What's New

Update 23C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

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Optional Uptake of New Features (Opt In)

Oracle Cloud Applications delivers new updates every quarter. This means every three months you'll receive new functionality to help you efficiently and effectively manage your business. Some features are delivered Enabled meaning they are immediately available to end users. Other features are delivered Disabled meaning you have to take action to make available. Features delivered Disabled can be activated for end users by stepping through the following instructions using the following privileges:

• Review Applications Offering (ASM_REVIEW_APPLICATIONS_OFFERINGS_PRIV)
• Configure Oracle Fusion Applications Offering (ASM_CONFIGURE_OFFERING_PRIV)

Here’s how you opt in to new features:

1. Click Navigator > My Enterprise > New Features.
2. On the Features Overview page, select your offering to review new features specific to it. Or, you can leave the default selection All Enabled Offerings to review new features for all offerings.
3. On the New Features tab, review the new features and check the opt-in status of the feature in the Enabled column. If a feature has already been enabled, you will see a check mark. Otherwise, you will see an icon to enable the feature.
4. Click the icon in the Enabled column and complete the steps to enable the feature.

In some cases, you might want to opt in to a feature that's not listed in the New Features work area. Here's how to opt in:

1. Click Navigator > My Enterprise > Offerings.
2. On the Offerings page, select your offering, and then click Opt In Features.
3. On the Opt In page, click the Edit Features (pencil) icon for the offering, or for the functional area that includes your feature.
4. On the Edit Features page, complete the steps to enable the feature.

For more information and detailed instructions on opting in to new features for your offering, see Configure Offerings.

Opt In Expiration

Occasionally, features delivered Disabled via Opt In may be enabled automatically in a future update. This is known as an Opt In Expiration. If your cloud service has any Opt In Expirations you will see a related tab in this document. Click on that tab to see when the feature was originally delivered Disabled, and when the Opt In will expire, potentially automatically enabling the feature. You can also click here to see features with Opt In Expirations across all Oracle Cloud Applications.

Feature Summary

Collaboration Messaging Framework

Collaboration Messaging Framework

Define the File Extension for Your B2B Messages Delivered by Email or an Oracle Content Repository

You can specify a B2B message file extension for the email and file export delivery methods. The extension you specify is used for B2B messages delivered by email or messages retrieved from an Oracle content repository by your trading partner.

To specify a file extension:

1. In the Collaboration Messaging work area, click Manage B2B Trading Partners or Manage Collaboration Messaging Service Providers in the Tasks panel tab.

2. Search for the trading partner or user-defined service provider associated with the delivery method.

3. Select a trading partner or user-defined service provider, and then select Actions > Edit.

4. On the Edit Trading Partner page, select the Delivery Methods tab to add a new delivery method type of Email or File Export and specify the file extension. You can also add a file extension for existing delivery methods of these types.

5. Enter up to four characters in the File Extension field. B2B messages will have the file extension you entered. If you don’t enter a file extension, the .zip default is used.

Email Delivery Method

You can send B2B messages to trading partners by email without triggering corporate firewall rules that strip zipped email attachments.

NOTE: This feature was also made available in the April monthly update of 23B.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The file extension you enter doesn’t change the file compression method. The file remains a Zip compressed file, but with the file extension you entered. Your trading partner will need to change the extension back to .zip to extract B2B messages upon receipt.

Key Resources

• Configuring and Managing B2B Messaging for Oracle Applications Cloud guide available on the Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

• Manage B2B Trading Partners (CMK_B2B_TRADING_PARTNERS_PRIV)
• Manage Service Provider (CMK_MANAGE_SERVICE_PROVIDER_PRIV)

These privileges were available prior to this update.

Retransmit Unsuccessful B2B Messaging-Enabled Purchase Orders

You can get a list of untransmitted purchase orders and either retransmit them in bulk or download the list for further review. To generate the list, use the new Retransmit Purchase Orders dialog box on the Manage Collaboration Messaging History page. You invoke the new dialog box by clicking on a warning icon or from the Actions menu on that page.

You'll see a warning icon on the Manage Collaboration Messaging History page if there are purchase orders that B2B message transmission wasn't initiated for when you select one of these document types:

• Purchase Order - Outbound
• Purchase Order Change - Outbound
• Purchase Order Cancellation - Outbound

When you click the warning icon, a warning message appears.

Retransmit Warning Icon and Message

If you click Yes, the Retransmit Purchase Orders dialog box appears. Or you can select Actions > Retransmit on the Manage Collaboration Messaging History page to invoke the dialog box.

Retransmit Purchase Orders Dialog Box

The From Date and Orders to Retransmit fields are required. The other fields are optional.

The Orders to Retransmit field includes these options:

Click Search on Retransmit Purchase Orders dialog box to see the number of orders found. You can download the list of purchase orders found or initiate retransmission of the orders.

To set the minimum time an order can be in process before you can terminate processing:

1. In the Setup and Maintenance work area, go to the Manage Collaboration Messaging Configuration task in the Manufacturing and Supply Chain Materials Management offering.

2. Enter a value in the Minimum In-Process Duration field on the General Setup tab of the Manage Collaboration Messaging Configuration page. The value you enter determines the minimum time an order can be in process before you can terminate it. The default value is 60 minutes.

The Terminate Processing option is available on the Actions menu.

Minimum In-Process Duration

NOTE: This feature was also made available in the May monthly update of 23B.

You can now review untransmitted purchase orders with the option to transmit them in bulk. This feature reduces any potential interruption of B2B message exchange with your suppliers.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• Configuring and Managing B2B Messaging for Oracle Applications Cloud guide available on the Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

• Manage Collaboration Messaging Configuration (CMK_MANAGE_COLLAB_MESG_CONFIG_PRIV)
• Manage Collaboration Messaging History (CMK_COLLAB_MESG_HISTORY_PRIV)
• Extensible Data Model Used for Electronic Messaging Profile (PO_ELECTRONIC_COMM_DATA_MODEL)
• These privileges were available prior to this update.

Specify the Sender's Email Address for Outbound B2B Messages

You can configure an email address for the sender of your B2B documents instead of using the application-generated one. And you can monitor the inbox of the email address you configured for replies.

Your trading partners can add the sender email address to their approved list of emails to ensure continued communication.

NOTE: This feature was also made available in the April monthly update of 23B.

Steps to Enable

In Setup and Maintenance, select the Manage Collaboration Messaging Configuration task.

1. In the Setup and Maintenance work area, go to the Manage Collaboration Messaging Configuration task in the Manufacturing and Supply Chain Materials Management offering.

2. Select the Business Process Setup tab on the Manage Collaboration Messaging Configuration page.

3. In the Collaboration Business Process section, select the business process that includes the document you want to transmit using the new sender email address you configured.

4. In the Configure Collaboration Documents section, select the outbound document.

Business Process and Outbound Document Selection

5. Click the Configure Additional Details button and enter the sender's email address in the dialog box. This email address is used as the sender for all outbound B2B messages associated with the selected document.

Configure Additional Details Dialog Box

Tips And Considerations

For best practices on email security, refer to the Configure Email Security documentation available on the Oracle Help Center.

Key Resources

• Configuring and Managing B2B Messaging for Oracle Applications Cloud guide available on the Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains this privilege can access this feature:

• Manage Collaboration Messaging Configuration (CMK_MANAGE_COLLAB_MESG_CONFIG_PRIV)

This privilege was available prior to this update.

Financials Common

Common Financials

Simplified Workflow Rules Configuration

Use the Simplified Workflow Rules Configuration feature to create workflow rules using spreadsheets for Payables Invoice Approval and General Ledger Journal Approval workflows. Download the templates using the Manage Workflow Rules in Spreadsheet task to create and manage workflow rules according to your approval policies.

This feature was introduced in update 18C. In addition to the existing features, the 23C update also lets you do the following:

• Lists feature, to define customized approval rules with more flexibility.
• Advanced configuration, with an expanded range of functions and more information about each function.
• Optional enablement and disablement of rules and rule blocks.
• Add multiple approval actions on the same rule conditions.

Use Lists to create customized approval rules based on specific business needs, such as associating a department or project with an invoice or setting threshold limits. This provides greater flexibility and control over the approval process, reduces the need for creating and maintaining a large number of rules, and helps improve both efficiency and compliance.

