Update 19C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Feature	Notes
27 MAR 2020	Time and Labor/Redesigned User Experience: Time Card Entry Owner and Source Enhancement	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: Time Change Requests Introduction	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: Change Audit for Redesigned Time Cards Enhancements	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: Time Cards for Manager Self-Service Pages Enhancements	Updated document. Revised feature information.
25 OCT 2019	Time and Labor: Time Card Entry Owner and Source Enhancement	Updated document. Revised feature information.
30 AUG 2019	Absence Management: Time and Absences Landing Page Introduction	Updated document. Revised feature information.
30 AUG 2019	Time and Labor: Time and Absences Landing Page Introduction	Updated document. Revised feature information.
28 JUN 2019	Time and Labor/Redesigned User Experience: Recalculation for Retroactive Change Enhancements	Updated document. Delivered feature in update 19C.
07 JUN 2019		Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (19A, 19B, 19C, and 19D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

• HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
• Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

• Talent Management Cloud (All Talent applications)
• Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
• Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

• Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

Time and Absences Landing Page Introduction

The tasks related to Time, Scheduling, and Absences were combined into a single landing page for the responsive and classic pages. This helps employees manage their time reporting, schedule, and absence reporting all in one place. 

Time and Absences Icon Under Me Tab for Responsive Pages

Time and Absences Responsive Landing Page

Time and Absences Icon Under Me Tab for Classic Pages

Watch a Demo

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role section below.

Key Resources

Watch Time and Absences Landing Page Introduction Readiness Training

Role Information

A new privilege Access My Time and Absences - HWM_ACCESS_MY_TIME_AND_ABSENCES has been granted to the Employee and Contingent Worker abstract roles. If you’re using the predefined roles, no action is required. But if you're using custom roles, you need to add this aggregate privilege to your custom role to enable this feature.

NOTE: If you don't find the new privilege in the list while granting it to your custom role, run the Import User and Role Application Security Data process and try again.

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (document 2023523.1) for instructions on implementing new features in existing roles.

The following table shows the role and the aggregate privilege that it inherits:

Aggregated Privilege Name	Job or Abstract Role
Access My Time and Absences HWM_ACCESS_MY_TIME_AND_ABSENCES	Employee Contingent Worker

Elective and Year End Disbursements Enhancements

Elective disbursements integrates benefits election with absences so that participants can sell all or part of their accrual balance. You can automate the process of validating and updating elective disbursements at the time of payment. This can include updates to the number of elected units paid out and the payment percentage. Additionally, you can define the payment percentage for year-end disbursements of an absence plan to be automatically processed by payroll for payment. 

You can define the payment percentage for elective and year end disbursements on the Create Absence Plan page, Entries and Balances tab.

Payment Percentage for Elective Disbursements and Year End Disbursements

Steps to Enable

You don't need to do anything to enable this feature.

Absence Redesigned User Experience

Improved Self-Service Absence Pages

You can now enter absences for a range of dates using the enhanced Add Absence page. The start and end times and duration are automatically derived from the employee’s schedule.

In addition, you can: 

• Override daily durations
• Enter partial day absences
• Enter absences for nonworking days, such as a public holiday.

Override Daily Duration

You can enable workers to modify the defined daily duration to more than the scheduled working hours for the day, when scheduling an absence. To use this option, make sure you enable the Override daily duration option on the Create Absence Type page, Display Features tab.

Override the Daily Duration When Entering an Absence

Absence Details of a Submitted Absence Entry with Modified Daily Duration

Enter Partial Day Absences

You can enter partial day absences, such as a half day absence using the enhanced absence entry pages. To schedule a partial day, you need to enable the Partial Day Rule on the Create Absence Type page.

Scheduled Absence Showing Half Day Absences

Enter Absences for Nonworking Days

You can enter absences for nonworking days, such as a public holiday. To use this option, make sure you enable the Schedule nonworking days option on the Create Absence Type page, Display Features tab.

