To create a new saved search, on the Candidate Search page:

1. Click Search.
2. Click Show Filters.
3. Select the filters you want to use.
4. Click Save.
5. Type a name for the search.
6. Click Save and Close.

To run a saved search, on the Candidate Search page:

1. Select Run a Saved Search from the Search Action drop-down list.
2. The Select a Saved Search section opens.
3. Select a saved search from the drop-down list. You can begin typing the name in the field to locate it quickly. Notice that the search criteria you selected when you created the saved search displays on the page.

To manage a saved search, on the Candidate Search page:

1. Select Manage Saved Searches from the Search Action drop-down list.

Manage Saved Searches

Your saved searches are displayed. You can sort by:

• Name - Ascending
• Name - Descending
• Creation Date - Most Recent
• Creation Date - Oldest

You can also run a search, rename a search or delete a search using the menu associated with each search.

To edit a saved search:

1. Run the saved search.
2. Edit the filters.
3. Click Save. You will be prompted to overwrite the existing saved search.

NOTE: As an alternative, you can create a new saved search based on the updates you made to the existing saved search.

The enhancement saves time by letting you reuse search criteria for future searches. You can also use saved searches for Audience Criteria for Campaigns.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• See in this What's New the enhancement called Configure Campaign Audience Using a Saved Search for additional details.

Search and Filter for Candidates by Label as Criterion

Search for candidates by label, and refine the results by label on the search results page. Notice that there is a new Label option in the Add drop-down list for Candidate Details on the Candidate Search page.

New Label Option

Select it to open a new Label field in the Candidate Details section.

Add a Label to Candidate Details

Begin typing the label name, and a list of possible selections displays. Click Save.

NOTE: Labels must already exist in Recruiting before they can be added here.

There is also a new Label filter on the Candidate Search page.

Label Filter for Candidate Search

Select the label you want to use to filter the results.

This feature allows you to quickly identify candidates with certain labels applied to them for quicker alignment to jobs.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• See the topic called "Create Labels to Tag Candidates" in the Implementing Recruiting guide for instructions on creating labels for candidates.

Enhanced Relevancy and Precision in Job Search

Get more precise and relevant results for requisitions on external career site job search. Job titles are now prioritized in keyword searches, and you can control whether the search is done on job description fields.

Enhanced Relevancy

There is a new relevancy calculation whereby requisition fields have different weights. This means jobs with matching phrases found in higher weighted fields will get a higher relevancy score than jobs with matching phrase found in lower weighted field. The higher the relevancy score, the higher the job will appear on the search results page.

Requisition fields are weighted in the following order:

• Requisition Title - high weight
• Requisition Number - medium weight
• Job Family  - medium weight
• Job Function  - medium weight
• Responsibilities - medium weight
• Qualifications  - medium weight
• Skills -  medium weight
• Short Description - low weight
• Long Description - low weight

NOTE: As part of this enhancement, Job Organization has been removed from auto suggest and keyword search for external career sites. The Organization field is still indexed for facets.

Jobs with exact matches for a phrase are given the highest relevancy score. Next are partial exact matches. The more keywords included in a job, the higher relevancy score.

Precision Tuning

Jobs are returned only if precision criteria are met: 

• If a match is found in any field besides Job Description, the returned search results must contain all terms for queries of up to 2 terms, then half if there are more words.
• If a match is found in Job Description, the returned search results must contain all terms for queries of up to 2 terms, then 2/3 if there are more words.

Job Description and Short Job Description Indexing are Configurable

Job description and short job description indexing are now configurable at a global level for candidate experience sites.

This feature allows you to provide more precise and relevant results for requisitions on external career site job search.

Steps to Enable

You don't need to do anything to enable this feature.

Enhanced Job Search Results Sorting

Provide more relevant search result list sorting for candidates who are searching for jobs on external candidate experience sites using a Minimal template. There are several new enhancements:

• For blind searches (those in which no search criteria is provided), the job search results are now sorted by posting date by default. Candidates can then change the sorting criteria.
• For keyword searches, the job search results are now sorted by relevancy by default. Candidates can then change the sorting criteria.
• For location only searches when the distance calculation feature is disabled, results are sorted by date by default, with the newest posting listed first. Candidates can then change the sorting criteria.
• For location only searches when the distance calculation feature is enabled, by default the results are sorted by:
  • Distance (nearest displays first) - if a candidate searches using any type of location (location, recruiting location, My Location or postal code), and they select a location at a level allowing distance calculation (level 2 location [city level], or My Location, or postal code).
  • Date (newest displays first) - if a candidate selects any type of location (location, recruiting location, My Location, or postal code), and they select a location at a level not allowing distance calculation (level 1 location [state], or country level location).

In addition, the following sorting options are now available for Modern and Minimal template:

• Posting date (sorted by newest first) * Relevance
• Distance (nearest first, available only if distance calculation is enabled for the site)

NOTE: Sorting alphabetically by job title, and sorting by posting date - oldest have been removed.

This feature improves your default search results.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For information on relevancy, refer to the 22B feature called Enhanced Relevancy and Precision in Job Search".

Update 22B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
30 SEP 2022	Recruiting / Candidate Experience	Candidate Labels in Prospects and Job Applications	Updated document. Revised feature information.
24 JUN 2022	Recruiting / Job Offers	Prevent Redrafting Completed Offers	Updated document. Revised feature information.
27 MAY 2022	Recruiting / Candidate Experience	Career Site Customization Enhancements	Updated document. Revised feature information.
27 MAY 2022	Recruiting / Agency Hires	Agency Support for Role Category and User Name	Updated document. Revised feature information.
25 MAR 2022	Recruiting	Controlled Availability for Recruiting	Updated document. Revised feature information.
04 MAR 2022			Created initial document.

Overview

IMPORTANT NOTE: If you are being updated directly from 21D to 22B you should review the content of both 22A and 22B sections to ensure you see all the changes included in the update.