Enable or disable rules and rule blocks as needed to improve efficiency by eliminating the unnecessary steps of copying rules. Disabled rules do not affect approval processing.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For an overview of the Simplified Workflow Rules Configuration feature, refer to the Manage Workflow Rules Using a Spreadsheet topic on the Oracle Help Center.

Access Requirements

To use simplified workflow rules configuration, you need this role:

• Financial Application Administrator

Workflow Transaction Console for Account Coding Workflow

Use the Workflow Transaction Console to monitor workflow tasks and resolve exceptions for the Account Coding workflow.

Use the Workflow Transaction Console to:

• View the latest status of all the Account Coding workflow tasks in the system.

• Search based on the task name and user-defined criteria.

• Review the issue description and resolution for failed Account Coding workflow tasks.

• Take appropriate actions based on the issue description and resolution. For example, you can recover a failed Account Coding workflow task after correcting the rule.

• Download the search results to a spreadsheet in the CSV format.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Financials

Tips And Considerations

To display only financial-related tasks in the Workflow Transaction Console, enable the transaction security feature by performing the following steps:

1. Go to Navigator > Setup and Maintenance > Manage Enterprise HCM Information.
2. Click Edit > Correct.
3.  In the Transaction Console Information section, select Enable Transaction Security.

Key Resources

• For an overview of the Workflow Transaction Console feature, refer to the Manage Workflow Transactions topic on the Oracle Help Center.

Access Requirements

To use simplified workflow rules configuration, you need this role:

• Financial Application Administrator

Accounting and Control

Budgetary Control

Budget Balance Type Classification for the Carry Forward of Funds Available and Purchase Orders

Designate budget entries that carry forward the funds available and purchase order obligation balances as either an initial budget or budget adjustment balance type, based on the budget entry classification. This provides added flexibility to classify budget balance types according to business requirements.

Budget amounts are classified as:

• Initial budget, which updates the initial budget balance.
• Budget revision, which updates the budget adjustment balance.

Carry Forward Funds Available

Carry forward unused budget amounts, from one budget to a target budget, with the Carry Forward Funds Available process.  Use the Classify Target Budget As parameter to specify the budget entry classification for the target budget amount.

Carry Forward Funds Available

Carry Forward Purchase Order Budgetary Control Balances

Carry forward purchase orders and their budget balances, from the previous year to the current year, with the Carry Forward Purchase Order Budgetary Control Balances process. Use the Classify Carried Forward Budget As parameter to specify the budget entry classification of the carried forward budget; set the Run Mode parameter to Final; and enable the Include budget for purchase orders in the carry forward to year option.

Carry Forward Purchase Order Budgetary Control Balances

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Select the appropriate budget classification value based on whether the carried forward budget amounts should be reported in the initial budget balance.

• Initial budget - includes carried forward budget amounts in the initial budget balance.
• Budget revision - excludes carried forward budget amounts in the initial budget balance.

Key Resources

• Surplus Funds to Carry Forward in Using Financials for the Public Sector

• Open Purchase Orders Carry Forward in Using Financials for the Public Sector

• Load Budgets in Using Financials for the Public Sector

• This feature originated from the Idea Labs on Oracle Customer Connect: Carry Forward Processes - New Functionality in 21B - Should be an Optional Feature

Access Requirements

The Budget Manager role is needed to perform Carry Forward processing.

Simplified Creation and Maintenance of Control Budget Supplemental Rules

Create new supplemental rules by copying existing rules. This helps simplify the creation and maintenance of control budget definitions.

To create a new supplemental rule: 

1. Navigate to the Edit Control Budget page for the control budget you want.
2. In the Supplemental Rules section, select the rule and click the Copy button.
3. Edit the rule you copied and save.

Copy Supplemental Rules for a Control Budget

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• To copy a supplemental rule, the rule must be saved and the control budget must be in the defining or redefining status.

• When you copy a supplemental rule, the rule is saved with the name “Copy of ” and the Enabled option unchecked.  It is recommended to update the rule name and to enable the rule after making the desired changes to the rule.

Key Resources

• Budgetary Control Validation Options for Control Budgets in Using Financials for the Public Sector

• This feature originated from the Idea Labs on Oracle Customer Connect: Control Budget Supplemental Rule Must Have an Option to Copy Existing Rule

Access Requirements

The Budget Manager role is needed to manage budgetary control configuration.

General Ledger

Column Attribute Change in Journals Report

In the Journals Report, the ACTUAL_FLAG column has been renamed to BALANCE_TYPE when viewing output in CSV format. The PDF, Excel, and HTML output formats of these reports are not impacted.

This change was made to the data model used by the Journals Report, that is, Journal Data Model, so that the Balance Type report parameter is consistent with the column name in the CSV report output. This column identifies whether a journal batch contains actual (A) or encumbrance (E) amounts. The BALANCE_TYPE column is displayed immediately after the BATCH_DESC in the CSV file.

Business benefit:

The column name in the CSV report output is now consistent with the parameter name of the Journals Report.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information, refer to the Journals Report Data Model and CSV Output topic.

Access Requirements

No new privileges are required to access the data model of the Journals Report.

Joint Venture Management

Carried Interest Journal Entries

Create carried interest journal entries to track the amounts being carried by consenting stakeholders.

Business benefit:

Provides timely and accurate accounting for carried interest distributions and eliminates errors associated with manual processing.

Steps to Enable

1. Opt in to Carried Interest Configuration and Tracking in Joint Venture Management.

2. Set up carried interest components - carried interest agreement, carried interest stakeholder groups and carried interest ownership definitions using the task Manage Carried Interest Agreements under the functional area: Joint Venture Management.

3. Assign the carried interest ownership definition to the joint venture as the default ownership definition, ownership definition assignment rules, overhead methods or partner contribution requests.

Key Resources

• Watch Carried Interest Configuration and Tracking Readiness Training

• For more information, refer to
  • Implementing Joint Venture Management guide and
  • Using Joint Venture Management guide.

Access Requirements

• Joint Venture Application Administrator
• Joint Venture Accountant
• Joint Venture Accounting Manager

Joint Venture Invoice and Journal Entry Exclusion from Joint Venture Management Processing

Enable joint venture invoices and journal entries generated from distributed joint venture transactions to be posted to the same accounts as the original transactions, and prevent the invoices and journal entries from being distributed again.

On the Joint Venture Definition, select the Exclude Joint Venture Transactions check box.

Business Benefit:

You are no longer required to create a separate account and subledger accounting rules to hold the amounts billed to stakeholders.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• Watch Joint Venture Invoice and Journal Entry Exclusion from Joint Venture Management Processing demo.

• For more information, refer to
  • Implementing Joint Venture Management guide and
  • Using Joint Venture Management guide.

Access Requirements

• Joint Venture Application Administrator
• Joint Venture Accountant
• Joint Venture Accounting Manager

Joint Venture Partner Contribution Cancellation

Cancel unused joint venture partner contributions and create a credit memo to reimburse the stakeholder for a partner contribution that is no longer needed.

Business Benefit:

Managing partner contribution reimbursements through the Joint Venture Management processes eliminates errors associated with manual processing.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• Watch Joint Venture Partner Contribution Cancellation demo.

• For more information, refer to
  • Implementing Joint Venture Management guide and
  • Using Joint Venture Management guide.

Access Requirements

• Joint Venture Application Administrator
• Joint Venture Accountant
• Joint Venture Accounting Manager

Joint Venture Stakeholder and Ownership Definition Management Using a Spreadsheet

Add, update, delete, and report on the stakeholders and ownership definitions for joint ventures using the Joint Venture Definitions spreadsheet.

Business Benefit:

Downloading and updating the information through a spreadsheet makes the management of joint venture definitions easier for joint venture accountants and administrators.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information, refer to
  • Implementing Joint Venture Management guide and
  • Using Joint Venture Management guide.

Access Requirements

• Joint Venture Application Administrator
• Joint Venture Accountant
• Joint Venture Accounting Manager

Partner Account Default for Partner Contribution Receivables Invoices

Assign a default partner account to Receivables invoices created from joint venture partner contributions.

On the partner contribution, specify the joint venture partner contribution account to use for the Receivables invoices.