Scheduled Absence on a Nonworking Day

Enhancements to Existing Absences Page

You can also view absences that can no longer be edited or deleted, using a redesigned read-only absence detail page. In this example, Meg can only edit her vacation time. Her sick absences must be entered by her manager and the sick absence is displayed to her in a read-only page.

Existing Absences Page Displaying Sick Absence Without the Edit Icon

Read-Only Page for the Sick Absence

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. Click to add a new Profile Value.
4. Select the Level as Site.
5. Enter a Y in the Profile Value field.
6. Click Save and Close.

Tips And Considerations

Features to be supported in the future are:

• Repeating or recurring absence entry
• Entry of supplemental details for illness or injury, childbirth and placement patterns
• Team calendar
• Qualification plan balances or entitlements views
• Plan balance drill down for absence transaction details
• Responsive absence entry for an administrator
• Responsive administrator balance view or responsive management of absences by an administrator
• Donations or self-service disbursements

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

• HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

• Chapter 3, Page Modification in the Oracle Applications Cloud: Configuring and Extending Applications guide.
• The Developer Relations Page Composer Oracle YouTube channel.

View Absence Type Balance and Projected Balance

You can now view the current balance when you select an absence type on the Add Absence page. Additionally, once you enter the absence start and end dates, you can click Calculate in the Projected Balance field to view the balance you will be left with as of the absence end date. 

View Current Balance and Projected Balance for an Absence Type

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. Click to add a new Profile Value.
4. Select the Level as Site.
5. Enter a Y in the Profile Value field.
6. Click Save and Close.

Tips And Considerations

Features to be supported in the future are:

• Repeating or recurring absence entry
• Entry of supplemental details for illness or injury, childbirth and placement patterns
• Team calendar
• Qualification plan balances or entitlements views
• Plan balance drill down for absence transaction details
• Responsive absence entry for an administrator
• Responsive administrator balance view or responsive management of absences by an administrator
• Donations or self-service disbursements

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

• HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

• Chapter 3, Page Modification in the Oracle Applications Cloud: Configuring and Extending Applications guide.
• The Developer Relations Page Composer Oracle YouTube channel.

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Time and Absences Landing Page Introduction

The tasks related to Time, Scheduling, and Absences were combined into a single landing page for the responsive and classic pages. This helps employees manage their time reporting, schedule, and absence reporting all in one place.  

Time and Absences Icon Under Me Tab for Responsive Pages

Time and Absences Landing Page for Responsive Pages

Time and Absences Icon Under Me Tab for Classic Pages

Watch a Demo

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role section below.

Key Resources

Watch Time and Absences Landing Page Introduction Readiness Training

Role Information

A new privilege Access My Time and Absences - HWM_ACCESS_MY_TIME_AND_ABSENCES was granted to the predefined Employee and Contingent Worker abstract roles. If you’re using the predefined roles, no action is required. But if you're using custom roles, you need to add this aggregate privilege to your custom role to enable this feature.

NOTE: If you don't find the new privilege in the list while granting it to your custom role, run the Import User and Role Application Security Data process and try again.

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (Document ID 2023523.1) for instructions on implementing new features in existing roles.

The following table shows the role and the aggregate privilege that it inherits:

Aggregated Privilege Name	Job or Abstract Role
Access My Time and Absences HWM_ACCESS_MY_TIME_AND_ABSENCES	Employee Contingent Worker

Generate Time Cards from Time Collection Devices Process Enhancements

Now, when you generate time cards from time collection devices, you can have the process apply only time device rules. In this case, the process ignores any calculation, entry, and submission rules associated with the affected employees. And, as a result, the process runs faster. 

Process Details Page Showing the New Option to Apply Only Time Device Rules

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When anyone saves or submits a time card, associated entry and calculation rules start running.

Unapproved Time Card Transfer Enhancement

You can control who can use the Prepare Unapproved Time Entries for Payroll Transfer process with the new Prepare Unapproved Time Entries for Payroll Transfer privilege. 

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role Information section below.

Role Information

A new function security privilege provides access to the Prepare Unapproved Time Entries for Payroll Transfer process. This table identifies the function security privilege and the predefined job role to which it's granted.