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (22A, 22B, 22C, and 22D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Recruiting

Recruiting

Deactivate Countries in Geography Hierarchy Structure

As an administrator, you can deactivate countries in the geography hierarchy structure to prevent those countries from being available throughout Recruiting. Deactivating countries from the geography hierarchy structure prevents these countries from being used in geography hierarchies, but also removes these countries from areas defining available geographies based on the geography hierarchy structure directly.

On the Geography Hierarchy Structure page, when you click on a country to see its geography hierarchy structure, you can select the Inactive status. When a country is deactivated, you can activate it again to add it back to the geography structure. Changes you make to the countries of a geography hierarchy structure don’t impact the currently active geography hierarchy; inactive countries remain available in the current geography hierarchy. However, you won't be able to activate a new geography hierarchy which contains inactive countries.

Inactivate a Country in a Geography Hierarchy Structure

Inactive Country on the Geography Hierarchy Structure Page

This feature provides more control regarding which countries are available to be selected by users and candidates, allowing to remove countries which aren't necessary.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When you deactivate countries, you should activate a new geography hierarchy to avoid having inactive countries in the current geography hierarchy. Otherwise, there could be situations where candidates would experience inconsistent behaviors where they search for jobs using locations which will never return any results.

Key Resources

• For details on geography hierarchy structures, refer to the chapter Geography Hierarchies in the Implementing Recruiting guide available on Oracle Help Center.

Public Skills Content Section

You can now add Skills Center as a subscriber to a skill content section, which makes the section a ‘Public Skills’ content section. Any skill that’s added or updated in a Public Skills content section reflects across various pages in the Recruiting application and career sites in these scenarios:

• When a candidate adds or updates a public skill while applying for a job in external or internal career sites, the recruiter can view the updated skills in the Public Skills content section of the job application. Based on this new skill, the recruiter can also filter job applications from the Advanced Filters page, if you’ve enabled Oracle Search for job applications. The updated skill also appears in the Skills Center page after the candidate converts to an employee.

• When a candidate becomes an employee and adds or updates a public skill in Skills Center, the skill appears in the content section of the candidate’s profile. The recruiter can also search for the candidate based on the new skill.

• When a recruiter adds or updates a skill in the Public Skills content section of a candidate’s job application, and the candidate becomes an employee, the skill appears in the employee’s Skills Center page as well as in Connections.

• When a recruiter adds or updates a skill in a Public Skills content section of a job requisition (which can be done in the details page of the requisition), it appears on the job details page in external and internal career sites as well as in the Agency portal. Please note that only the skill name appears in these three areas, but not other skill attributes such as comments or skill description.

NOTE: You can add Skills Center as a subscriber to only one skill content section, which means you can have only one Public Skills content section per candidate.  

Here’s how you configure a Public Skills content section: 

1. Go to My Client Groups and click Profiles.
2. On the Profiles page, click Profile Types.
3. On the Profile Types page, click Person.
4. On the Edit Profile Type: Person page, click Add Content Section.
5. Select a template for the content section. You can use these templates:

• Certification
• Education
• Language
• Skill
• Work History
• Work Preferences (multiple sections isn't supported)

6. On the Add Content Section page, enter a section name and a description.
7. Select the Active option.
8. In the Content Section Properties section, set the Skill Level field to Hide. You can decide which other attributes you want to display or hide as per your business needs.

NOTE: The Skill Level field in a skill content section is not supported in Recruiting. Enabling it is an invalid configuration and can’t be used in Candidate Experience job application flows. The configuration of rules using HCM Experience Design Studio overrides the administrative setup here in Profiles. When you configure the field visibility in HCM Experience Design Studio, it’s applied to all skill content sections. Therefore, if you configure a field such as Skill Level to be visible in HCM Experience Design Studio, it becomes an invalid configuration when the same field isn’t configured in a content section.

9. Scroll down to the Subscriber section and select Recruiting and Skills Center to add them as subscribers to this content section.

Public Skills Content Section

10. Click Save and Close.

Leverage this feature to add skills just once and have it consistently appear across relevant pages in Skills Center, Recruiting, and Connections.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

To ensure that a new skill added to a skill content section in a job requisition appears in the job details page as well as in external and internal career sites, create the skill content section in both the Job Profile Type configuration and Person Profile configuration pages. Then add Skills Center and Recruiting as subscribers to this content section, as described earlier.

While job requisitions can show multiple skill content sections in a Job Profile Type configuration, it's strongly recommended to use a single skill content section in the Job Profile Type configuration so that a single skill content section is displayed in requisitions. Also, if you use the Skills Center product, it should subscribe to this single skill content section in a Job Profile Type configuration. This will help simplify the uptake of future improvements to skills support related to requisitions.

These configurations are recommended and supported:

Use Skills Center?	Is a Public Skill content section set up?	Are other skill content sections set up?	Configuration Description	Recommendation
No	No	Yes	You don't have a Public Skills content section set up in Person Profile, but you have other skill content sections set up. You want to add Recruiting as a subscriber to one or more of these content sections.	Since you don’t use Skills Center, you can add Recruiting as a subscriber to one or more skill content sections.
Yes	Yes	No	You have only one Public Skills content section set up in Person Profile. You want to add both Skills Center and Recruiting as subscribers to the Public Skills content section.	This configuration is recommended and supported.
Yes	Yes	Yes	You have a Public Skills content section set up in Person Profile. You also have other skill content sections set up. You want to add Skills Center as a subscriber to the Public Skills content section. You want to add Recruiting as a subscriber to the Public Skills content section as well as to the other skill content sections.	This configuration is not recommended.
Yes	Yes	Yes	You have a Public Skills content section set up in Person Profile. You also have other skill content sections set up. You want to add Skills Center as a subscriber to the Public Skills content section. You want to add Recruiting as a subscriber to the other skill content sections, but not to the Public Skills content section.	This configuration is not recommended and not supported.