Business Benefit:

Eliminate the need to set up Subledger Accounting mapping rules for partner contributions to Receivables invoices.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The partner contribution account will be used on:

1. Receivable invoices for joint venture distributions with partner contribution draws.
2. Receivable invoices for partner contribution invoices.

Key Resources

• For more information, refer to
  • Implementing Joint Venture Management guide and
  • Using Joint Venture Management guide.

Access Requirements

• Joint Venture Application Administrator
• Joint Venture Accountant
• Joint Venture Accounting Manager

Intercompany

Intercompany Transactions Import Error Correction Spreadsheet

Use the Intercompany Transactions Import Error Correction ADFdi spreadsheet to correct imported intercompany transactions that ended in error. The error correction spreadsheet can in some cases help reduce the need to manually correct errors and repeat the import process.

To use the Intercompany Transactions Import Error Correction spreadsheet:

Step 1: Generate the correction spreadsheet using one of the following navigation:

• Navigate to Intercompany Transactions> Tasks> Correct Import Errors. This downloads a spreadsheet that you can use to search for transactions that ended in error; or

• Navigate to the Intercompany Transactions> Import Errors tab and click on a specific request ID. This downloads a spreadsheet for the transaction with that specific request ID

Step 2: Review and follow the instructions outlined in the first tab of the Intercompany Transactions Import Error Correction spreadsheet

Business Benefit:

The Intercompany Transactions Import Error Correction spreadsheet lists the intercompany transactions that ended in error, along with the error messages or reasons for rejection. It allows Intercompany Accountants to review the errors and make the corrections directly on the spreadsheet, and import the corrected transactions. This process makes it easier and can significantly reduce the time it takes to correct errors. Before this update, users had to repeat the import process after fixing the source transactions, potentially taking more effort and time.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You should import after you correct all the errors. For example, a single transaction has the following two errors: Accounting date is in a closed period, and Distribution 1 has an invalid account combination. These two errors must be corrected before importing transactions.

• After you have corrected errors on a sheet, click Upload and select the save option before moving to the next sheet. To import all corrected transactions, click Upload and select one of the import transaction options.

Key Resources

• Idea lab: https://community.oracle.com/customerconnect/discussion/572454/adfdi-spreadsheet-to-correct-import-errors-of-i-c-batches
• Demonstration of Intercompany Transactions Import Error Correction Spreadsheet video

Subledger Accounting

Transaction Header and Event Public Entity Object File Identifier Attributes in Subledger Transaction Headers and Subledger Accounting Events

New attributes have been added to the Subledger Accounting Events and Subledger Transaction Headers view objects in Business Intelligence Cloud Connector (BICC) Data Stores for Financials. These attributes are based on the FILE_IDENTIFIER column in the XLA_EVENTS and XLA_TRANSACTION_HEADERS tables.

• View object: Subledger Accounting Events
• Attribute: EventPEOFileIdentifier
• Description: File name or OCI object storage identifier of the data file, which was used when the transaction was created.

• View object: Subledger Transaction Headers
• Attribute: TransactionHeaderFileIdentifier.
• Description: File name or OCI object storage identifier of the data file, which was used when the transaction was created.

Business Benefit:

Improved efficiency in tracing the source of an Accounting Hub transaction to the details of the transaction.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information, refer to the Subledger Accounting chapter in the Extract Data Stores for Financials guide.

Translated Subledger Application Extract Public View Object

Extract translatable information about the subledger applications registered in Accounting Hub using the Translated Subledger Application view object.

This view object is based on the XLA_SUBLEDGERS_TL table.

Business Benefit:

You can now extract the name of the subledger applications in multiple languages using the Translated Subledger Application.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information, refer to the Extract Data Stores for Financials.

Payables and Expenses

Expenses

Enforcement of Limits for Entertainment Policies Based on Employee Grade

Enforce single, daily and yearly limits for entertainment expenses based on employee grades. If multiple employee attendees are present at an entertainment, enforce limits based on each attendee's grade.

Administrators can enable this option using the Manage Policies by Expense Categories task.

Create Entertainment Policy page in the Manage Policies by Expense Category task

To enable this, the administrator needs to select 'Employee' and 'Role' as Rate Determinants. Once enabled, the administrators can then define the rates for each employee grade in the Create Rates page.

Create Rates Page

The administrator must provide a value for the rates for a role type of ‘All Other’s apart from the rates that they define for individual grades.

This feature allows different rates based on the employee grade, thus allowing granular and flexible control on the business expenses incurred by employees.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• Entertainment policies only support the creation of employee role-based rates for the role type Grade. The role types Job and Position are not supported.
• You cannot reconfigure or update an existing policy to use the role type Grade as a rate determinant.

Key Resources

• This feature originated from the Idea Labs on Oracle Customer Connect : Idea 626053 (https://community.oracle.com/customerconnect/discussion/626053)

Access Requirements

To define entertainment policies, you need one of these roles:

1. Expense Manager
2. Application Implementation Consultant

Expense Template and Payment Method Selection in Expenses Mobile Application

Select an expense template during expense entry and select a payment method during expense report creation using the Expenses Mobile Application.

For Expenses Mobile Application

1. Users can now select the Expense Template from a drop-down in the 'Add Expense' screen.

Template Selection Drop-down in Add-Expense Screen

2. Users can now select the payment method from a drop-down in the 'View Report' screen and they can see the payment method selected in the 'Submit Report' screen.

Payment Method Selection Drop-down in View Report Screen

Payment Method Selection Drop-down in Submit Report Screen

Business benefits include:

1. Expense Template Selection: It allows users a choice of expense templates that they can use to create their expense. Prior to this, the template selection was in 'Settings' screen. Having the template in 'Add expense' screen improves discoverability and improves consistency with the web application.

2. Payment Method Selection: Employees can now choose the payment method by which they wish to be reimbursed. This brings parity with the web application.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Expense Template Selection:

1. Expense template selection was removed from the Settings screen.
2. The default expense template is the last template selected.

Payment Method Selection:

1. To make payment method selection available in the View report screen, a Financial Application Administrator must enable the Enable Payment Method option in the Manage Expense System Options task in "Functional Setup manager."

Payables

Accounting Configuration for Lease Accounting Invoices in Payables Based on Lease and Property Details

Configure accounting rules for lease accounting invoices in Payables based on the lease and property details. This ensures that the accounting entries created for Payables invoices are consistent with the upstream Lease Accounting transaction

The following lease accounting sources are available on Payables invoices:

1. Lease Number
2. Lease Type
3. Accounting Classification
4. Asset Type
5. Party Name
6. Property Name
7. Property Code
8. Property Location
9. Property Type
10. Property Hierarchical Code
11. Property Number
12. Asset Number
13. Asset Category
14. Payment Purpose
15. Payment Type
16. Option Type
17. Transaction Type
18. Schedule Type
19. ROU Flag Value
20. Liability Flag Value
21. Install Site
22. Item Category
23. DFF values on Payment Tab
24. DFF values on Assets Tab
25. DFF values on Lease Overview Tab

Business benefits include:

• Makes available lease accounting sources to configure account derivation rules for Payables invoices.
• Ensures that Payables invoice accounting entries are consistent with the upstream Lease Accounting transactions.
• Helps reduce compliance risk and accounting errors.

Steps to Enable

You don't need to do anything to enable this feature.

Form 1099-G for Government Payments Towards Unemployment Compensation, Taxable Grants, and Agricultural Subsidy Payments

Federal, state, or local governments in the United States can now generate Form 1099-G for certain payments like unemployment compensation, taxable grants, and agricultural subsidy payments. Follow the steps below to generate Form 1099-G

1. Navigate to Suppliers page and search for the supplier you want to enable for reporting. Select the Income Tax tab in the supplier profile.

2. Enable the checkbox as shown below to classify the supplier as federal reportable.

3. Select the default income tax type for the supplier. You can choose one of the following:
   • GOV1: Unemployment compensation. This is reported in Box 1.
   • GOV6: Taxable grants. This is reported in Box 6
   • GOV6A: Energy grants. This is reported in Box 6.
   • GOV7: Agriculture payments. This is reported in Box 7.

4. Create invoices for the supplier. You can override the income tax type that was defaulted from the supplier profile. Account and pay the invoices.