Function Security Privilege	Job Role
Prepare Unapproved Time Entries for Payroll Transfer HWM_PREPARE_UNAPPROVED_TIME_ENTRIES_FOR_PAYROLL_TRANSFER_PRIV	Time and Labor Administrator ORA_HXT_TIME_AND_ LABOR_ADMINISTRATOR_ JOB

If you’re using the predefined Time and Labor Administrator job role, then no action is necessary. If you’re using a custom version of the Time and Labor Administrator job role, then you must add the new privilege to your custom role to give access to the Prepare Unapproved Time Entries for Payroll Transfer process.

For information about adding new roles and privileges to custom roles, see the Release 13 Security Upgrade Guide on My Oracle Support (Document ID 2023523.1)

Time and Labor Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Time Card Entry Owner and Source Enhancement

You can configure the Time Review Layout to show the entry source and owner for reported and calculated entries. Originally, reported and calculated times would overwrite the inherited reported entry owner and source. Now, reported time is not overwritten. When you configure time calculation rules, you can also specify whether the calculated time should change or keep the owner and entry source from the reported time.  

Example 1: An employee badges in at the start of the work day and badges out at the end. Their manager manually reduced the reported time. The original source doesn't change because it's a manual change.

Reported					Calculated
Start Time	End Time	Quantity	Payroll Time Type	Original Source	Start Time	End Time	Quantity	Payroll Time Time	Original Source
8:00a	5:00p	9h	Regular	TCD	8:00a	4:00p	8	Regular	TCD

Example 2: An employee badges in at the start of the work day and badges out at the end. A time calculation rule reduces the regular time to account for the 1h, unpaid meal break. Another rule converts the remaining 2h of regular time to overtime. Both rules are configured to keep the original source.

Reported					Calculated
Start Time	End Time	Quantity	Payroll Time Type	Original Source	Start Time	End Time	Quantity	Payroll Time Time	Original Source
8:00a	7:00p	11h	Regular	TCD	8:00a	5:00p	8	Regular	TCD
					5:00p	7:00p	2	Overtime	TCD

Example 3: An employee badges in at the start of the work day and badges out at the end. A time calculation rule reduces the regular time to account for the 1h, unpaid meal break. Another rule converts the remaining 2h of regular time to overtime. Both rules are configured to keep the original source. A third rule adds 1h of premium time. This rule is configured to overwrite the original source to show that the entry is a result of a calculation.

Reported					Calculated
Start Time	End Time	Quantity	Payroll Time Type	Original Source	Start Time	End Time	Quantity	Payroll Time Time	Original Source
8:00a	7:00p	11h	Regular	TCD	8:00a	5:00p	8	Regular	TCD
					5:00p	7:00p	2	Overtime	TCD
							1	Premium	Calculated Entry

Steps to Enable

To enable these additions on the responsive time card pages, you must enable the following profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

You configure the responsive UI layout to show the owner and time entry source.

1. In the Workforce Deployment offering, Time and Labor functional area, click the Manage Time Layout Sets task.
2. On the Manage Layout Sets page, select the existing layout set you want to update or create a set.
3. On the Generate Layout Set page, specify to include the Responsive UI layout.

4. On the create or edit layout set page, in the Responsive UI Layout row, click the Configure Layout icon.

5. From the Configure Responsive UI Layout page, make your edits in the Other Fields sections of the Reported Time and Calculated Time tabs.

Tips And Considerations

You can’t add the entry source and owner attributes to existing rule templates that were used to create rules. But, you can create additional rule templates and rules that do by completing these steps.

1. Check your existing rule to see what template it was created with.
2. Duplicate the original template.
3. On the Outputs page of the new template, add Owner, Internal Source, or both as user-defined rows in th relevant output groups.
4. Create the rule again, this time using the new template and specifying whether to change or keep the appropriate output.

Time Change Requests Introduction

Better support your time and labor policies by enabling people who use responsive time cards and Web Clock, to request changes to their time instead of directly editing their time cards. 