Key Resources

• For more details on content sections, refer to the topic, Collect Candidate Data Using Multiple Content Sections, in the Job Application Flows chapter of the Implementing Recruiting guide in Oracle Help Center.

Candidate Experience

Career Site Customization Enhancements

Create custom search results pages for your career sites using the custom content framework editor. To start, new search pages open using the default layout. You can add new elements, or rearrange sections using drag and drop.

Custom Content Framework Editor

Move your cursor over each section to display new actions and drop-down lists.

Custom Content Framework Editor

You can remove standard elements, such as the search bar, from one section and move them to other sections.

You can also create multiple splash pages and search results pages and switch between them using the activation switch.

Activation Switch

Only one page type can be active at any time. A warning message displays if you try to activate another page of the same type.

Warning Message

The Pages tab is now filterable by custom page type, splash, search results, and custom page with each type being color-coded for easy navigation.

Page Tab Filters

Search results pages can contain custom content and the search bar, filters, and search results are configurable to support the creation of a more engaging candidate experience.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The career site needs to be using the Minimal template to use configurable search results pages.
• Search elements can be removed, but not duplicated.

Configurable Location Search

Allow administrators to decide which location search modes are available for candidates on external career sites. Prior to Update 22B, candidates could only choose from the worldwide geography. Now, as an alternative, you have the option of allowing them to search by recruiting location. In addition, you can disable the My Location Search and Postal Code Search settings on particular candidate experience sites.

When you enable the ability to search for jobs by recruiting locations, and disable other location search modes, candidates can search for jobs in locations where jobs may be potentially posted. 

Steps to Enable

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Candidate Experience
• Task: Career Sites Configuration

2. Edit a Career Site.
3. On the General tab, scroll to the bottom of the page to see the new Location Search section.

Location Search Settings

4. Select a default location search mode from the drop-down list. You can select either:

• All locations - If selected external candidates will be able to search jobs by any location. This is the default selection. The behavior of Search is the same as it was prior to this release.
• Recruiting locations -  If selected external candidates will be able to search jobs by recruiting locations.

5. Select the Enable postal code search check box if you want to allow candidates to search for jobs by postal code.
6. Select the Enable my location search check box if you want to allow candidates to search for jobs by candidate browser location.

Key Resources

• See this enhancement for Update 22B called Search for Jobs Using Recruiting Locations under Candidate Experience for additional information.

Modern Career Site Template Phase Out

Take notice that the Modern template to create career sites is being phased out starting in 22B.

• You can no longer use the Modern template for any of the newly created sites.

• The Modern template will be in maintenance mode for four releases (22B through 23A). During that time, you can continue to use the Modern template if your site is already using it, but it may not support all the new features.

• You will need to use the new framework (based on Minimal design template) before release 23B to ensure no disruptions to the functioning of your career site.

As an ongoing commitment to deliver a modern, engaging experience to candidates, the career site framework site has been enriched with additional configuration possibilities. This will allow you to configure different layouts, including one matching Modern template look and feel.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For details on how to configure new layouts for the career site pages, refer to this Update 22B What's New topic called Career Site Customization Enhancements under Candidate Experience.

Search for Jobs Using Recruiting Locations

Allow external candidates to search for jobs on external career sites using the recruiting locations set up in the Geography Hierarchies task. Candidates will be able to select location from a drop-down list. If they start typing, the list will narrow down to only show locations matching their input. Radius can be added for city-level locations. Recruiting location search is an alternative to the All locations search, which allows candidates to search for jobs in any location. All locations search continues to be the default setting, but it can be changed in the General tab of a site editor.

Recruiting Locations

This enhancement lets candidates search for jobs only in locations where jobs can be potentially be posted.

Steps to Enable

See the Update 22B enhancement called Configurable Location Search under Candidate Experience for additional information and setup.

Tips And Considerations

This feature is only available for career sites using the Minimal template.

Third Party Links in Candidate Self-Service Pages

You can now display additional links in candidate self-service pages to help external candidates complete assessments and background checks for multiple partners, or complete a tax credit assessment for a single partner. 

The links appear on the candidate self-service page if a candidate has pending background checks, assessments, or a tax credit assessment after completing a job application. They also appear when a candidate selection process triggers any of these tasks.

These prerequisites are necessary for the links to appear:

• You must enable the display of links for a partner in the Setup and Maintenance work area, and add the partner to a job requisition.
• The status of the background check for a partner and package in the job application should show as Candidate Input Required. The status for assessment and tax credit packages should show as Requested, Initiated, Started, or In Progress.

NOTE: Make sure the partner supports this feature before you enable it.

This feature provides a single place for external candidates to view pending requests across all partner categories.

Steps to Enable

Here’s how you enable the display of links for a partner:

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Recruiting and Candidate Experience Management
• Task: Recruiting Category Enablement

2. On the Partner Enablement page, go to either the Background Check, Assessment, or Tax Credit section.
3. Click the Edit icon next to a partner.
4. Select the Display Links in Candidate Self Service for Process Triggers check box. By default, this option is disabled.

Display Multiple Links for Background Checks

5. Click Save and Close.

Key Resources

• For more details, refer to the chapter Third Party Integration in the Implementing Recruiting guide in the Oracle Help Center.

Candidates and Candidate Job Applications

Add Comments When Moving Job Applications

As a Recruiting user, you can provide comments when you move one or several job applications to a different phase or state of the candidate selection process. Comments you provide appear in the Progress tab of the job application, in both the Current Progress and Progress History views.

Comment Field on the Move Candidate Page

When comments are displayed in the Progress tab, longer comments are truncated. You can click the arrow to expand the text area and see the full comment. 

Long Comment Truncated

Long Comment Displayed Using the Expand Arrow

This feature improves communication between users involved in the selection process.

Steps to Enable

You don't need to do anything to enable this feature.