5. Submit the process US 1099-G Report to generate the paper format for Form 1099-G. After the process is completed, click on Republish. You can then select the output to be printed from the options below:
   • Form 1099-G Copy A for IRS
   • Form 1099-G Copy B for the supplier

6. Submit the process US 1096 Report for 1099-G for generating Form 1096.

7. Submit the process US 1099-G Electronic Media Report for filing the returns electronically. After the process is completed, click on Republish. Export to RTF and copy the contents to a text file.

Federal, state, or local governments in the United States can now generate Form 1099-G.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The Form 1099-G does not support the following boxes:

• Box 2 : State or local income tax refunds
• Box 3 : Tax year for box 2 amount
• Box 5 : RTAA payments
• Box 8 : Indicator if box 2 is trade or business income
• Box 9 : Market gain on repayment of a CCC loan
• Box 10a: State
• Box 10b: State identification no.
• Box 11: State income tax withheld

Access Requirements

You must have one of the following predefined roles to generate the Form 1099-G:

• Accounts Payable Manager
• Accounts Payable Supervisor

You can also generate the Form 1099-G if you have a custom job role with the following privileges:

• Submit United States 1099 Reports (AP_SUBMIT_UNITED_STATES_1099_REPORTS_PRIV)
• Submit United States 1096 Reports (AP_SUBMIT_UNITED_STATES_1096_REPORTS_PRIV)
• Submit United States 1099 Electronic Media (AP_SUBMIT_UNITED_STATES_1099_ELECTRONIC_MEDIA_PRIV)

Instructions for Recipient on Copy B of Form 1099-MISC and Form 1099-NEC

Print instructions for recipient on Copy B of Form 1099-MISC and Form 1099-NEC sent to suppliers. When you file Form 1099-MISC or Form 1099-NEC to the United States Internal Revenue Services (IRS), you must send a copy of the returns to the supplier. The supplier copy now includes the instructions to the recipient on the next page.

Submit the process US 1099 Report for generating Forms 1099-MISC and 1099-NEC. After the process is completed, click Republish. You can then select the print output from these options:

• Form 1099-MISC Copy A
• Form 1099-MISC Copy B
• Form 1099-NEC Copy A
• Form 1099-NEC Copy B

The Copy B of each form contains one page reporting the amounts paid in each box followed by one page with the instructions for the recipient.

This feature improves compliance with the requirements specified by Internal Revenue Services (IRS) and helps the suppliers in filing their income tax return.

Steps to Enable

You don't need to do anything to enable this feature.

Management of Invoices Enabled for Funds Reservation Using a REST API

Manage invoices enabled for funds reservation using the Invoices REST API. This helps improve automation processing and reduced manual updates to invoices enabled for funds reservation.

The Invoices REST API includes the following actions for budget-related attributes:

• Get action for the attribute Funds Status on invoice distribution in addition to invoice header and invoice lines.
• POST and PATCH actions for the attribute Budget Date on invoice header, invoice lines and invoice distribution.

Business benefits include:

• Improves productivity by reducing the manual creation or managing of invoices that are subjected to funds reservation.
• Increased process efficiency and data accuracy with automated processes.

Steps to Enable

Review the REST service definition in the REST API guides to leverage (available from the Oracle Help Center > your apps service area of interest > APIs & Schema). If you are new to Oracle's REST services you may want to begin with the Quick Start section.

Tips And Considerations

1. Business rules apply equally to the UIs and REST API actions. For example, the business rule that you can't update the budget date on invoice distributions after the funds are reserved applies equally to the UI and REST API services.

2. You can't update the Budget date for distributions of invoice type AWT and Interest.

Access Requirements

Users who are assigned these Payables job roles can access this feature.

1. Accounts Payable Invoice Supervisor
2. Accounts Payable Supervisor
3. Accounts Payable Manager

Matching of Invoices to Negative Purchase Order Lines with Supplier Credits Using a REST API

Match invoices with trade-ins and discounts on the purchase order using the enhanced Invoices REST API. An item or equipment that is being traded in, or discounts agreed upon during purchase negotiations, are created as negative lines on the purchase order. Match the invoice to negative lines in the purchase order to record the supplier credit.

Update 23A introduced the ability to create invoices matched to negative purchase order lines from the Create Invoice page and through Import Payables Invoices process. Update 23B added support for suppliers to create invoices matched to negative purchase order lines from supplier portal. Update 23C adds the ability to create invoices matched to negative purchase order lines using the Invoices REST API.

Business benefits include:

• Matching invoice lines separately to item lines and supplier credit on the purchase order ensures that an invoice reflects the cost of the item accurately.
• Completes the offering with the inclusion of the Invoices REST API service.
• Allows for the creation of invoices matched to negative purchase order lines in bulk to help save time and resources.

Steps to Enable

Review the REST service definition in the REST API guides to leverage (available from the Oracle Help Center > your apps service area of interest > APIs & Schema). Specifically, review REST service, Invoices in REST API for Oracle Fusion Cloud Financials.

If you are new to Oracle's REST services you may want to begin with the Quick Start section, see REST API for Oracle Fusion Cloud Financials Quick Start.

Tips And Considerations

• You cannot create and match prepayment invoices to negative lines in the purchase order.
• Refer to the Examples section of the REST API for Oracle Fusion Cloud Financials Guide on how to create an invoice using the Invoices REST API.

Key Resources

• Additional details about the feature introduced in update 23A are available here.
• Additional details about the feature introduced in update 23B are available here.
• This feature originated from the Idea Labs on Oracle Customer Connect: https://community.oracle.com/customerconnect/discussion/627456

Access Requirements

• Users who are assigned this predefined job role can access this feature:
  • Accounts Payable Supervisor
  • Accounts Payable Specialist

• Users who are assigned a configured job role that contains this privileges can access this feature:
  • Create Payables Invoice (AP_CREATE_PAYABLES_INVOICE_PRIV)
  • Edit Payables Invoice (AP_EDIT_PAYABLES_INVOICE_PRIV)

Single 1099 Return for a Tax Reporting Entity

Consolidate 1099 returns across multiple business units and submit a single 1099 return for a tax reporting entity.

The following processes now consolidate payments made across all the associated business units into one report:

1. US 1099 Report
2. US 1096 Report
3. US 1099 Electronic Media Report
4. US 1099 Forms (Comma Delimited Format)

To submit one of the above processes:

1. Select the ledger for this report.

2. In the Business Unit parameter:
   1. Select a business unit to generate a report for this business unit only.
   2. Leave the parameter blank to generate the report for all business units in the ledger.

3. Complete the remaining parameters according to your requirement.

Business benefits include:

1. Increases productivity by reducing the effort spent in filing the 1099 returns for individual business units of a single tax reporting entity.
2. Improves compliance by making it easier for suppliers to file their tax returns.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

1. Note that if you have scheduled any of these processes to run on recurring basis, you have to cancel the existing schedule and create a new schedule with the new parameters.

2. The following reports will continue to be generated at business unit level:
   1. US 1099 Invoices Exceptions Report
   2. US 1099 Suppliers Exceptions Report
   3. US 1099 Payments Report

Key Resources

• This feature originated from the Idea Labs on Oracle Customer Connect: https://community.oracle.com/customerconnect/discussion/646070

Tax Calculation Based on One-Time Location for Purchase Order Matched Invoices

Calculate taxes based on one-time location for invoices matched to purchase orders. When creating a requisition, the requester may specify a one-time delivery address which is not attached to any of the organization's internal locations. For example, an employee working remotely may create a requisition for an item to be delivered to their home address.

Invoices matched to the resultant purchase order, will use this one-time location for calculating taxes.

This enhancement reduces errors by ensuring that tax calculation is based on the actual delivery location of the goods, even if the address is external to the organization.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For information on how to configure one-time delivery addresses on requisitions, refer to the How You Configure Structured One-Time Delivery Addresses topic on the Oracle Help Center.

Payments

Upgrade of ISO 20022 Payment and Direct Debit Templates to 2019 Version

Use the updated ISO 20022 payment and direct debit file templates in accordance with the compliance requirements of 2019 version. The template updates include an XML header version number, an additional tag under required execution date, and a change of the BIC tag to BICFI.

Business benefit:

• Enables customers to use the ISO 20022 templates with the latest guidelines.