Request Change Button in the Daily Time Events Section of Web Clock

People can change, add, or delete their time and corresponding attributes. When they submit a change request, the time card is updated immediately without approval.

Request Change Page with a Time Entry Ready to Edit

Request Change Page

Steps to Enable

To enable change requests, you must enable the following profile option after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Complete these steps in the Time Management work area:

1. On the Tasks panel tab, click Manage Layout Sets.
2. On the Manage Layout sets page, edit an existing set or create a new set.
3. On the Generate Layout Set page, make sure that either or both of these additional layouts are selected, depending on how your employees are reporting time: Responsive UI and Web Clock.
4. Update the existing layout set or generate a new set.
5. Complete these steps to configure the time entries employees can request changes for.
   1. On the Define Layout Set page, in the Responsive UI Layout row, click the Configure Layout icon.
   2. On the Configure Responsive UI Layout page, click Edit Layout.
   3. On the Edit Layout dialog box, Reported Time tab, configure the the time card fields that employees can edit with change request.
   4. In the Time Entry Properties section, enable editing of hours and time with change request.
   5. Save your edits and close the dialog box.

Configure Change Request for Time Entries on the Responsive UI Layout

6. Complete these steps to configure the time events employees can request changes for.

   1. On the Define Layout Set page, in the Web Clock Layout row, click the Configure Layout icon.
   2. On the Configure Web Clock Layout page, click Edit Layout.
   3. On the Edit Layout dialog box, Web Clock Properties page, enable editing of hours and time with change request.

Enable Employees to Request Changes to Their Clock Time

7. On the Time Card Fields page, configure the time card fields that employees can edit with change request.

Configure the Time Fields Employees Can Request Changes For

8. Save your edits and close the dialog box.

Change Audit for Redesigned Time Cards Enhancements

You can configure time processing profiles to enable change audit from the first manual change to the time card, after the first submission for approval, or after the first approval. You can also prompt the person making changes to select the reason for their change. Now, the change audit configuration on the time processing profile also applies to responsive time cards. 

Steps to Enable

To enable chang audit for responsive time cards, you must enable the following profile option after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Configure the Time Processing Profile

1. In the Workforce Deployment offering, Time and Labor functional area, click the Manage Worker Time Processing Profiles task.
2. In the Change Audit Options section, enable change audit and specify when it should start.
3. Optionally require change audit reasons.

Include the Responsive UI Layout in the layout set

1. In the Workforce Deployment offering, Time and Labor functional area, click the Manage Time Layout Sets task.
2. On the Manage Layout Sets page, select the existing layout set you want to update or create a set.
3. On the Generate Layout Set page, specify to include the Responsive UI layout.

4. On the create or edit layout set page, in the Responsive UI Layout row, click the Configure Layout icon.

5. Configure the responsive UI layouts to meet your polices.

Team Schedule for Manager Self-Service Pages Enhancement

As a line manager, you can now add, edit, and publish team schedules for your direct reports and delegated reports as well as your entire organization. When you make changes to the schedule, a warning message appears at the top of the page to remind you to publish the changes. The message shows for each day of the week containing the changes, even if you made changes to only one day. The Display filter also affects when the message shows. For example, you changed a shift for an indirect report, so you see the warning message. You change your Display filter to show only my direct reports and the warning message no longer shows. You change your Display filter again, to show all of your reports, and you see the warning message again because your indirect report is include. 

Line Manager's Team Schedule

Line Manager's Team Schedule with the Display Filter Showing

If you can only see published schedules, your Type filters won't include Planned Schedules.

You can add shifts to the planned schedule. Your Display filter on the team schedule page determines the people you see in the Employee choice list. For example, if your currently displaying only you're direct reports, their names make up the choice list.

Add Shift Page Opened by a Line Manager from Their Team Schedules

You can reassign a shift to another employee by editing the shift and selecting a different employee.

Edit Shift Page Opened by a Line Manager from Their Team Schedule

If you're reviewing the published schedule, you can read the details of a person's shift, but you can't edit or delete it.