Candidate Labels in Prospects and Job Applications

You can tag, view, and filter prospect candidates and job applications using predefined labels.

If your administrator enabled and configured the Job Application Grid View feature and the Labels feature that were introduced in the previous release, you can now display candidate labels in job application grid views. You can add the Labels field to a column by itself. The Labels field appear in the Candidate Info category.

NOTE: You need the Personalize Candidate Job Application Lists privilege to access the Manage Views page available in the View menu.

Adding the Labels Column to the Job Application Grid View

Job Application Grid View with the Labels Column

You can also filter a list of job applications using the Candidate Labels filter which is available in the advanced filters, in a new section called Candidate Details.

Candidate Labels Advanced Filter for Job Applications List

If prospect candidates were tagged with labels, the labels appear on the Prospects list, for each prospect. You can also use the Candidate Labels filter to filter prospects using specific labels.

Labels Added to a Prospect

Candidate Labels Filter for Prospects List

With this feature, you can apply candidate labels from prospect candidate and job application lists to facilitate searching for and finding those candidates quickly and easily.

Steps to Enable

To fully enable this feature you must:

1. Enable the ORA_IRC_JA_ORACLE_SEARCH_ENABLED profile option to show the Candidate Labels list of values (LOV).
2. Run the scheduled process called “ESS job to create index definition and perform initial ingest to OSCS”. Be sure to enter “fa-hcm-jobapplication” in the Index Name to Reingest field.

Tips And Considerations

• The Prospects list has been enhanced to show up to three candidate labels. If there are more than three labels, the first three appear on the list based on alphabetical order. The other ones can be viewed on the Details tab.

• The Labels field can be added to grid views and also shows up to three candidate labels. If there are more than three labels, the first three appear on the grid view based on alphabetical order and a count of the additional labels will also appear. The full set of labels can be view on the Details tab.

• Job application filters need to use Oracle Search to be able to search for labels. The Labels filter appears in the Advanced Search page.

Key Resources

• For additional information on scheduled processes, see the Overview of Scheduled Processes topic in the Using Common Features guide on Oracle Help Center.
• For additional information on how to create a profile option, see the Create and Edit Profile Options topic in the Implementing Applications guide on Oracle Help Center.

Display of Answers in Multiple Choice Questions in Application Flows

When multiple choice questions are included in a questionnaire, responses are rendered as check boxes or as a list of values in external career site applications flows.

• If the response type is configured as Check Multiple Choices, responses are rendered as check boxes.
• If the response type is configured as Multiple Choices from List, responses are rendered as a list of values.

This enhancement will give you more flexibility in defining your candidate-facing questionnaires.

Steps to Enable

You don't need to do anything to enable this feature.

Job Application Computed Fields

Use fast formulas to calculate computed fields based on the data collected on job applications and display the computed fields in job application grid views.

In prior releases, the job application grid view feature was introduced so that you can configure views and fields that you want to see in the job application lists. Data in job applications lists is displayed in a columnar layout. In this release, you can define your own fields (computed fields) using fast formulas and configure them in the grid view.

Calculated Computed Fields in Job Applications List View

Based on your specific business processes surface the information that's important to your organization in job application grid views using fast formulas to calculate across a number of different job applications and candidate data points.

Steps to Enable

Here are the steps to configure job application computed fields:

Step 1: Create Fast Formulas of Type Recruiting Job Application Computed Field

You need to create fast formulas using the new fast formula type Recruiting Job Application Computed Field. When you create a fast formula:

• You can use all the database items supported for fast formulas of type Recruiting Candidate Selection Process. For a complete list of database items, refer to the spreadsheet Database Items for Oracle Recruiting Cloud Fast Formulas (MOS ID 2723251.1) on My Oracle Support.
• You need to store the returned values of the fast formula in CONDITION_MESSAGE.

1. In the Setup and Maintenance work area, use the Fast Formulas task.
2. On the Fast Formulas page, select Create in the Actions menu.
3. On the Create Fast Formula page, enter a name for the formula. For the Type field, select Recruiting Job Application Computed Field. Complete the other fields as needed.
4. Click Continue.
5. Enter formula details in the Formula Text section.
6. Click Compile.
7. Click Save.

Example of Fast Formula Storing Gender Value

Step 2: Create Extensible Flexfields (EFFs) to Store Values

Extensible flexfields (EFFs) are used for storing computed field values.

When you create a context for the EFF:

• Set the Behavior field to Single Row.
• It’s recommended to set the context usage to Usage code for candidate application.

When you create a context sensitive segment for the EFF:

• Set the Data Type field to Character (VARCHAR2).

• Set the Value Set field to a minimum of 5 characters and a maximum of 150 characters. This is the maximum number of characters that can be displayed in an EFF column in the job application grid view.

• In the Display Properties section, select Read-only so that recruiting users can’t edit computed fields in the job application’s Extra Info tab.
• It's not recommended to have any validation on flexfield segments.

1. In the Setup and Maintenance work area, search for the task Manage Extensible Flexfields.
2. On the Manage Extensible Flexfields page, search for the name Person EIT Information.
3. In the Search Results section, click the Edit icon.
4. On the Edit Extensible Flexfield: Person EIT Information page, click the Manage Contexts button.
5. On the Manage Contexts page, click the Create icon in the Search Results section.
6. On the Create Context page, configure the context.
   • Enter values for Display Name, Code, API Name, Behavior. You need to set the behavior to Single Row.
   • On the Context Usages tab, click the Create icon to define the usage of the context. It’s recommended to select Usage Code for Candidate Application to display the information to recruiters in job applications.
7. Click Save.
8. In the Context Sensitive Segments section, click the Create icon to add attributes to the context. For the Data Type field, you need to select Character. For the Value Set field, the maximum is 150 characters. In the Display Properties section, you need to select Read-only.
9. Click Save and Close.
10. On the Edit Context page, click Save and Close.
11. On the Manage Context page, click Save and Close.