Steps to Enable

BIP templates are predefined with the names ISO20022 Common Global Implementation 2019, ISO20022 Single Euro Payments Areas 2019, ISO20022 Direct Debit Common Global Implementation 2019, and Single Euro Payments Areas Core Direct Debit 2019.  

• Create a format for each template by selecting the respective BIP templates.
• Create payment process profiles and funds capture process profiles with their respective formats.
• Use the payment process profile and funds capture process profiles during the transactions to reflect the latest changes.

Tips And Considerations

If you can’t see the 2019 ISO 20022 templates, you may have customized this predefined report. In such cases, perform the following actions:

1. Navigate to the custom folder located at Shared Folders > Custom > Financials > Payments.

2. Select Disbursement Payment File Formats (or Funds Capture Authorization and Settlement Formats, for direct debit).

3. Click More > Rename.

4. Rename the report.

NOTE: You can also delete the report. However, don’t delete the report if you have custom templates as you may need to reupload them.

5. Return to predefined report folder.

You will be able to see the 2019 templates.

Key Resources

• For more information, refer to Upgrade of ISO 20022 Payment and Direct Debit Templates to 2019 Version (Doc ID 2965781.1)

Receivables and Cash

Receivables

Lease Accounting Integration with Receivables for Revenue Leases

Use Receivables to process billing and accounting of revenue lease accruals for lease transactions created in Lease Accounting.

The integration between Receivables and Lease Accounting provides the following functionality:

• Generate invoices in Receivables automatically for the bill generated in Lease Accounting.
• Store the accounting distributions of the Lease Accounting transactions imported into Receivables.
• Enable tieback with Lease Accounting once the corresponding Receivables transaction is generated.

.Take full advantage of standard Cloud ERP capabilities for all downstream processing of bills generated from Lease Accounting:

• Generate bills and deliver customer invoices using the Receivables delivery methods: Paper, Email, XML.
• Process customer payments, and manage accounts receivable balances and period close reconciliation using Receivables.

The following setups are predefined to enable this feature:

• Predefined Transaction Source ‘ORA_Lease Accounting Transaction’ has been introduced as the transaction source for transactions from Lease Accounting.

• Predefined Transaction Types ‘ORA_Lease Invoice’ and 'ORA_Lease Credit' have been introduced as the transaction type for transactions from Lease Accounting.

Business benefits include:

• Billing solution for Revenue Lease management with automated integration between Lease Accounting and Receivables.
• Tighter Integration via tieback process to view Receivables transaction information in Lease Accounting.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information on Lease Accounting, refer to the Oracle Cloud Readiness content for Lease Accounting.

Access Requirements

No additional role is required.

Multifund Accounting with User Modifications to Subledger Accounting Rules

Modify Subledger Accounting rules for user implementations enabled for Multifund Accounting. Manage account code combinations on invoices and debit memos posted to General Ledger through modifications to the predefined Subledger Accounting rules. Use the same accounted fund details in credit memo and receipt accounting.

User modifications to the predefined Journal Entry Rule Sets for multifund accounting are now supported. The account code combinations for revenue, freight, and tax on an invoice or debit memo can now be posted to General Ledger using complex conditions and input values interfaced from external sources. The corresponding Receivable entries are modified as per the multifund accounting approach, and the same code combinations are reversed on subsequent adjustments, credit memos, and receipt applications. This ensures uniformity and balancing of accounting entries in the General Ledger.

Steps to Enable

This feature is auto-enabled in Functional Setup Manager.

A new source with the name 'Account Code Posted to General Ledger' is available for event classes Credit Memo and Receipt. Create new Account Rules using this source for each balancing segment that is enabled for accounting.

To manage the Invoice and Debit Memo accounting, complete these steps -

1. Duplicate the predefined Journal Entry Rule Set 'Invoices - Multifund Accounting Balancing Method'. If a modified Rule Set is used in the Account Method, use it for the next steps.

2. Add the required Segment Rules for Revenue, Freight, and Tax Journal Lines, as applicable.

To manage the Adjustment accounting, complete these steps -

1. Duplicate the predefined Journal Entry Rule Set 'Adjustments - Multifund Accounting Balancing Method'. If a modified Rule Set is used in the Account Method, use it for the next steps.

2. For adjustments with 'Revenue on Invoice' -
   • Duplicate the Journal Line Rule 'Adjustment'.
   • Add to the existing conditions - 'And' "Adjustment GL Account Source" = REVENUE_ON_INVOICE.
   • In the Advanced Options Tab, mark the option 'Link Journal Lines' as Business Flow and set the Business Flow Class as 'Revenue'.
   • Remove the existing Journal Line Rule 'Adjustment' from the Journal Entry Rule Set and add the newly created Journal Line Rule as a Credit line.
   • Also, duplicate the Journal Line Rule 'Multifund Adjustment Receivable'.
   • Add to the existing conditions - 'And' "Adjustment GL Account Source" = REVENUE_ON_INVOICE. 
   • In the Advanced Options Tab, mark the option 'Link Journal Lines' as Business Flow and set the Business Flow Class as 'Receivable'.
   • Remove the existing Journal Line Rule 'Multifund Adjustment Receivable' from the Journal Entry Rule Set and add the newly created Journal Line Rule as a Debit line.

3. For adjustments other than 'Revenue on Invoice' -
   • Duplicate the Journal Line Rule 'Adjustment'.
   • Add to the existing conditions - 'And' "Adjustment GL Account Source" != REVENUE_ON_INVOICE.
   • Add the newly created Journal Line Rule as a Credit line and retain the Account Combination Rule 'Distribution GL Account'.
   • Also, duplicate the Journal Line Rule 'Multifund Adjustment Receivable'.
   • Add to the existing conditions - 'And' "Adjustment GL Account Source" != REVENUE_ON_INVOICE. 
   • Add the newly created Journal Line Rule as a Debit line and retain the Account Combination Rule 'Multifund Transaction Default Receivables GL Account' and the corresponding balancing segment rules (with Copy option).

To manage the Credit Memo accounting, complete these steps -

1. Duplicate the predefined Journal Entry Rule Set 'Credit Memos - Multifund Accounting Balancing Method'. If a modified Rule Set is used in the Account Method, use it for the next steps.

2. For On-account Credit Memos -
   • Duplicate the Journal Line Rule 'Multifund Credit Memo Applied To Receivable'.
   • Add to the existing conditions - 'And' "Credit Memo Previous Transaction Identifier" Is null.
   • Remove the existing Journal Line Rule 'Multifund Credit Memo Applied To Receivable' from the Journal Entry Rule Set.
   • Add the newly created Journal Line Rule and specify the new Account Rule that is created using the predefined source 'Account Code Posted to General Ledger' for each balancing segment. Retain the Account Combination Rule 'Multifund Credit Memo Distribution GL Account'.
   • Also, duplicate the Journal Line Rule 'Multifund Credit Memo Activity From Receivable'.
   • Add to the existing conditions - 'And' "Credit Memo Previous Transaction Identifier" Is null.
   • Remove the existing Journal Line Rule 'Multifund Credit Memo Activity From Receivable' from the Journal Entry Rule Set.
   • Add the newly created Journal Line Rule and specify the new Account Rule that is created using the predefined source 'Account Code Posted to General Ledger' for each balancing segment. Retain the Account Combination Rule 'Distribution GL Account'.

3. For Standard Credit Memos -
   • Duplicate the Journal Line Rule 'Multifund Credit Memo Applied To Receivable'.
   • Add to the existing conditions - 'And' "Credit Memo Previous Transaction Identifier" Is not null.
   • Add the newly created Journal Line Rule to the Journal Entry Rule Set.
   • Retain the Account Combination Rule 'Multifund Credit Memo Distribution GL Account' and the corresponding segment rules like - Multifund Transaction Balancing for Primary Balancing Segment etc.
   • Duplicate the Journal Line Rule 'Multifund Credit Memo Activity From Receivable'.
   • Add to the existing conditions - 'And' "Credit Memo Previous Transaction Identifier" Is not null.
   • Add the newly created Journal Line Rule to the Journal Entry Rule Set.
   • Retain the Account Combination Rule 'Distribution GL Account' and the corresponding segment rules like - Multifund Default Credit Memo Reference for Primary Segment etc.