Read-Only Shift Page Opened by a Line Manager from Their Team Schedule

Steps to Enable

In order to enable the new Personal Information pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_MANAGER_SCHEDULES_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. Click to add a new Profile Value.
4. Select the Level as Site.
5. Enter a Y in the Profile Value field.
6. Click Save and Close.

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role Information section below.

Watch a Demo

Tips And Considerations

Relevant page headers show the employee's name. You can personalize these responsive pages to also include the corresponding person number.

Key Resources

Watch Team Schedule for Manager Self-Service Pages Enhancement Readiness Training

For more information about personalizing responsive pages, see HCM Responsive User Experience Setup Information- (Document ID 2399671.1)

Role Information

Line managers need to have the Manage Team Schedule privilege to edit schedules. A new function security privilege lets people edit schedules. This table identifies the function security privilege and the predefined job role to which it's granted.

Function Security Privilege	Job Role
Manage Team Schedule HTS_MANAGE_TEAM_SCHEDULE	Line Manager ORA_PER_LINE_MANAGER

If you're using the predefined Line Manager job role, then no action is necessary. If you're using a custom version of the Line Manager job role, then you must add the new privilege to your custom role to edit schedules. For information about adding new roles and privileges to custom roles, see the Release 13 Security Upgrade Guide on My Oracle Support (Document ID 2023523.1)

HCM Experience Design Studio for Time and Labor Introduction

You can configure the fields to show and hide, for display only, on time cards and team schedules. This way, you can show frequently used fields and hide the fields people don't use as much.  

Steps to Enable

These are the basic details parameters you can configure for all time and schedule actions in the HCM Design Studio:

Attribute	Default Value
Role	All
Business Unit	Al
Legal Employer	All

These are the read-only fields you can configure on team time cards screen after you select the Time Cards action and Team Time Cards region.

Attribute	Visible by Default
Person Number	Y
Total Hours	Y
Scheduled Hours	Y
Absence Hours	Y
Submission Date	Y
Manager	Y
Job	N
Location	N
Position	N
Department	N

These are the read-only fields you can configure on existing time cards after you select the Time Cards action and Worker Time Cards region.

Attribute	Visible by Default
Status	Y
Total Hours	Y
Absence Hours	Y

This is the field you can configure on time cards after you select the Time Cards action and Worker Time Cards region.

Attribute	Visible by Default
Overtime Period	N

These are the read-only fields you can configure on the worker team schedule after you select the Worker Team Schedule action and Team Schedule region.

Attribute	Visible by Default
Person Number	N
Assignment Number	N
Job	Y
Scheduled Work	N
Manager	N
Location	N
Position	N
Department	N
Full Time or Part Time	N
Length of service	N
Hire date	N
Worker Type	N

These are the read-only fields you can configure for the shift info accessible from the worker team schedule after you select the Worker Team Schedule action and Info region.

Attribute	Visible by Default	Comments
Code	N
Employee	Y
Name	Y
Type	N
Earned Date	N	We recommend that you display this field if you have workers who work overnight. With this field, you can see the day that the shift is referring to. Also, if line managers create shifts with fixed start and end times in the shift properties, they use the earned date to move the shift from one day to another.
Start Date and Time	Conditionally	Displayed for time shift.
End Date and Time	Conditionally	Displayed for time shift.
Time Worked	Y
Duration	Conditionally	Displayed for elapsed shift.
Time Not Worked	Y
Entry Source	N
Owner	N
Lasted Updated Date	N
Publish Date	N
Time Attributes	N

These are the read-only fields you can configure on the manager team schedule after you select the Manager Team Schedule action and Team Schedule region.

Attribute	Visible by Default
Person Number	N
Assignment Number	N
Job	Y
Scheduled Work	Y
Manager	N
Location	N
Position	N
Department	N
Full Time or Part Time	N
Length of service	N
Hire date	N
Worker Type	N

These are the read-only fields you can configure for the shift info accessible from the manager team schedule after you select the Manager Team Schedule action and Info region.