Step 3: Configure Computed Fields

You need to configure computed fields by mapping the Recruiting Job Application Computed Field fast formula to the EFFs you created. Only the mapped fields are calculated. You complete this step on the new Job Application Computed Fields Configuration page.

NOTE: Changes in the fast formula or to the mapping between the fast formula and the EFF will affect only new computations, it won't affect the already calculated values.

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Candidate Job Applications
• Task: Job Application Computed Fields Configuration

2. On the Job Application Computed Fields Configuration page, select the flexfield context you created. Only single-row contexts for job applications are displayed in the Flexfield Context field.
3. Map the fast formula to the flexfield segment.
4. Click Save and Close.

Configuration of Computed Fields

Step 4: Calculate Computed Fields

You can add the new action Calculate Computed Fields to a candidate selection process if you want the calculation of computed fields in job application grid views to be done automatically when candidates reach the phase and state of the selection process where the action is added. The new Calculate Computed Fields action is available when entering a phase, leaving a phase, and for specific states within a phase.

The new Calculate Computed Fields action is asynchronous and the scheduled process Perform Recruiting Candidate Selection Process Actions must be run for the calculation to be done. When the process is completed, the calculated values appear on the job applications list.

Recruiting users with the Manage Candidate job Application Lists privilege can manually calculate computed fields by using the new action Calculate Computed Fields available on the job applications list and within job applications. When they use the Calculate Computed Fields action from the job application list, they can select up to 10 job applications for the action to be performed in real time. If they select more than 10 job applications, the action will be processed in the background and they'll be notified when the action is completed.

Calculate Computed Fields Action

Step 5: Display Computed Fields in Job Application Grid Views

Recruiting users with the Personalize Candidate Job Application Lists privilege can access the Manage Views page available in the View menu and configure their view to display computed fields in job application grid views.

Configuration of Computed Fields View

If the grid view isn't configured to display computed fields, recruiting users can access the values on the Extra Info tab of the job application.

Calculated Computed Fields in the Job Application's Extra Info Tab

Key Resources

• For a complete list of database items that you can use to create fast formulas, refer to the spreadsheet Database Items for Oracle Recruiting Cloud Fast Formulas (MOS ID 2723251.1) on My Oracle Support.

Multilingual Support for Candidate Labels

As an administrator, when you define candidate labels, you can now translate the labels in multiple supported languages. You can use the Translation Editor tool, represented by the earth logo, to translate the labels.

Candidate Labels Translation

With this enhancement, you can use labels in all supported languages. 

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For details, refer to the topic Create Labels to Tag Candidates in the Implementing Recruiting guide available on Oracle Help Center.

Candidate Interviews

Candidate Time Zones in Interview Scheduling

Take note of the improvements to the candidate's interview scheduling experience. Candidate notifications and interview scheduling user interfaces (UIs) now reflect the candidate's time zone to ensure the candidate and interview coordinators are scheduling interviews at the appropriate times.

This enhancement removes any confusion around time zones when scheduling and managing interviews with candidates. When possible, the candidate's time zone is captured and displayed on the scheduling pages. Users creating and managing interviews can define which time zone to be used. When viewing interview details in read-only areas, the time is converted to the viewing user's time zone. 

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The candidate's time zone is displayed in the Preferences section on the candidate details tab.

NOTE: The Preferences section isn't displayed on the job application details tab.

• When scheduling an interview on behalf of a candidate, their time zone is displayed next to the start and end date and time fields and the time picker is defaulted to the candidate's time zone.
• After scheduling an interview, or when viewing a schedule time slot, the Recruiting user will see the time and time zone based on their regional preference setting in HCM.
• External candidates that existed in the system prior to this release will have no value set for their preferred time zone, but their time zone will be updated if they update their profile or apply to another job.

NOTE: If the candidate doesn't have a preferred time zone defined, notifications will use the interview organizer's time zone preference.

• For internal candidates, the time zone defined in their regional preference defined in HCM is used in Recruiting.

Updated Interview Calendar Event Contents

You can provide more complete interview location information to interviewers and candidates in the .ics and Office 365 calendar attachments. Calendar attachments now contain all of the location fields to ensure participants have the interview location information they need. The .ics attachment subject text has also been updated to include the candidate's name.

With these enhancements, interviewers and candidates will have all of the necessary interview location information within their calendar so there's no confusion when joining or attending interviews. 

Steps to Enable

You don't need to do anything to enable this feature.

Job Requisitions

Banners for Job Requisition Approval

You can track how job requisitions are moving through the approval process by viewing banners displayed on the Overview and Details tabs of job requisitions. Job requisition initiators and approvers can also click links on these banners to get more details such as viewing the whole requisition or seeing who is the next approver in line, and to take actions on the requisition such as approving or rejecting the requisition or requesting more information.

Banners and associated functionality vary depending on the user type:

• Initiator: The user who submitted the requisition for approval.
• Approver: The user being asked to approve the requisition.
• Observer: The user who can access the requisition, but isn’t the initiator or an approver.

Banners are displayed when:

• A job requisition is submitted for approval. 
• A job requisition approval is underway. 
• An approver requested more info about the job requisition.
• An approver needs to approve or reject a job requisition.
• The initiator needs to provide more info about the job requisition. 

Banner for Job Requisition Approval in Progress

With this feature, users know where their job requisitions stand in the approval cycle.

Steps to Enable

You don't need to do anything to enable this feature.

Edit Locations of a Job Requisition with Job Applications

You can modify the primary location and the other locations of job requisitions which can no longer be redrafted because they have job applications, prospects, or linked requisitions. For example, you may want to modify posting locations to reach out to candidates in more locations, or maybe you forgot to include a location or included an incorrect one.