To manage the Receipt accounting, complete these steps -

1. Duplicate the predefined Journal Entry Rule Set 'Receipts - Multifund Accounting Balancing Method'. If a modified Rule Set is used in the Account Method, use it for the next steps.

2. Use the Account Rules that are created using the predefined source 'Account Code Posted to General Ledger' against the below listed predefined Journal Line Rules for each balancing segment -
   • Multifund Receipts Cleared Cash
   • Receipt Application to Multifund Transaction Confirmation
   • Receipt Application to Multifund Transaction Remittance

Mark all the modified Journal Entry Rule Sets as 'Active' and include them in the Subledger Accounting Method associated with the Ledger.

Tips And Considerations

• In order to maintain uniformity in accounting (and avoid intercompany balancing entries), the Credit Memo Subledger Accounting rules should use the same criteria that are applicable to the corresponding revenue, freight, and tax accounts on the Invoice.  In case it is driven on the basis of descriptive flexfields, then the option 'Copy transaction information flexfield to credit memo' should be enabled on the Transaction Source associated with the Invoice.  Also, the profile option 'Use Invoice Accounting for Credit Memos' should be set to 'Yes'.

• Segment values other than the balancing segments of a Receivable account on an invoice or debit memo can also be modified through the Subledger Segment Rules.  The entire (modified) code combination that is posted to General Ledger is used for all subsequent activities on the invoice or debit memo.

• The new source 'Account Code Posted to General Ledger' can be used only on the Account Method that is associated with the Primary Ledger.

Key Resources

• Idea Lab reference: 628179 
• Help Text: Overview of Multifund Accounting
• Help Text: Subledger Accounting Setup for Multifund Accounting

Access Requirements

• You must have the Financial Application Administrator job role to modify the Subledger Accounting Rules.
• You must have the Review Subledger Journal Entry privilege to view the accounting information.

Transaction Sweep to Future Accounting Period Using a Scheduled Process

Use the Sweep Receivables Transactions to Another Period process to review invalid transactions and sweep them to a future accounting period. Use this process in conjunction with other processes, activities, and reports to close a Receivables accounting period.

Run the Sweep Receivables Transactions to Another Period process for a ledger you have access to. The other required parameters take these values:

1. From Period: The Close Pending accounting period from which invalid transactions are selected for review or sweep.

2. To Period: The Open or Future Enterable accounting period to which invalid transactions are swept.

3. Execution Type: Select ‘Review transaction information without sweep’ or ‘Sweep transactions to next accounting period’:

• Review: Run the process to review the invalid transactions from the selected Close Pending accounting period without sweeping them to a subsequent Open or Future Enterable accounting period.

• Sweep: Run the process to sweep the invalid transactions from the selected Close Pending accounting period to a subsequent Open or Future Enterable accounting period. 

Business benefits include:

• Helps identify and reduce the number of invalid transactions blocking the closing of a Receivables accounting period. Invalid transactions include transactions with accounting errors, such as invalid distributions, and invoice transactions with incomplete revenue recognition processing.

• Facilitates the timely completion and closure of a Receivables accounting period.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

You cannot run the Sweep Receivables Transactions to Another Period process to either review or sweep invalid transactions if the selected ledger has chronological document sequencing enabled.

Access Requirements

New privilege 'Manage Receivables Period Close Exceptions' has been added to the duty role 'Accounts Receivable Manager' to provide access to execute this scheduled process.

Translated Display of Transaction Type, Transaction Source, and Receipt Method

Display the values for transaction type, transaction source, and receipt method in the local language on all important Receivables pages. This eliminates the need to repeat a system setup for each language a company supports.

Use these three lookup types to create lookup codes with the translation in the local language for each corresponding object:

• Transaction Type: ORA_AR_TRANSLATED_TRX_TYPE lookup type
• Transaction Source: ORA_AR_TRANSLATED_TRX_SOURCE lookup type
• Receipt Method: ORA_AR_TRANSLATED_RCPT_METHOD lookup type

Use these values for each lookup code:

• Lookup Code: Numerical identifier of the object.
• Meaning: Translated name of the object in the local language.
• Description: Translated description of the object in the local language.

To find the numerical identifiers for transaction types and transaction sources:

1. Navigate to the Setup and Maintenance work area.
2. Navigate to the Manage Transaction Types page or Manage Transaction Sources page.
3. Click the Search button to display all transaction types or transaction sources.
4. Select View > Columns > Transaction Type Identifier or Transaction Source Identifier to display this column.
5.  Make note of the identifiers of the transaction types and transaction sources that you want to translate.

Manage Transaction Types Page

Manage Transaction Sources Page

To find the numerical identifiers for receipt methods:

1. Navigate to the Setup and Maintenance work area.
2. Navigate to the Manage Receipt Class and Methods page.
3. Open the first receipt class you want in the Edit Receipt Class and Methods page.
4. Select the first receipt method you want.
5. Select View > Columns > Receipt Method Identifier to display this column.
6. Repeat these steps for all receipt methods in all receipt classes that you want.
7. Make note of the identifiers of the receipt methods that you want to translate.

Edit Receipt Class and Methods Page

Example: You want to display the transaction type Invoice_1 in French. The translated name of this transaction type is Facture_1. You confirm that the transaction type identifier for Invoice_1 is 001.

To create the lookup code for this translation:

1. Navigate to the Setup and Maintenance work area.
2. Search for the setup task Manage Receivables Lookups.
3. In the Manage Receivables Lookups page, search for the ORA_AR_TRANSLATED_TRX_TYPE lookup type.
4. Enter a new row for the lookup code.
5. In the Lookup Code field, enter 001.
6. If not selected, enable the Enabled option.
7. In the Start Date field, enter the date from which to display the transaction type in French.
8. In the Meaning field, enter Facture_1.
9. In the Description field, enter French translation of Invoice_1.
10. Save your work.
11. The French translation of this transaction type will appear on important pages

Business benefits include:

• Display the transaction type, transaction source, and receipt method on Receivables pages and windows in the local language, in accordance with local legislative requirements.

• Eliminate additional system setups for each language a company supports.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You can add as many foreign language translation lookup codes that you need for both new and existing transaction sources, transaction types, and receipt methods. You may want to create a procedure for regular updates to all objects that require translated display.

• You must ensure that the translated name of the object that you enter in the Meaning field matches the original language name exactly. There is no validation on the text you enter when you create lookup codes.

• You may want to develop a list of translated names in advance of creating the corresponding lookup codes.

• You can create the lookup codes in all the languages your system supports. You must log in under each language and update the translated names and descriptions for each lookup code.

Asset and Lease Management

Assets

Capitalization of Fixed Assets for Inventory Destination Receipts in the Procurement Process

Capitalize and place fixed assets with a destination type of Inventory in service as soon as they are received. This initiates the process of recognizing depreciation expenses at once and eliminates the delays involved in waiting for the invoice process.

Use Oracle Maintenance to create corresponding maintenance assets for the received fixed assets. The maintenance asset process automatically establishes a relationship with the corresponding fixed assets without any manual intervention. The maintenance process also creates multiple assets for serialized items. This feature is for customers whose capitalization policy dictates that they can capitalize certain categories of assets as they are received.

This feature supports Multiple Reporting Currencies and secondary ledgers that have a different currency than the primary ledger. Asset additions in the asset book associated with a secondary ledger or reporting ledger are recorded at the amount at which the receipts were accounted in the secondary ledger in Cost Accounting.

After accounting for the receipt of the asset, transfer the estimated costs and nonrecoverable taxes from the receipt to Assets using the Transfer Receipts to Mass Additions process in Oracle Maintenance. This process transfers the assets to the corporate book associated with the item's inventory organization, using the receipt date of the goods as the in-service date. In addition, the category is populated by default based upon either the asset category on your purchase order (PO) line item definition, or by matching the natural account of the asset category’s clearing account to that of the PO charge account. The asset location is populated automatically if your asset location is mapped to your ship-to location. The serial number is also transferred from the receipt to the fixed asset.

Enter and account for the invoice matched to either the purchase order or the receipt, the application posts any variance between the purchase order and the invoice amounts to the asset as an adjustment.

To accomplish this, perform the following steps:

1. When creating an item in Oracle Product Management in the Create Item page:
   • Select Full Asset Lifecycle for the Enable Asset Tracking: Service section
   • Select Yes for the Enable Asset Maintenance in the Item Organization: Service section.
   • Select At Receipt for the Create Fixed Asset field in the Item Organization: Service section.
   • Associate the inventory organization in the Associations tab.

