This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
| Date | Module | Feature | Notes |
|---|---|---|---|
| 01 SEP 2023 | Created initial document. |
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Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
| Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
|||||
|---|---|---|---|---|---|---|
| Feature |
Report |
UI or |
UI or |
|
||
Event Configuration and Monitoring
This feature lets you view system events used by the Student Management events framework. You can also view the subscribers to the events, and add subscribers to existing events. Event Metrics also lets you monitor statuses and other information for events and their associated subscribers.
Having a granular view into the system events used in Student Management lets you track which events are being used and when they're used. You can also add subscribers to events if you want additional notifications sent when events fire. Additionally, Event Metrics gives you details about event instances and lets you see which subscribers are successfully or unsuccessfully notified when an event fires. For example, you can see which subscribers are notified when a student is added, or when a task is assigned. This helps you determine why recipients receive or don't receive communications when an event occurs.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
The events and subscribers you can see today are defined in the Student Cloud application and cannot be modified by users. These are indicated by a lock symbol. However, you can add existing subscribers to an event.
System Events
Metrics for events and subscribers are shown using charts and tabular data. By adjusting filters, you can specify reporting time frames, and the event or subscriber statuses you want to see. For example, you can view published events over the past week, and which subscribers were successfully notified. You can drill down on individual events or subscribers to see details about them.
Event Metrics
Biographical Information for Person Profiles
Define a person's ethnicity and gender expression as part of the biographical information on their profile.
Biographical Information Page
Users can click the question mark icon to get help for specific fields.
Like Gender Identity and Preferred Pronouns fields, users can select Not listed for Gender Expression, Ethnicity, and Race fields, and enter their own values.
The feature provides the benefit of providing help to users when they enter biographical information, and the ability to enter ethnicity and gender expression data.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
To add or edit the list of values for gender expression and ethnicity fields:
- Access the Manage Student Management Lookups page. From Student Central, click Search and search for Manage Student Management Lookups.
- Add or edit lookup code meanings for these lookup types:
- ORA_HEY_GENDER_EXPRESSION
- ORA_HEY_DECLARED_ETHNICITY
Contact Information for Person Profiles
Define a preferred contact for person profiles. Additionally, users can assign a specific email and phone type, such as home or office, for person contacts.
The feature provides improved flexibility and user experience for academic institutions to collect person contact information in a way that meets their business needs. Different contact types include a person's name, phone, address, email, and social network.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
To add or edit the list of values for the contact information fields:
- Access the Manage Student Management Lookups page.
- Add or edit lookup code meanings for these lookup types:
- ORA_HEY_NAME_TYPE (for person name type)
- HZ_INSTANT_MESSENGER_TYPE (for person social network type)
- CONTACT_POINT_PURPOSE (for person email and phone types)
- PARTY_SITE_USE_CODE (for person address type)
Missing Person Contacts for Person Profiles
Assign missing person contacts to a person's profile. Security administrators can also control which users can access this feature by using security privileges.
Missing Person Contacts Section on the Emergency Contacts Page
Like emergency contacts, you can add two email addresses and phone numbers of missing person contacts.
With this new feature, academic institutions can now collect specific emergency contacts for use in situations involving a missing person.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Academic institutions can enable or disable this feature using the ORA_HEY_MISSING_PERSON_CONTACT_ENABLED profile option.
To add or edit the list of values for the missing person contact information fields:
- Access the Manage Student Management Lookups page.
- Add or edit lookup code meanings for these lookup types:
- ORA_HEY_EMERGENCY_CONTACT_TYPE (for relationship type)
- CONTACT_POINT_PURPOSE (for email and phone types)
Access Requirements
You need the Manage All Missing Person Contacts (HEY_MANAGE_ALL_MISSING_PERSON_CONTACTS_PRIV) privilege to use this feature. For only view access, you need the View All Missing Person Contacts (HEY_VIEW_ALL_MISSING_PERSON_CONTACTS_PRIV) privilege.
National ID Enhancements for Person Profiles
Define the issue date, expiration date, issuing authority, and other notes when adding a national ID to a person's profile. Mask national ID information to prevent display of sensitive information.
National Identifiers Page
This feature allows users to include more comprehensive information about their national ID data and to follow security best practices.
Steps to Enable
You don't need to do anything to enable this feature.
Oracle Fusion Cloud Student Management delivers new pages, page elements, and page permissions assigned to the predefined job roles in each release.
Here are the newly added pages, page elements, and page permissions for the mentioned predefined job roles.
| Page Name | New/Existing/ Hidden | Page Elements | New/ Existing | Page Permission | New/ Existing | Predefined Job Roles |
|---|---|---|---|---|---|---|
| Event Management |
New | NA |
NA | View |
New | Higher Education Application Administrator and Student |
| Event Management |
New |
Event Details |
New |
View, Create, Update, and Delete |
New |
Higher Education Application Administrator |
| Event Management |
New |
Event Metrics |
New |
View | New |
Higher Education Application Administrator |
| Event Management |
New |
Event Subscriber Details |
New |
View, Create, Update, and Delete |
New |
Higher Education Application Administrator |
| My Profile |
Existing |
Manage National Identifiers |
New | Manage |
New | Higher Education Application Administrator |
| Person Profile Management |
Existing |
Missing Person Contact |
New | View and Manage | New | Higher Education Application Administrator |
| Monitor Events |
Hidden | NA | NA | NA | NA | Higher Education Application Administrator, Registrar, Student Services Manager, Admissions Manager, and Admissions Coordinator |
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
If you created user-defined roles and assigned page access to them using the Manage Application Access task in the Setup and Maintenance work area, you must review your user-defined roles to see if you need to assign them access to the new pages, page elements, and page permissions.
Application List View and Search Enhancements
View applications in a new browser tab or window to retain your advanced search results in the original window. You can also open applications in the same browser tab and see your advanced search criteria and corresponding search results preserved when returning to the application search page.
As an administrator, you can now open an application in a new window or tab using the browser menu. Oracle Student Management Cloud now preserves the application list and any search criteria on the original browser tab.
Also, when you navigate back to the application list page in the same tab or session, it shows the latest advanced search criteria you built and the search results populating in the list below.
Here are some of the advantages that you get.
- You don’t need to re-enter the advanced search criteria every time. As a result, you save time searching for specific applications.
- The ability to browse a specific list of applications enhances the usability of the application list and advanced search functions.
View Application List
Steps to Enable
You don't need to do anything to enable this feature.
Course Configuration Enhancements
Give more meaningful names and descriptions to course requisite groups.
You can now edit the group name and add a group description for a course requisite group.
Edit Group Details
This editing feature is also available for course section requisite groups.
Steps to Enable
You don't need to do anything to enable this feature.