Edit the Primary Location and Other Locations of a Job Requisition

If you were granted the proper privileges, you can:

• Add posting locations
• Remove posting locations
• Change existing posting locations

NOTE: Changing the posting locations of a job requisition won’t update other requisition values that are contextualized such as the candidate selection process or prescreening questions. These values may not be aligned with the new posting locations.

This feature is useful to make minor adjustments to the locations selected for a job requisition, to correct any errors made in the initial selection, or to add more locations to broaden the reach of a requisition.

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role section below.

Tips And Considerations

All operations that consider the locations of a job requisition will immediately consider the latest posting locations of the requisition. For example, the requisition will be posted or unposted from contextualized career sites based on the latest posting locations.

Changing the locations of a posted job requisition may cause a temporary mismatch of information until the Maintain Candidates and Job Requisitions for Search scheduled process is run to update the search index. Everything relying on the index will be outdated until the process is run. For example, a candidate looking at jobs on a career site might notice a mismatch between the locations displayed in the job details of a job and the location facets for which this job is returned.

Role And Privileges

A new privilege is available: Update Job Requisition Posting Locations. By default, this privilege is granted to the Recruiting Manager role.

To update a job requisition's primary location and other locations when the requisition can't be redrafted, users must have the new privilege and also the existing privilege Update Job Requisition.

Privilege Name	Privilege Code	Job Role
Update Job Requisition Posting Locations	IRC_UPDATE_JOB_REQUISITION_POSTING_LOCATIONS	Recruiting Manager

Enhanced Job Requisition Security Profile

As a security administrator, you can define job requisition security at the Area of Responsibility (AOR) level for each of the five dimensions of job family, job function, location, organization, and recruiting type. Using this enhancement, you can now select one or more of these dimensions for a specific Responsibility Type such as Recruiting, Payroll Representative, Hiring Representative, and so on. You can also apply these dimensions to any custom responsibility type.

You can also define job requisition security at a team member level, for individual roles such as recruiters, hiring managers, collaborators, or any custom collaborator role. You can also choose whether a data role (to which the job requisition security is applied) can access their subordinates’ requisitions.

Define a Job Requisition Security Profile

You can now define the job requisition security profile from the HR admin page under My Client Groups > Workforce Structures > Job Requisition Security Profiles.

In addition, you can now also define separate permissions for viewing, updating, and deleting job requisitions for different data roles. You can do this by using separate aggregate privileges for each data role:

• ORA_IRC_VIEW_JOB_REQUISITION
• ORA_IRC_UPDATE_JOB_REQUISITION
• ORA_IRC_DELETE_JOB_REQUISITION

For example, if you define a data role with view only permissions, the requisition security profile will define which requisitions the user with that data role can view, but not update or delete. This allows you to assign specific privileges to each team member role. 

To take advantage of these enhancements, you must enable the profile option, ORA_IRC_REQUISITION_UPDATE_DATA_SECURITY_ENABLED, which enables data security for updating and deleting job requisitions. By default, this option is disabled. If you don’t enable it, the subordinate view and team member view remains as before. Updating and deleting job requisitions also remain functional privileges, applying to all requisitions that the user can view.

NOTE: When you enable this option, users who don’t have a data role, and therefore no requisition security profile, will no longer view their job requisitions or those of their subordinates, if any. Therefore, all users who need to view their requisitions or those of their subordinates will need appropriate data roles before you enable this option. The same applies for updating and deleting job requisitions, based on the aggregate privileges and the associated data role. Therefore, enable this option only if you need to remove access based on role, remove access to subordinate job requisitions, or if you have a need to limit who can update or delete visible job requisitions.

Here’s the sequence of steps to assign the necessary security and access privileges to a user and take advantage of this feature:

1. Create a new job role. 
2. Associate the role with the required aggregate security privilege for viewing, updating, or deleting a job requisition.

Assign Privileges to the Job Role

3. Create a new data role, and associate the data role with the job role you created. 
4. Create a new job requisition security profile for the responsibility type and team member roles that you choose. 
5. Assign the newly created job requisition security profile to the data role.

Associate the Data Role with the Job Requisition Security Profile 

6. Assign the data role to a user.
7. Enable the profile option, ORA_IRC_REQUISITION_UPDATE_DATA_SECURITY_ENABLED.

Enable the Profile Option

Once you assign the data role to a user, they can then access job requisitions based on the aggregate privileges defined in the data role and if the user matches the criteria defined in the job requisition security profile.

This feature provides more flexibility and granularity in securing access to job requisitions and allows you to determine who can update job requisitions, even if they're able to view them.

Steps to Enable

Defining a Job Requisition Security Profile

This example shows how to define a security profile for the Recruiting AOR and the roles of Recruiters and All Collaborators. 

1. Go to My Client Groups > Workforce Structures > Job Requisition Security Profiles. 
2. Click Create.
3. Select the Secure by Area of Responsibility check box. 
4. Select Recruiting from the Responsibility Type list. 
5. Select the checkboxes corresponding to the dimensions as per your business needs. For example, Secure by Job Family and Secure by Location. 
6. Select the Secure by Hiring Team Member Type check box. 
7. To allow only recruiters and collaborators to have access to the requisitions, click the Add Row icon and select the Recruiter option. Repeat this step to select All Collaborators from the list. 
8. Select the Access Your Subordinate’s Requisitions check box. This will enable both recruiters and collaborators to access their subordinate’s requisitions. 
9. Click Save and Close.

Enabling the Profile Option 

1. In the Setup and Maintenance work area, search for the task Manage Administrator Profile Values.
2. On the Manage Administrator Profile Values page, search for the profile option ORA_IRC_REQUISITION_UPDATE_DATA_SECURITY_ENABLED. The display name is Requisition Update Data Security Enabled.
3. Update the profile value to Y.
4. Click Save and Close.

Tips And Considerations

Before enabling the ORA_IRC_REQUISITION_UPDATE_DATA_SECURITY_ENABLED profile option, all users should have appropriate data roles or abstract roles with data security defined, as there is no longer hard-coded data access.