2. When adding purchase order lines items
   • Set the Destination Type to Inventory.
   • Select Accrue at Receipt
   • Select Subinventory.

3. After successful procurement of the item, receive the items into the inventory organization defined in the item.

4. Ensure that this inventory organization is associated with an Assets corporate book

5. Run the following scheduled jobs to import the asset to Assets. Ensure that the Cost Accountant role is assigned to your user.
   • Transfer Transactions from Receiving to Costing (Oracle Cost Management)
   • Transfer Transactions from Inventory to Costing (Cost Management)
   • Transfer Costs to Cost Management (Cost Management)
   • Create Receipt Accounting Distributions (Cost Management)
   • Create Cost Accounting Distributions (Cost Management)
   • Create Accounting for Cost Management and Receipt Accounting (Cost Management)
   • Review Receipt Accounting Distributions (Oracle Supply Chain Execution in Receipt Accounting, optional to view the journal entries)
   • Review Cost Accounting Distributions (Oracle Supply Chain Execution in Cost Accounting, optional to view the journal entries)
   • Transfer Receipts to Mass Additions (Oracle Maintenance)

6. Enter the purchase order or receipt matched invoice.

7. To import these invoice details into Assets, run the following processes. Only charges prorated or allocated to the item lies will be transferred to Assets.
   • Create Accounting (Oracle Payables).
   • Transfer Costs to Cost Management (Cost Management)
   • Create Receipt Accounting Distributions (Cost Management)
   • Create Cost Accounting Distributions (Cost Management)
   • Create Accounting for Cost Management and Receipt Accounting (Cost Management)
   • Review Receipt Accounting Distributions (Oracle Supply Chain Execution in Receipt Accounting, optional to view the journal entries)
   • Review Cost Accounting Distributions (Oracle Supply Chain Execution in Cost Accounting, optional to view the journal entries)
   • Transfer Receipts to Mass Additions (Oracle Maintenance) 

8. Navigate to Fixed Assets> Assets. Ensure that the Asset Accountant or Asset Accounting Manager role is assigned to your user for this step.

9. Optionally run the Prepare Mass Additions Automatically process.

10. The newly added fixed asset is tied back to its operational counterpart in Oracle Maintenance using the Connect Fixed Assets to Operational Assets process. You can see the fixed asset associated with your maintenance asset on the Fixed Asset tab of the Manage Assets page of Maintenance Management in Oracle Cloud SCM.

Business benefits include:

• Creates a fixed asset and a maintenance asset at receipt with a destination of inventory.
• Records the depreciation expense in a timely manner to eliminate any delays due to the invoicing process.
• Establishes an automatic relationship between the maintenance asset and the associated fixed asset without manual intervention.
• Provides complete visibility into the operational and financial information of the assets.

Steps to Enable

1. Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.
   • Offering: Manufacturing and Supply Chain Materials Management
   • Use the opt-in for Capitalize Fixed Assets Upon Purchase Receipt to Inventory Destination feature in Supply Chain Management to enable this feature.
   • Setup and Maintenance > Manufacturing and Supply Chain Materials Management > Change Feature Opt In > Maintenance Management > Edit Feature > Capitalize Fixed Assets Upon Purchase Receipt to Inventory Destination.
   • Click on the Opt-in Task button to launch and submit the, Capture Cutoff Date for Receipt Based Fixed Assets Creation process.

2. To import assets into Oracle Assets, use the Manage Inventory Organization page to associate the Assets corporate book to your inventory organization.

Tips And Considerations

1. Ensure that you enable the Create Fixed Asset at Receipt option for the item line in the service section of the Item Organization. You may also choose Not tracked from the Enable Asset Tracking List of values and select No from the Enable Asset Maintenance list of values.

2. Ensure that you complete the setup in Cost Management,For more information refer to Cost Management setup.

3. Only Purchase orders created after the opt-in date will qualify for this feature.

4. When adding and processing the purchase order for capitalization at receipt, ensure that these conditions are met:
   • Set the Destination Type to Inventory in the purchase order.
   • Select the Accrue at Receipt option in the purchase order.
   • Accrue the purchases as you receive them.
   • Enable the Create Fixed Asset at Receipt option for the item.
   • Create the purchase order after the cut-off date to enable this feature.
   • Ensure only non-project-based purchase receipts are transferred to Assets.

5. Account the receipt fully before transferring any information to Assets.Receive the item into the inventory organization associated with your Assets corporate book Any item line transferred to Assets is a merged parent. Any subsequent freight, tax, and miscellaneous charges to the parent are premerged with the item line, as long as the line is not in the Post queue. Once the line is in the Post queue, the application waits for it to be posted before transferring any new costs. Once the line is posted and a new asset is created, you add further costs to this asset as an adjustment by using the Add to Asset action in the Prepare Source Lines page in Assets. You cannot merge or split any lines transferred from Oracle Receiving to Assets. You cannot change the asset book for such mass addition line in Assets.

NOTE: The Create Mass Additions process will not be used to transfer any invoice adjustments to Assets.

It is recommended that you schedule the processes to be run periodically rather than running them manually every time a receipt and invoice is created.

The Transfer Receipts to Mass Additions process transfers the receipts and the invoices at one time. As a result, the processes can be run at one time instead of running them separately.

Key Resources

• Derive Asset Location From Payables Invoice Ship-To Location (Doc ID 2796502.1)

• What is The Purpose of Prepare Mass Additions Automatically under Prepare Source Lines? (Doc ID 2186041.1)

• Implementing Manufacturing and Supply Chain Management ,

• Refer to the new feature summary for the Capitalize Fixed Assets Upon Purchase Receipt to Inventory Destination feature in Supply Chain Management for additional context.

Access Requirements

Users who are assigned this predefined job role can access various parts of this feature:

• Maintenance Manager (ORA_MNT_MAINTENANCE_MANAGER_JOB)
• Cost Accountant (ORA_CST_COST_ACCOUNTANT_JOB)
• Asset Administrator (ORA_CSE_ASSET_ADMINISTRATOR_JOB)
• Accounts Payable Supervisor (ORA_AP_ACCOUNTS_PAYABLE_SUPERVISOR_JOB)
• Asset Accountant (ORA_FA_ASSET_ACCOUNTANT_JOB)

Lease Accounting

Lease Property Definition Using File-Based Data Import

Define and upload property information using File-Based Data Import. Companies typically have many leases that include properties such as buildings, floors, and offices. Including the specific property information on the lease and related lease invoices reduces the time to pay the lease invoices. Lease accountants reduce their reconciliation and period close time by knowing which expenses are associated with which specific property.

The following screenshots describe the process of defining properties.

Properties Import

Review Properties page

Lease administrators can then associate the properties with the assets on a lease.

Lease Asset Details page

Business benefits include:

• Improve billing transparency and reduce collection time by including property information on lease invoices.
• Increase control and simplify reconciliation by associating each payment with its corresponding property.
• Reduce data entry effort with the property import utility.
• Report financial performance at a property level and designate properties as on-lease or off-lease..

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Financials  No Longer Optional From: Update 24A

Access Requirements

You do not need any new role or privilege access to set up and use this feature.

Revenue Lease Creation and Activation

Create revenue operating leases for any property belonging to a designated business unit. Details of the lease include terms of lease, asset and property details, parties, billing schedules, and renewal and early termination options. A lease administrator can also capture lease-related rights and obligations, as well as milestones to track important decisions and events throughout the lifecycle of the lease. Validations ensure all information is correct before generating cash flows and amortization schedules.

The following screenshots describe the process of creating a revenue lease.

Create Revenue Lease page

Lease Details page

Asset Details page

Payment Details page

Payment Details Accounting tab

SCHEDULES

After validation, the lease is available for schedule generation. The schedule contains all lease payments and the periodic amortization of lease and non-lease revenue. Use the Schedules tab to view the schedules before lease activation.

Schedules tab

ACTIVATION

Activate lease contracts to complete the lease creation process. The activation process generates the lease booking transaction and enables the lease for billing and periodic accruals processing. Active contracts are available for viewing in read-only mode. A detailed report of the payment and amortizations down to the asset and payment level is available after contract activation.