Attribute	Visible by Default	Comments
Code	N
Employee	Y
Name	Y
Type	N
Earned Date	N	We recommend that you display this field if you have workers who work overnight. With this field, you can see the day that the shift is referring to. Also, if line managers create shifts with fixed start and end times in the shift properties, they use the earned date to move the shift from one day to another.
Start Date and Time	Conditionally	Displayed for time shift.
End Date and Time	Conditionally	Displayed for time shift.
Time Worked	Y
Duration	Conditionally	Displayed for elapsed shift.
Time Not Worked	Y
Entry Source	N
Owner	N
Lasted Updated Date	N
Publish Date	N
Time Attributes	N

Time Cards for Manager Self-Service Pages Enhancements

You can now filter the time cards on your Team Time Cards page to show the time cards for your delegated reports. 

Team Time Cards Page Showing the Display Filter Where You Can Select Delegated Reports

You can also personalize the responsive time card pages to show the person number with their name, to uniquely identify employees in your organization who have the same name.

Time Card Page Header Showing the Person Number for Anita Benson

On responsive time cards, you can now expedite to payroll a time card from the current time card period, or a prior period, that needs to be reprocessed. You can also override the payment method and check printer.

Payroll Details Section on Current and Prior Time Cards, in Case You Need to Expedite Reprocessing

Steps to Enable

To enable these self-service pages, you must enable the following profile option after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracl Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Key Resources

For more information about personalizing responsive pages, see HCM Responsive User Experience Setup Information (Document ID 2399671.1)

Recalculation for Retroactive Change Enhancements

You use the Resubmit Time Cards process to identify and resubmit time cards when a retroactive HR change or a Time and Labor setup change happens. Such changes can also change the layout set, time card period, or both associated with the employee. The process was enhanced to automatically apply the new setup to the affected time cards. 

Summary of Cindy Blair's Time Card Before Resubmission

Partial Time Card for May 6 - May 12, 2019, with Job and Payroll Time Type Fields

Cindy Blair has a time entry layout with Job and Payroll Time Type fields. Because of a retroactive change starting on May 6, 2019, she was assigned a new layout set to use starting on that date. The Resubmit Time Cards process ran after the HR change and identified that the new layout set applies to Cindy's existing time card. As part of the resubmission, the process applied the new time entry layout to the existing time card data.

Summary of Cindy Blair's Time Card After Resubmission, Due to a Retroactive Change

Partial Time Card for May 6 - May 12, 2019, with the New Time Entry Layout Applied After Resubmission

Note that the newest version of the time card has the additional Work Location time card field.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Note that you can configure the process to identify and resubmit time cards, or to identify time cards for manual resubmission.

Scheduled Process Showing Available Process Modes for the Resubmit Specific Time Cards Option

For resubmitting time cards identified by WFM Events, the process mode is identified in the Event Action object. Refer to the Key Resources for guidance on loading WFM Events.

Key Resources

For more information about recalculation for retroactive changes, see these what's new topics:

• Recalculation for Retroactive Change Enhancements (update 18A)
• Recalculation for Retroactive Change Enhancements (update 18B)
• Integrating with HCM > Loading Setup Objects (update 18B)

HR Optimization

Workforce Management Transactional Business Intelligence

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making. Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Absences

Attributes to Report on Accruals Adjustment Reasons

Use these attributes to report on the reasons for adjusting the accrual balances in accrual plans. They are added to the folder Employee Plan Participation Details: 

• Adjustment Reason
• Adjustment Reason Description

Steps to Enable

You don't need to do anything to enable this feature.

Time and Labor

Time Card BPM Approvals History Enhancements

We have made it easier for you to include BPM approvals to time card reports using dimensions added to the Reported Time Cards and Historical Reported Time Cards subject areas. These dimensions allow you to report on the approval process, tasks, status, comments, and more for each time card and its detailed entries.

These are the supported dimensions: 

• Approval Process
• Approval Task Attachments
• Approval Task Comments
• Approval Task Details
• Approval Task History Status
• Approval Task Status

Steps to Enable

You don't need to do anything to enable this feature.