Key Resources

For more information on security profiles, data roles, or job roles, refer to the following resources in Oracle Help Center: 

• The Job Security Requisition Details topic in the Recruiting Security chapter of the Implementing Recruiting guide 
• Securing HCM guide

Job Offers

Autocomplete Rules - When and Why Section for Job Offers

You can author autocomplete rules for the fields in the When and Why section of Offer business object for the create offer, edit offer, and copy offer actions. 

Here's a list of fields in the When and Why section and supported rule type in Autocomplete.

Field name	Object defaulting for action Create Offer	Object validation for action Create Offer, Edit Offer, or Copy Offer	Field modification for action Edit Offer
Proposed Worker Type	Yes	Yes	Yes
Proposed Start Date	Yes	Yes	Yes
Proposed Legal Employer	Yes	Yes	Yes
Proposed Action	No	Yes	Yes

Using autocomplete rules for creating, editing, or copying offers simplifies the offer creation process and helps in enhancing overall improvement across recruiting process.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When you write autocomplete rules for offers, use hcmParam EMP_Groovy_OfferMode to conditionally include or exclude specific part of the rule. The hcmParam EMP_Groovy_OfferMode returns the values based on the action being performed.

Refer to the following table for the list of actions and the returned value. 

Offer Action	EMP_Groovy_OfferMode
Create Offer	CreateOffer
Edit Offer	EditOffer
Copy Offer	DuplicateOffer

Key Resources

• For more information about autocomplete rules in the When and Why section for job offers, refer to the Update 22B Oracle Human Resources What's New feature: Autocomplete Support for When and Why Business Object When Creating or Editing a Job Offer.
• For details on autocomplete rules, refer to the guide Configuring and Extending HCM Using Autocomplete Rules available on the Oracle Help Center.

Comments and Attachments About Job Offers

A section called Comments and Attachments is now available in the job application’s Offer tab so that Offer Team members can provide free-text comments and add attachments while drafting or editing job offers. These are visible to internal users and approvers, but not to candidates.

Comments and Attachments Section in the Offer

The Offer Letter also has a new section called Candidate-facing Documents where you can add any offer attachments to be displayed to candidates.

Candidate-facing Documents Section in the Offer Letter

With this feature, Offer Team members can provide a large amount of text about the offer and add attachments.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The Comment field used in the initiate offer flow when a hiring manager wants to provide instructions to the recruiter who will complete the offer has been renamed Notes to avoid confusion with the new Offer Comments field.

Prevent Redrafting Completed Offers

You can prevent old completed job offers from being redrafted and from participating in other processes across the suite.

Two new settings are available in the Setup and Maintenance work area:

• After Reaching the Final Successful State (HR – Processed): Use this setting to indicate how many days is appropriate to allow recruiting users to redraft job offers that have reached the final status HR – Processed. Default value is 90 days.

• After Reaching Any Final Unsuccessful State (Rejected by Employer or Withdrawn by Candidate) in the Offer Phase or Any Later Phase: Use this setting to indicate how many days is appropriate to allow recruiting users to redraft job offers that have reached the inactive states Rejected by Employer or Withdrawn by Candidate. Default value is 90 days.

This feature allows you to redraft job offers for a specific amount of time. 

Steps to Enable

To configure the new settings:

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Enterprise Recruiting and Candidate Experience Information
2. In the Prevent Redrafting Offers section, configure the settings by indicating the number of days in the field. Don’t leave the field blank as this would mean that there is no end date for offers.

Tips And Considerations

The Perform Recruiting Candidate Selection Process Offer Actions scheduled process (previously called Complete the Candidate Move to HR) must be scheduled every 15 minutes.

Use of Terminate Offer Work Relationship Action Code for Job Offers

You can take advantage of the action code Terminate Offer Work Relationship (ORA_PER_EMPL_TERMINATE_OFFER) assigned for terminated offers to exclude offer terminations when configuring your journey and checklist templates for termination.

With this enhancement, journeys and checklists can be configured to exclude tasks for offers with terminated work relationship.

Steps to Enable

You don't need to do anything to enable this feature.

Agency Hiring

Agency Support for Role Category and User Name

Select a role category when creating agents instead of using the default category.

Defining a user name pattern such as lastname.firstname supports single sign-on (SSO) and consistency across users and agents.

Steps to Enable

As a security admin or implementer:

1. Open the security console.
2. Create a new User Category to be used by agents.
3. Define the User Name Generation pattern you want to use.
4. Create a role for the agent.

As an admin or implementer:

1. In the Setup and Maintenance area go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Recruiting and Candidate Experience Management
• Task: Enterprise Recruiting and Candidate Experience Information

Agent User Category and Role

2. Select an Agent User Category.
3. Select an Agent Role.

As a recruiter:

1. In the Setup and Maintenance area go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Source Candidates
• Task: Recruiting Agencies

2. Add an agent and complete the fields on the page.

When you view the agent's basic profile, you'll notice that the username for the agent uses the pattern you selected and is read-only.

Automated Hiring Team and Agent Notifications

You can send notifications automatically to members of the job requisition and job offer hiring teams as well as to recruiting agents as job applications are moved through the candidate selection process. When notifications are sent to members of the hiring team, they appear in the Interactions tab of job applications.

Automated Hiring Team Notification Displayed in the Job Application's Interactions Tab

With this feature, members of the hiring team and recruiting agents are kept informed as candidates are progressed through the candidate selection process to ensure the necessary actions are taking place and everyone is up to date with the status of the job application.

Steps to Enable

New notifications are available in the Recruiting Content Library. You can personalize them as needed:

• Automated Hiring Team Notification
• Automated Agent Notification

When you configure a candidate selection process, you can use the Send Notification action to automatically send notifications to members of the job requisition and job offer hiring teams as well as to recruiting agents as job applications are moved through the candidate selection process. You can use the Send Notification action when a job application enters or exits a phase or is moved to a specific state within a phase. For recruiting agent notifications, you can set a delay so that the notification is sent at a specified time after the job application has been moved.