Lease Detail Report

LEASE REVENUE RECOGNITION

Recognize lease revenue each period according to IFRS16 and ASC842. When the Lease Administrator creates the lease, the revenue recognition schedule is automatically generated. For operating leases, the revenue is evenly spread over the revenue recognition term. The lease revenue recognition process creates the transaction to reduce the accrued asset balance and recognizes the revenue according to the schedule.

Accrued Revenue

LEASE INVOICE PROCESSING

Create lease invoices automatically in Receivables. Lessors can invoice their lessees and other parties associated with their leases each period for rent, service, insurance, common area maintenance charges, or other amounts included in the leases.

The Process Lease Payment process provides the ability to:

• Limit transfer of payments to one lease only, payments within a specific range of dates, a particular customer and bill-to site, payment type, and payment purpose.

• Launch Receivables Invoice Import as part of the lease process.

• Put payments on hold and subsequently release the hold.

The invoice number is available on the schedules tab for a lease after the payment interfaces to Receivables and the Process Lease Payment Tie Back process is run. Any exceptions that need action are available on the Lease Accounting dashboard. 

Payment Schedule with Receivables Invoice Number Reference

Business benefits include:

• Standardize lease information in a single repository.
• Compliance with IFRS16 and ASC842 lease accounting for revenue leases.
• Increase productivity and reduce the risk of error with automated ASC 842 and IFRS 16 lease processes for revenue leases.
• Reduce effort to bill and collect from lessees through automated integration with the Oracle Receivables module.
• Improve transparency with Receivables invoices initiated from Lease Accounting visible on the lease.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Financials  No Longer Optional From: Update 24A

Perform the following setups:

• Manage Lease Configurations
  • Define System Options for Revenue Leases

System Options page

• Manage Lease Configurations
  • Define Revenue Payment Templates

Revenue Payment Templates

Tips And Considerations

1. Document Sequences for Leases: Set up document sequencing to assign document numbers to revenue leases. In the Manage Document Sequence setup task, create a document sequence and associate the sequence with the Lease Accounting Revenue Lease Sequence Category and the applicable business unit.

2. Customers can choose to opt out of Lease Payment Processing for a particular business unit by setting the system option Receivables Integration to No for that business unit. This option suppresses any processing of payments to Receivables from Lease Accounting for that specific business unit.

Access Requirements

The Lease Revenue Contract Management Duty (ORA_FLA_LEASE_REVENUE_CONTRACT_DUTY) is seeded.  You can manually add this duty to any role.

Assign the ORA_FLA_LEASE_REVENUE_CONTRACT_DUTY_OBI to the same role that the Lease Revenue Contract Management Duty is assigned.

The Manage Lease Configuration privilege is assigned to the Financial Application Administrator.  Please use this role to complete the Lease Accounting setup configuration.

Region and Country-Specific Features

Brazil

Business Unit Security for Fiscal Document Generation for Brazil

Implement business unit security for the Brazilian fiscal document generation process. This will align the data security of fiscal documents with Receivables transactions.

Currently, an organization can restrict user access to Receivables transactions by business unit, but all users have access to fiscal documents in all business units.

Use the Fiscal Document Generation abstract role to segregate user access to fiscal documents by business unit in line with Receivables transaction access. You can also use this role to segregate access to fiscal documents based on Shipment transactions by the financials business unit associated with the inventory organization.

Unless the Fiscal Document Generation role is associated with specific users, all users still have access to fiscal documents in all business units.

Business benefits include:

• Organize fiscal document access and processing by user for specific business units.

• Prevent users working with Receivables transactions in one business unit from incorrectly editing or processing fiscal documents in another business unit.

Steps to Enable

To enable fiscal document segregation by business unit:

1. Use the Security Console to create a new custom job role.

2. Under Role Hierarchy tab, search for the “Fiscal Document Generation” abstract role (ORA_JG_FISCAL_DOCUMENT_GENERATION_DISCRETIONARY) and add it to the custom role.

3. Under Users tab, add the users to the custom role.

4. Save the custom role and run the Import User and Role Application Security Data ESS job.

5. Use the Manage Data Access for Users task to authorize users data access for the custom role and desired business units.

Mexico

Performance Improvements for Journals for Mexico Report

Improve the performance of the Journals for Mexico Report by introducing additional parameters and filters.

Changes in Report Parameter:

New:

Use the From Date and To Date parameters to run the report for date range that is within the period range of the From Period and To Period parameters. 

Updates:

The list of values in the Journal Source parameter now includes General Ledger Manual Sources, to capture manual journal sources in the report. The list of values also displays  journal source names instead of only the source number.  

This feature helps reduce report's run time will be reduced when handling large volumes of data.

Steps to Enable

You don't need to do anything to enable this feature.

Israel

SHAAM Certificates Interface for Israel with 2023 Legislative Update

Use the enhanced Import SHAAM Interface File Data for Israel process to comply with the 2023 legislative changes.

The State of Israel Ministry of Finance has announced changes in the 2023 SHAAM Category Exemption that requires changes in the Withholding tax exemptions for payments as follows:

• Agricultural products will be reported as part of Services and Assets sections (Category 10) instead of reporting separately in Category 20.

• Construction and Transportation payments will be reported in separate section - Category 20.

• Rent payments will reported in a new section - Category 60

Business benefit:

Process received SHAAM interface data file for Israel based on 2023 Legislative changes.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Update the SHAAM Exemption Category

To use the new payment category exemptions, use the Manage Tax Reporting Types task to update tax reporting types.

Setup Steps:

1. Click Navigator > Others > Setup and Maintenance > Search > Manage Tax Reporting Types.
2. Search for the tax reporting type code, ORA_JEIL_SHAAM_CATEGORIES.
3. End Date Tax Reporting Code 20 – Agricultural Products effective 31-Dec-2022.
4. Add Tax Reporting Code 20 with Construction and Transportation description effective 01-Jan-2023
5. Add Tax Reporting Code 60 with Rent description effective 01-Jan-2023
6. Click Save.

Update the Withholding Tax Exemption

To update the withholding tax exemption, update the tax reporting code associated to the withholding tax rate.

Setup Steps:

1. Click Navigator > Others > Setup and Maintenance > Search > Manage Tax Rates and Tax Recovery Rates.
2. Search for Withholding tax and populate the Tax Regime Code and other search parameters.
3. Open the tax rate then click edit button.
4. Update the Exemption Category Code association in Tax Reporting Codes Tab.
5. Save and Close.

Processing Received SHAAM Certificate with Rent Exemption

To add the Withholding Tax Exemption for rental payment, you must update the supplier withholding tax exemptions.

Setup Steps:

1. Click Navigator > Procurement > Suppliers
2. Search for the supplier and click edit.
3. Go to Withholding Tax Exemptions and click Create (+) to populate the rent exemption details.
4. Click Submit.

Key Resources

• The following available notes and help center links for the end users/partners to have in hand when applying the 23C functionality to their business needs:
  • Overview of Processing SHAAM Interface File for Israel
  • Process SHAAM Interface File for Israel (Doc ID 2678866.1)
  • EMEA Implementation Resources (Doc ID 2576459.1)

Japan

Bulk Maintenance of Banks and Bank Branches in Japan

Manage banks and branches automatically by comparing the bank master file shared by the Japan banking association with Oracle Cloud data. The banks and branches in the Zengin file are compared and automatically synced up with the banks and branches in the cloud application.

This eliminates manual maintenance of banks and branches in Oracle Cloud after comparing the application data with the latest bank master file.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• Bulk Maintenance of Banks and Bank Branches in Japan

Recognition of Japanese Language Invoices Using Intelligent Document Recognition

Use Intelligent Document Recognition (IDR) to recognize and process invoices in Japanese. This is the 12th language available to IDR.

Extract invoice information from the emailed documents in Japanese to create invoices and import them into Payables.

IDR provides a seamless and secure user experience and supports all stages of the invoice lifecycle. As you use the IDR service, it uses machine learning to improve the extraction. It learns from corrections that you make to invoices to understand how to extract invoice fields when it receives future invoices from a supplier.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For additional details, refer to:

• Recognized Attributes and Languages in Help Center 
• Idea Lab 598224: IDR Should Support the Japanese Language