Configuration of the Send Notification Action in a Candidate Selection Process

Tips And Considerations

Notifications sent to recruiting agents are not yet logged in the job application's Interactions tab.

HCM Extracts

Extract Large Objects Using HCM Extracts

You can now extract Character Large Object (CLOB) data from large objects such as Requisition, Requisition Template, and Offers using the new Large Object Extract definition type provided by HCM Extracts.

These user entities are now supported as part of the new definition type:

• Extract Job Offer - Large Object (IRC_JOB_OFFER_LRG_OBJ_UE)
• Extract Job Requisition - Large Object (IRC_JOB_REQUISITION_LRG_OBJ_UE)
• Extract Job Requisition Template - Large Object (IRC_JOB_REQUISITION_TEMPL_LRG_OBJ_UE)

NOTE: These user entities have only CLOB data. Therefore, they can’t be combined with other user entities in the same extract definition.

Using this feature, you can now easily extract CLOB data from large objects.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more details on HCM Extracts, refer to the HCM Extracts guide in the Oracle Help Center.

HCM Data Loader

Create Agents for an Existing Agency Using HCM Data Loader

You can use HCM Data Loader to create multiple agents for an existing agency. You can also do these:

• Update agents

• Activate or inactivate agents

• Delete location or job family from an agent

• Soft delete agents

NOTE: When you create an agent, you need to provide at least one location. You can’t delete all the locations from an agent. It needs to have at least one location.

This feature provides an alternative option to add multiple agents, without having to do it individually from the user interface.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For details on how to load data using HCM Data Loader, refer to the HCM Data Loader guide in the Oracle Help Center.

Transactional Business Intelligence for Recruiting

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Additional Candidate Preferences in Reporting

You can create reports using these new fields that were added to the Recruiting Real Time subject area, in the Candidate Preferences dimension:

• Preferred Organization Name
• Preferred Job Name
• Favored Job Requisition Number
• Favored Job Requisition Title

The same fields were added to the Recruiting - Opportunity Marketplace Real Time subject area, in the Seeker Preferences dimension.

With this enhancement, you can report on all candidate preferences.

Steps to Enable

You don't need to do anything to enable this feature.

Additional Offer Fields in Job Offer Dimension

You can create detailed offer reports using these new offer fields available in the Recruiting Real Time subject area.

Basic Information:

• Bypass Offer Lifecycle Indicator
• Offer Letter Template Name
• Offer Letter Template ID
• Offer Merged Indicator
• Parent Offer ID
• Parent Offer Name
• Post Processing Status Name
• Start Date Changed Indicator
• Offer Created from a Copy
• Object Status
• Initial Draft Offer Date

With these new values, you will have more details in offer reports, such as the source of the offer, if the offer was created from a copy, if the lifecycle was bypassed.

Steps to Enable

You don't need to do anything to enable this feature.

Multiple Offer Support in Recruiting Subject Areas

With the introduction of the feature allowing to merge candidate duplicates after a job offer, there might be duplicate offers on some job applications after deleting and recreating a new job offer. You can now use the new Object Status field in the Job Offer - Basic info to keep only active offers in your reports and not have the original deleted offers.

Also, a new metric Number of Active Job Offer is available in the Facts - Job Offer folder.

With this enhancement, you can better report on the number of offers by removing duplicate offers from merged candidates.

Steps to Enable

You don't need to do anything to enable this feature.

Candidate Profile Information Added to the Recruiting Events Subject Area

You can create reports using candidate or job application profile values directly from the Recruiting - Recruiting Events Real Time subject area without having to join the Recruiting - Recruiting Real Time subject area.

These dimensions have been added to the Recruiting - Recruiting Events Real Time subject area:

Candidate

• Certification
• Degree
• Previous Employment
• Work Requirements
• Languages

Job Application

• Certification
• Degree
• Previous Employment
• Work Requirements
• Languages

With this enhancement, you no longer need to join two subject areas when including profile content into a report created from the Recruiting Events Real Time subject area. Building reports is easier and quicker, and reports run faster.

Steps to Enable

You don't need to do anything to enable this feature.

IMPORTANT Actions and Considerations for Recruiting

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
	Nothing at this time.

_________________________

RECRUITING PAGES IN TRANSACTION DESIGN STUDIO

Rename actions in Transaction Design Studio to personalize Recruiting pages. The prefix Recruiting was added to recruiting actions to easily identify and select the pages.

_________________________

KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for Recruiting

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate the Controlled Availability programs!

Product	Feature Name	Feature Description	Type of Customer Needed to Test	How to Sign Up	Controlled Availability Release	Is the Program Still Open?
Recruiting	Job Application Filters on Oracle Search	Search the job application list with enhanced filtering capabilities like the new skills and languages filters using Oracle Search. Oracle Search is a dedicated search platform for Oracle Cloud that provides a faster search experience.	Customers must be: Live with HCM Be on the Oracle Search Controlled Availability Program. See the Human Resources What's New for details.	You will need to log a Service Request (SR) in My Oracle Support to request to be part of this program and be approved. Please tag the SR with "OR-JAFilters"	21C	Yes
Recruiting	Advanced Job Application List Filters	Perform more complex, targeted searches on the job application list with advanced filtering capabilities. Users can now select multiple job application questions/answers and skills to find the right candidates faster. Advanced filters requires uptake of job application filters on Oracle Search, a controlled availability feature in 21C.	Customers must be on the following Controlled Availability Programs: Oracle Search Job Application List Filters on Oracle Search (above)	You will need to log a Service Request (SR) in My Oracle Support to request to be part of this program and be approved. Please tag the SR with "OR-JAFilters"	21D	Yes